What are the problems encountered in achieving the management of digitized archives

The insecurity of electronic files affects its management and long-term preservation. Electronic documents have the outstanding advantages of easy operation, fast transmission, small storage space, but also brings certain insecurity factors. Such as electronic documents on the dependence of hardware and software equipment, can not be read directly, easy to change, information and carrier separation, data loss, virus infringement and so on. These are to the safekeeping of electronic documents and long-term preservation of a great threat.

The utilization rate of digital files is not high, causing obstacles to the modernization process of enterprises. Although the implementation of office automation systems, but many units do not improve the awareness of electronic document management as an urgent task to grasp, people still continue the traditional concepts and management mode, borrowing and retrieval of documents are completed manually, the application of computers in the entire process is limited to the dry text recording, editing and printing, into the factory literally "high-grade typewriter ". People only see the limited reach of the archives, but ignored the network form of transmission of the vast treasure trove of information, not only consumed manpower and material resources, but also makes the electronic document by the dry did not get the rational development and utilization of the double waste.

Electronic documents and paper documents "double set system" to save, resulting in a waste of resources. "Double set system" preservation refers to the same content of paper documents and electronic documents and save. In some units of office automation network system, the departments in the online transmission, contracting documents, improve work efficiency. But after the document is done and auxiliary paper documents are filed and saved. This has formed the same content, two types of documents concurrently, preservation of the situation, resulting in manpower, material and financial resources waste, is bound to affect the wide application of electronic documents and archives of the further development of the cause.

Office automation systems and file management systems are incompatible, each working separately, to the electronic document archiving to reach difficulties. It is understood that many large-scale enterprises have adopted the electronic computer and network technology-based office automation system, the vast majority of this system is designed by the unit or the higher authorities of the software, and the same unit of the archives using the file management system is the archives administration for the modernization of the management of the archives standardization, standardization, the realization of the resources **** enjoy the modernization of the archives to promote the management software. management software. Due to the two sets of systems designed by different units, the data formed under different software environments are difficult to convert, and can not be filed electronically, thus giving the collection of raw data and recording people caused some difficulties.