Traditional seal and electronic signature which is better

On the surface, the traditional physical seal in the form of an entity, the use of paper documents, as opposed to the form of electronic seals can be directly stamped on electronic documents, eliminating the need for documents to print, send and other cumbersome steps.

But we might as well compare the electronic seal with the physical seal at a deeper level, we can see that in the seal use efficiency, cost and risk control, etc., the two are also different:

Electronic seal to the network environment as a medium to the digital signature, encryption of information as the core, to achieve the seal management and control of traceable, electronic, mobile, to enhance the ability of the company's seal management and control.

What are the problems of using traditional physical seals?

1, seal types, unified monitoring is difficult: the company seal is generally divided into official seal, financial seal, contract seal, legal representative seal, invoice seal. Due to the expansion of molecular companies, subordinate departments, the number of seals continues to increase, unified supervision is increasingly difficult

2, the high frequency of printing, the ledger records are not accurate: paper contract sealing generally need to fill out the ledger. But fill in easy to write, omission, alteration, ledger for risk prevention and supervision of the use of the seal of the role is not great.

3. Difficulty of cross-location coordination and high cost of round-trip sending: Branches need to send paper documents to headquarters for stamping and then send them back. Branches to reduce operational autonomy, seal use costs increase

4, difficult to identify the authenticity of the seal identification procedures: physical seal seal appearance is very easy to imitate, coupled with the authenticity of the identification process is cumbersome, lagging to the seal forgeries and other unlawful acts to leave the opportunity to take advantage of

With the lack of use of the physical seal compared to the electronic seal can be to improve the efficiency of the wind control capabilities as well as to reduce costs:

1, stamped online, collaborative, safe and efficient: electronic seal process through the online mode, to cancel the region, the time on the seal restrictions on the cross-regional business enterprises to improve collaboration and communication efficiency is very important.

2, the centralization of the management of the seal, the headquarters of the management of the seal centralized power: can realize the seal use authority unified control, the physical seal centralized headquarters. Whether it is internal departmental seal or off-site branch seal, you can avoid seal theft and other violations of the seal behavior.

3, the process can be traced, electronic data retention: electronic seal use of each record to do the data retention, the use of time, the use of seal identity, seal type, the use of seal contract content and other information can be audited in real time, for the company's managers to supervise the audit, to prevent the risk of providing effective evidence.

4, filed electronically, access to the management of controlled: For the data stored in the contract file, the third-party electronic contract provider will provide notary services with the authority of the notary public, when the contract disputes can be a key to provide the authority of the notary public certificate, to provide protection for the user's rights.