The official seal must be returned on the same day

Outside the official seal must be returned on the same day:

One, the general principles

1, in order to strengthen the management of the company's seal, standardize the company's seal of the engraving, issuance, custody, use, and the development of this system.

2, the system refers to the seal, including the company's official seal, legal representative seal, contract seal, financial seal and other seals with legal effect.

3, this system applies to the company's official documents, letters, power of attorney, certificates, certificates, financial statements, statistical reports and foreign contracts, agreements and other texts that require a seal.

Two, the seal of the engraving, opening

(a) the engraving of the seal

1. The engraving of the company seal must be reported to the general manager for approval, the office issued a letter of introduction to the relevant departments of the public security organs for engraving procedures.

2. The shape and specifications of the seal, in accordance with the relevant provisions of the State.

(2) the opening of the seal

1. The new seal should be stamped well before opening, and keep the sample for inspection.

2. Seal activation should be reported to the general manager for approval, and issued a notice of activation, indicating the date of activation, issued by the unit and the scope of use.

Three, the seal of custody, handover and deactivation

(a) all kinds of company seals must be kept

1. The company's official seal, legal representative seal, contract seal, financial seal seal seal by the financial personnel to keep.

2. There must be a record of the custody of the seal, indicating the name of the seal, issued by the department, the number of pieces, the date of receipt, the date of inauguration, the recipient, the custodian, the approver, drawings and other information.

3. The company seal can not be taken out of the company at will, but because of the need to work outside, the person who uses the seal to apply, fill out a loan application form, approved by the department head and general manager, the Finance Department to send a person to properly carry the seal with the person who uses the seal out of the seal, and then brought back to the safety after the use of the seal.

4, the official seal must be borrowed the same day to return, such as really can not return, need to be approved by the general manager of the company. The official seal out of the period, the borrower can only be used to apply for the cause of the official seal, and the use of the official seal to bear all the consequences of responsibility.

5, the seal custodian for work away from the post, the person in charge of the Department of Finance shall be designated by the temporary escrow, so as not to miss the work.

6, the seal custodian to leave, must be handled in charge of the transfer of the seal before going through the exit procedures.

7, the seal administrator to adhere to the principle, abide by the provisions of confidentiality, strictly according to the seal. Not in accordance with the approved authority to use the seal or the content of the seal is incorrect, the seal administrator will not use the seal; the operator refuses to use the seal administrator to review the content of the seal, the seal administrator can refuse to use the seal and report to the person in charge of the seal management department to deal with.

8, the seal administrator shall not unauthorized use of the seal, once found, serious treatment, and depending on the severity of the case to pursue the corresponding responsibility.

(2) seal custody must be safe and reliable, must be locked and preserved, the official seal can not be privately entrusted to others to manage.

(C) seal custody of anomalies or loss, should protect the scene, timely reporting, with the investigation.

(d) the transfer of the seal must go through the formalities, sign the transfer certificate, indicating the transfer of the person, the receiver, the supervisor, the transfer of time, drawings and other information.

(E) in the following cases, the seal must be deactivated

1. company name change;

2. seal use damage;

3. seal lost or stolen, declared invalid.

(F) seal deactivation must be approved by the general manager, the Finance Department will be deactivated by the reason, time to notify the company's various departments, and in a timely manner will be deactivated seal sent to the Office of sealing or destruction, the establishment of the seal, archiving, destruction of the registration file.

(VII) the company seal, legal representative seal, financial seal, contract seal and other seals used to print the documents, information, accessory information and seal as a seal of approval by the seal of evidence retained by the seal administrator, after sorting out the relevant system to the office of the company archives.

Four, the use of seal

(a) the scope of use is as follows

1. All the name of the company's external documents, letters of introduction, reports and other statements are stamped with the company's official seal;

2. All contractual contracts with a special seal;

3. All the financial accounting business with the financial seal.

(B) the use of procedures

1. The company's business contracts, project agreements, authorizations, letters of commitment and other seals must be examined by the head of the department, the company's general manager to approve, fill out the "seal use registration form" before sealing.

2. The use of the official seal must establish a seal registration system, strict approval procedures, does not comply with the provisions of the documents, contracts, etc., not issued by the competent leader, the seal administrator has the right to refuse to print.

3. Prohibit blank letters of introduction, blank paper, blank documents and other blank documents on the official seal. In case of special circumstances, must be agreed by the general manager, and the use of the official seal should be written in the "official seal use of the registration form" on the number of copies of the document, after the implementation of the content of the document, should be approved again for registration. When the official seal user no longer uses the pre-stamped blank documents and information for any reason, he/she shall return the documents and information for registration. In the process of using pre-stamped blank documents and information, the official seal user shall bear the corresponding work responsibility.

Four, the responsibility

1, it is strictly prohibited unauthorized private engraving of the official seal, otherwise, regardless of the purpose for which they are used, will be seriously pursued for legal responsibility.

2, violation of the seal engraving, custody, use of regulations, depending on the circumstances and consequences of the responsible person's administrative and financial responsibility, offenders, to the judicial organs to pursue legal liability

5, this system is effective from the date of publication, the company explains and modifies.