What are the contents of the secretary's daily work?

Secretarial work is easier said than done, but it is a very complicated job, because it involves all aspects, and people engaged in this position should have good patience. The following is what I have compiled for you, which is for reference only. I hope you like it! For more details, please click to view.

What are the contents of a secretary's daily work (1) 1. Drafting and processing official documents.

Drafting official documents refers to drafting official documents according to the intention of leaders and the spirit of decisions of leading organs, or drafting leadership speeches under the leadership and guidance of leaders.

Drafting official documents is the traditional function of secretarial work. In modern society, drafting official documents has become an extremely important daily work in secretarial work. Because official documents have important functions such as issuing government orders, conveying intentions, communicating information and recording vouchers, drafting official documents is a very serious job, and secretaries should treat it with a high sense of responsibility.

Referred to as official document processing, it is all the work around the formation, processing and management of official documents, reflecting the whole process of official document processing within the organization.

Dealing with official documents is one of the most basic tasks in secretarial work, which can be roughly divided into two categories: issuing documents and receiving documents. Among them, the process of issuing documents includes drafting, signing, printing, reviewing, issuing, filing and filing. The process of receiving mail includes signing, distributing, planning, approving, undertaking, urging, filling in and filing. Secretarial personnel in the process of sending and receiving official documents in their daily work should deal with them in accordance with the laws, regulations and standards promulgated by the party and the government, so as to achieve a reasonable division of labor and clear responsibilities, ensure strict and standardized official document processing procedures, high quality and efficiency, and create conditions for official documents to play their due roles.

2. Organize the meeting

Handling organizational meetings, referred to as organizational meetings for short, refers to the specific affairs related to the meeting handled by the secretary department of the organ or the temporary meeting secretary institution, with the purpose of providing comprehensive auxiliary services for the leaders before, during and after the meeting. During the meeting, we should mainly do the following work:

First, the coordination arrangement of meeting topics should be coordinated with all parties, and the matters discussed and decided at the meeting should be sorted out in advance to form a document form, and then the mature documents that have been formulated should be handed over to the competent leaders to decide whether to submit them to the meeting for discussion;

The second is the overall arrangement of the meeting, that is, the overall arrangement of all aspects of the meeting, such as the meeting time, place, agenda, participants, venue layout and so on.

The third is the distribution, transmission, rejection, filing and filing of conference documents and materials;

Fourth, various services during the meeting; Fifth, the aftermath of the meeting, such as sorting out the minutes of the meeting, writing briefings and minutes of the meeting, and supervising and inspecting the implementation of the decisions of the meeting.

3. Investigation and research work

Investigation and research work refers to the work around the center, aiming at the relevant problems that the current leaders are concerned about and urgently need to solve, investigating and understanding the relevant situation, conducting analysis and research, writing investigation reports and submitting them to the leading organs or leaders. This is an important work that gives full play to the role of staff and assistant in secretarial work and directly serves the decision-making of leaders.

Every investigation and study should do a good job in three stages: investigation preparation, investigation implementation and investigation summary. Among them, in the preparatory stage, according to the needs of leadership work, the investigation topics should be determined and the outline should be drawn up; In the implementation stage, we should pay attention to the selection of research objects, and collect, carefully sort out and deeply study the materials obtained from the investigation in various ways; The final stage of summary is to make an overall analysis of the investigation and research work and write the investigation report on the basis of the previous stage.

4. Information processing work

Secretary information processing refers to the work of collecting and processing information according to the work requirements of the party and government leading organs, so as to serve the leaders in making correct decisions and implementing them. Leaders should master all kinds of signs, tendentious trends, situations and problems in the actual work field, and need to collect and feed back to the leading departments in time.

To process information, we must first establish and improve the information network, which is the basis of doing a good job in information processing; Secondly, it is necessary to establish a team of information workers with both ability and political integrity, open mind, quick response and strong ability to observe and analyze problems; Finally, it is necessary to modernize information processing means in order to transmit and process information quickly. In information processing, we must ensure the quality of basic links such as information collection, processing, storage, output and feedback.

5. Communication and coordination

As far as secretarial work is concerned, the content of communication and coordination is very extensive. According to the objects of coordination, there are coordination between leaders and leading organs, coordination between subordinates, coordination between peers, coordination between superiors and subordinates, coordination of the same department, coordination of business work, etc. Among them, the most common coordination is business work, such as meeting coordination, official document coordination and matters coordination.

In short, the coordination of matters related to leadership decision-making and guidance belongs to the business scope of secretarial work. When coordinating secretaries, we can use telephone coordination, door-to-door coordination, door-to-door coordination, door-to-door coordination and meeting coordination.

6. Receive letters and visits

Reception of letters and visits is a general term for handling letters from the masses and receiving visits from the masses, and it is a regular and important work in the secretarial work of party and government organs, enterprises and institutions and social organizations at all levels. After receiving letters from the masses, it is necessary to unpack them in time, read them carefully, make records, hand them over accurately, and properly handle them or hand them over to relevant departments for handling according to the principle of "graded responsibility and centralized handling". When people visit, they should receive them warmly, listen carefully and handle them properly.

7. Supervision and inspection work

The main contents of supervision and inspection work are divided into three aspects, namely, supervision and inspection of the implementation of the party's line, principles and policies and the work arrangements of party and government organs; Supervise and inspect the undertaking of the matters approved by the leaders; Supervise the handling of documents and meeting affairs. The specific methods of supervision and inspection mainly include supervision and inspection, field investigation, daily investigation and comprehensive feedback. Its most basic way of working is to understand the situation downwards and reflect the situation upwards.

8. Official liaison work

The official contact work refers to the contact work between leading organs, parallel units and subordinate organizations for official business. This is an indispensable work for party and government organs, enterprises, institutions and social organizations. It is also an important and regular work content of secretarial work as the "window" of the organ. It mainly includes: handling official documents sent directly or by telephone by various organs and units, assisting in contacting official business, arranging leaders' meetings, answering inquiries, implementing the organizer, and solving the accommodation and transportation of visitors.

In order to ensure the smooth progress of official contact, the secretary should be loyal to his duties, conscientiously implement the handover system and the reporting system, and keep diaries and telephone records. At the same time, we should be familiar with the situation of leaders and keep close contact with relevant departments.

In addition, you should be good at dealing with interpersonal relationships.

What are the daily work contents of secretarial work (2) 1 answering and transferring calls; Receive visitors.

Responsible for office secretarial, information, confidential and confidential work, and do a good job of collecting and sorting out office files.

Responsible for the cleaning and hygiene of the general manager's office.

4. Take minutes of the meeting.

Responsible for the distribution of company official documents, letters, mails, newspapers and magazines.

Responsible for sending and receiving faxes.

7. Be responsible for the warehousing of the office warehouse, and register the goods entering and leaving the warehouse.

8 do a good job of soliciting contributions for the company's publicity column.

Keep and use the official seal in accordance with the company's seal management regulations and be responsible for it.

10 Do a good job in the cost registration and daily account of the company canteen, make statistics on the meal expenses, and store and keep the meal expenses.

1 1 Mail the monthly environmental protection report and print the social security form.

12 manage employee personnel files, establish and improve employee personnel file management, and strictly borrow files.

13 social insurance application.

14 Statistics monthly attendance and submit it to the Finance Department for accounting.

15 manage all kinds of office property, use it rationally, improve the efficiency of property use, and advocate thrift.

16 accept other temporary jobs.

What are the contents of the secretary's daily work? (3) 1. Responsible for the management of documents and official seals of the personnel department.

2. Issue various letters (including administrative letters of introduction, certificates, etc.). ) and cadres (workers) transfer notice.

3. Be responsible for receiving and supervising all kinds of documents and notices.

4. Responsible for the reception of letters and visits and daily affairs of this department.

5. Responsible for the management of personnel files and documents.

6. Assist in the statistical work of personnel statistics.

7. Responsible for the maintenance of personnel website and the entry of documents and forms.

8. Do a good job in family planning, safety and confidentiality of this department.

9. Complete other tasks assigned by department leaders.

What are the contents of secretarial daily work (4) 1, simple office management.

2, document drafting, have a certain writing skills.

3, familiar with office software, fast typing.

There are several kinds of secretaries, such as administrative secretaries and enterprise secretaries. There are similarities and differences between them.

If you are an administrative secretary, you should not only have the ability of official document writing and computer word processing, but also have a solid knowledge of writing, and have a certain understanding of the business of administrative organs (government departments) and laws and regulations related to business.

If you are an enterprise secretary, you should have the ability to draft enterprise contracts, agreements and other texts, have some shorthand skills, have some knowledge of laws and regulations, and of course have basic computer operation and word processing skills.