What is the correct basic format of letters?

An ordinary letter consists of six parts. These six parts are: address, greeting, text, greeting, signature and date. Let's talk about their format requirements respectively.

(1) Address: When writing a letter, first write the address of the recipient on the first line, and then add a colon after it to indicate that there is something to say below.

(2) Greetings: Greetings should be written on the next line of salutation, leaving two spaces in the middle. It can exist independently as a part.

(3) Text: Text is generally divided into three parts: connector, text and umbrella. Each part should start with a new line, leaving two spaces for writing.

(4) Congratulatory words: Congratulatory words are words expressing respect or congratulations, such as "heartfelt" and "best wishes". You can write it immediately after the text, or you can write it in a single line with two spaces in the middle. In addition, when writing words expressing wishes such as "salute" and "health" with "sincerity" and "wish", it is generally necessary to write on a new line.

(5) Signature: After writing the letter, write the name of the sender in the lower right corner of the letter as signature. Generally speaking, you should add appropriate titles before signing, such as "classmate", "friend", "brother" and "sister".

(6) Date: The date of sending the letter can be written after the name or on a new line.

Extended data

What should I pay attention to when writing letters?

1. Appropriate tone and title

Practical writing

In the text, letters are a flexible and free style, which can be expressed in many ways and written in various contents. Therefore, when you write a letter, you should pay special attention to it and use different writing methods according to different objects. For example, letters to elders and juniors, superiors and subordinates, close friends and colleagues, units and individuals should be different in wording, address and tone.

If you don't make a distinction and use it indiscriminately, you will make jokes and even destroy the harmonious relationship between them.

2. Cut to the chase and be concise.

Letters are usually written to do things or express feelings, and it is ok after writing.

preface

After that, get to the point and express your thoughts, feelings, wishes and requirements completely, accurately and clearly, so that the other party can understand what it is, what needs to be done and how to do it. People in modern society are very busy, so we should pay attention to efficiency, and so should writing letters.

Whether it is business or personal, the writing should be concise and to the point. Of course, the general letter, because of the difference between people and things, can be complex or simple, and there is no need to force it; However, letters dealing with official business must be concise and to the point, and the content should be clear, accurate and clear. Don't describe or express your feelings in official letters, and don't be too extravagant and polite

Step 3 avoid using red pens

According to traditional customs, the red pen is used to express breaking up with others. In addition, you can't write with pencils or colored markers. Pencils are easy to wear and blur, indicating that you are casual and do not pay attention to people; The watercolor pen is not solemn. A pen or ballpoint pen with black and blue ink is most suitable for writing.

4. Be careful of "postscript"

Especially for superiors or other respected people, the postscript fills in the missing items, which makes people feel that the author is not careful enough. Therefore, if the letter is not long, you might as well rewrite it to avoid giving a bad impression. It doesn't matter to use "postscript" for relatives and friends.