How to manage the corporate seal?

In order to ensure the safety and standardization of enterprise seal management, enterprise seals should be used and kept.

First, how to use it

The mode of offline use of physical seals has been used for many years, among which illegal acts such as piracy and private seal engraving are becoming more and more obvious, and even illegal acts such as private seal engraving exist.

There are several reasons for this:

1. The information about who uses it and where it is used is inaccurate, and the traditional paper ledger cannot be used as an effective voucher for auditing, leaving hidden dangers for seal management;

2. It is difficult to identify the authenticity of the imprint with the naked eye alone, leaving an opportunity for private engraving of the seal;

In view of the loopholes in the above use links, the electronic use process can effectively avoid:

1. Electronic signature technology is realized by digital signature, CA authentication and information encryption technology, and is based on the Electronic Signature Law and other laws and regulations. When used, it has been certified by authoritative CA, leaving traces all the way, and each use can be traced through the system. Effectively improve the management loopholes caused by the use of traditional physical seals and account books;

2. Secondly, digital signature technology has the characteristics of identifiable signature identity and unchangeable signature content. Moreover, it can identify the authenticity online and in real time, which solves the problems of lagging identification of the authenticity of physical seals (identification obviously cannot play any role in preventing risks when defining rights and responsibilities after disputes arise) and complicated identification process (parties need to bring dispute documents to professional institutions for identification, such as the Third Public Security Office).

Second, how to manage?

After solving the problem of how to use it, let's learn how to manage it. The management link should be divided into "management chapter" and "management document".

1. On the one hand, the professional ethics of the seal administrator is related to the safety of the use of corporate seals; On the other hand, in group enterprises. It is also very important to manage the seals of the branches of the group headquarters, so that the authority can be freely collected and managed, and it is not rigid.

2. Although the seal is important, the archive management after the seal is also something that enterprises need to pay attention to.

Aiming at the problems of seal management and contract management, contract lock provides an integrated management and control scheme.

1, realizing the unified collection and centralized control of physical seals through electronic seal technology; Branches submit seal application online, and the headquarters authorizes the use of seals online to solve the problem of cross-regional, cross-level and multi-person collaboration;

2. The electronic archiving scheme solves the archiving management problem after the document is sealed. Online filing, intelligent retrieval, classified management and controllable authority ensure the safety of document information and avoid hidden dangers such as space occupation, theft, loss or damage of stamped documents.