What are the five parts of the format of a letter

Format of a letter: generally there are five parts: address, body, ending, signature, date

(1) address. The first line of the letter is written in top space, followed by a colon.

(2) body. The second line is written in two empty spaces, and then the top of the next line. There may be several paragraphs.

(3) Conclusion. The body is written, if the body of the last line of space is more, you can then write "hereby", "wish" and other words, otherwise, another line of two or four spaces to write "hereby", Otherwise, start a new line with two or four spaces for "herewith", "best wishes" and so on. Then another line to write "salute", "progress" and other words of praise.

(4) Signature. Generally written in the second half of the next line of the words of praise.

(5) Date. Written in the signature of the next line, to the right of the writing of the year, month and day. Invitations, in addition to the characteristics of the letter, but also to write specifically the specific time and place to attend. Language should be polite and courteous.

Expanded:

< p>The main requirements of letter writing are as follows:

⒈ ⒈ with each other for the first time, the end of the letterhead should be detailed and accurately write their own address. Postal code and even phone number, so that the other party to return the letter or call back to contact.

⒉Writing terminology should be as colloquial as possible, but also try to use pure, standardized and civilized and polite words to express the meaning of a clear. Write letters with both care and to the point.

3 when writing a letter either on the letterhead or on the envelope can not use a red pen, because writing a letter with a red pen is usually considered to be a letter of extinction, so generally use black and blue-colored brushes, pens to write, not pencils and other easy to smear the pen.

The handwriting on sung letterhead and envelopes should be neat and clear, and punctuation should be accurate. The font should be in block letters.

Be careful. Sincerity is the key to successful letter writing. Sincerity, is a happy, pleasant things, to express the happiness; is unfortunate, to show sadness and grief; is to ask for advice, help, we must be polite, write out the sincerity of the heart.

Choose appropriately. Correspondence is a form of mutual communication, contact, both rhetoric, grammar, but also civilized etiquette, politeness. Ordinary correspondence, if you can skillfully use the format of letters, phrases, naturally appear elegant, vivid, distinct, giving people a kind of beautiful enjoyment. Letters as a form of interpersonal communication, a very important point is to standardize. Not only address, signatures, etc. and the relationship between the writer and the recipient of the letter and other forms of vegetation to match, and in the text, the tone of the words between the lines, the wording should be appropriate, the general use of honorifics and words of modesty. Respectful and courteous to others, to describe their own is modest and modest, everywhere throughout the humility, the line of generation, etiquette and etiquette.

Borrow accuracy. The purpose of the letter is very strong, in addition to the words, to make things clear, but also have to pay attention to the expression of accuracy. Especially when it comes to the important issues of the letter, it should be more careful with the words.

Simple and concise. In general, the language of the letter should be as simple as possible, without being long and wordy; clear. The text should be neat, tidy and clear, and the words should not be too scribbled; if there are any major changes, it is best to transcribe them as a courtesy to the addressee and to give the addressee a sense of honesty, smoothness, cordiality, sincerity and elegance.

In short, the language of letters letters, although it is a very personal application, writing method is also more flexible, but letters should follow certain requirements, that is, must be in line with the norms of etiquette. The norms of letter writing is highlighted in two aspects, one is the norms of writing format, the second is the etiquette of the language of the letter norms, both norms must be strictly observed.

Reference:

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