Test the use of electronic archives and its role

Electronic file bag and its role in the use of the following:

One, the use of

Electronic files of the originality, authenticity, integrity, security issues for paper documents, the originality of the content attached to the form of the originality of the typeface, handwriting, images, seals, etc., can be clear and easy to determine the authenticity of the content, people can use the form to confirm and confirm the originality of the content. People can use the form of originality to confirm and confirm the originality of the content. The originality of paper documents is reflected in the content and form of unity, for any form.

Second, the role of

1, convenient: electronic archives provide a fast, convenient classification and retrieval functions, allowing users to quickly find the required documents, so that document management has become more efficient.

2, space-saving: traditional document management requires a certain amount of physical space to store documents, while electronic document management does not require much space to store a large number of documents through an electronic file bag. This not only saves physical space, but also saves costs.

3, data security: in traditional document management, documents can be easily observed or stolen by outsiders, while the use of electronic document management can protect the security of documents.

4, diverse file types and formats support: electronic file bag support all common file formats, and can be accessed on different devices and **** enjoy.

5. ****Share Convenience: Users can easily ****share files with others through ePortfolio.

Problems of e-filing:

1, the problem of originality.

The originality of electronic files is not easy to judge and confirm. The originality of the traditional paper files not only its content and also through the carrier, the form of performance, people can be analyzed through the font, print or even handwriting, paper made of materials to judge its originality.

And the electronic form generated by the real state into a virtual state of the file, there is no such "primitive state", the state of its generation and transmission, reception of the state of complete consistency, it can be said that both the original, but also a copy of the.

2, the problem of authenticity.

Electronic files are highly susceptible to distortion. Such as paper files into electronic archives of the operation process of a slight error will lead to the file information inaccurate; electronic archives of the authenticity of the problem along with its life all the time, the maintenance of its authenticity is an uninterrupted process, the information content of the "error" probability and opportunity is much higher than the traditional archives; electronic archives can be reproduced in its original form, and even tampered with. After the electronic file can be reproduced as is, and even be tampered with can leave no traces.

3, integrity issues.

Electronic documents, electronic archives, the integrity of the content is difficult to guarantee. Electronic documents are often in a state of flux, such as not captured in time, may lead to information loss; electronic document structure is complex, storage methods are varied, easy to cause the lack of information.

The background information of the electronic documents along with the document processing process is constantly accumulating, and a variety of forms, storage and dispersion, very easy to lose, often resulting in electronic documents, the ins and outs of the unclear.