Enterprise archives management mode

According to the degree of concentration, enterprise file management mode can be divided into three types: centralized and unified file management, classified file management and decentralized file management.

Centralized and unified management of archives refers to the centralized and unified management of the archives of the unit by the archives department. Its signs are: first, centralized or relatively centralized management of all files; Second, establish a unified file management system. Theoretically speaking, this management mode is suitable for all types of enterprises, but it is often restricted by enterprise scale, enterprise management system and enterprise technical level in concrete implementation, and the degree of centralized and unified management will be different. Its advantages are: it is convenient to maintain the integrity and security of archives, and it is beneficial to form a unified archives information utilization center.

Decentralized file management refers to the management of files formed by different departments in an enterprise. The advantage is a clear division of labor, but the disadvantage is the lack of overall planning for enterprise file management. There are often gaps or overlaps in the management of cross-category or new-type archives, which is not conducive to the safety and utilization of archives.