What is an "electronic document form"?

Electronic files refer to the characters and pictures of electronic files formed in people's social activities with computer disks, solid-state hard disks, magnetic disks, optical disks and other chemical magnetic physical materials as carriers. Depending on the computer system access, it can be transmitted on the communication network. It mainly includes electronic documents, electronic letters, electronic reports, electronic drawings and electronic versions of paper documents.

In short, electronic documents are documents in the form of word documents and excel tables used in daily office. Using electronic documents for online transmission has greatly improved people's office efficiency in their daily work. It no longer needs to be sent to others like a paper document.

Extended data:

Characteristics of electronic document distribution:

1, easy to modify

When people deal with a large amount of text, graphics and image information, they often need to modify the content to meet different needs. At this time, electronic documents show the advantage of being easy to modify.

2, easy to delete

It is very convenient to delete electronic documents. It is very easy to just have the right to modify the file (which can often be obtained by legal and illegal means), and then click the mouse or delete the file through the keyboard. In general, there is no evidence afterwards to explain when and why the file was lost.

3, easy to copy

Electronic documents can be copied and pasted, which saves the trouble of typing and people can enjoy information very conveniently. However, when documents are personal privacy or trade secrets, they are usually not expected to be seen by others. At this time, if it is copied by others, the personal privacy of electronic documents will be exposed or business secrets will be leaked.

4, easy to damage

The main causes of file damage are hardware damage, man-made damage (intentional or unintentional), virus damage and irresistible factors (fire, earthquake, etc.). ). Man-made destruction accounts for 80%, and the remaining 20% files are damaged due to various other factors.

Baidu encyclopedia-electronic document