How to improve the efficiency of document processing

At present, the difficulty in using the traditional physical seal on the spot is the core problem in the management of organizational documents.

In the initial paper-based stage, the drafting, review and printing of official documents were all done manually, and the transmission depended on express delivery. The backlog and inefficiency of official documents have become the norm, and the management cost remains high.

In the past semi-electronic stage, information management prevailed, and many institutions realized online drafting, review and stamping of official documents with the help of office software, but the "seal" was still offline, and the problem of using seals was still difficult to solve.

At present, the whole process of electronic document signing has moved the seal and signature to the internet by introducing electronic seal, and completely opened up the electronic document system on the basis of semi-electronization, thus realizing the whole paperless management.

The third-party electronic contract platform can interface with OA office system and official document management system, and provide intelligent official document service integrating "drafting, issuing, stamping, printing and signing" for organizing official document issuance. Improve the efficiency of internal and external circulation of official documents and completely change the disorderly, inefficient and troublesome state of official document management.

(Release cycle shortened by 95%)

Around the organization's internal document issuing process, solve the management problems of each link one-on-one, and speed up the document circulation;

1. Convenient drafting: electronic drafting can directly apply templates according to requirements, realize online editing, and record all file modification information in the whole process, and ensure the security of official documents through modification marking function.

2. Issuance security: In the process of issuing official documents, the electronic contract platform provides signature verification and identity verification services to avoid the risk of signing and stealing signatures, clarify the identity of the issuer and ensure the reliability of issuance.

In order to improve the efficiency of issuing official documents, the mobile signing and approving service of electronic contract platform can be signed and sealed by mobile phone at any time, whether the leader is in the company or not, which is convenient and safe.

The authenticity of seal is the core link to verify official documents. Every signature and seal provided by the electronic contract platform has a digital certificate issued by an authoritative CA organization, which can identify the identity of the seal and signer at any time and ensure the security of the document.

3. Automatic overlapping: The whole process of automatic overlapping of official documents needs no manual operation, and the format is standardized and fast, which improves the efficiency of issuing documents.

4. Intelligent printing: replace physical seal with electronic seal, and ensure the security of seal and content in use through transparent online signature.

In the process of stamping, the electronic contract platform automatically converts the official documents confirmed by the audit into the national standard PDF format, making the documents more formal and not easy to tamper with; Set the authority to use all electronic seals of institutions, control users and improve the safety of use; Multi-department joint stamping can realize simultaneous stamping of multiple departments without running errands and improve the efficiency of issuing documents.

5. Leak-proof printing: The stamped documents sometimes need to be distributed to multiple areas. In the process of printing circulation, the anti-counterfeiting printing function of electronic contract platform can strengthen document control, prevent document leakage and prevent content tampering.

6. Sign-in approval: organizations can directly upload documents to the electronic contract platform for approval. If it has been integrated with the official document system, it can automatically verify the authenticity of the official document signature and seal at the same time. Ensure the authenticity of the source, content and seal of the document.