Traditional business letters have several parts.

Like other letters, business letters are also a style with a customary format. Business letters usually consist of envelopes, letters and attachments. The first two parts are essential, and the latter depends on the specific situation.

1) envelope

(1) envelope type

There are two kinds of envelopes: horizontal and vertical. When using a horizontal envelope, write the address of the recipient at the top of the envelope; When using a vertical envelope, write the recipient's address on the right side of the envelope. If the position is reversed, it will lead to delivery errors, and the letter sent by the sender will be delivered back.

(2) the contents of the envelope

(1) recipient address. When using a horizontal envelope, write the address of the recipient first; When using a vertical envelope, write it on the right. This part includes: postal code, province, city (county), city, street, house number, as well as the full name of the unit and the name of the business department. The recipient's address should be detailed, specific, accurate and neat. Be careful not to write only the company name without detailed address, and don't simplify the company name to avoid wrong voting.

② Name of payee. Generally written in the middle position, the word is slightly larger. The name is followed by a title, such as "Comrade" and "Teacher Qi". When contacting a job for the first time, if you don't know the name of the other party, or sometimes in order to avoid delaying the processing of letters due to the transfer (or business trip) of the other party's business personnel, you can also take a specific business department as the recipient, such as the "sales department" of a factory.

③ The address and name of the sender. Write in a horizontal envelope; When using a vertical envelope, write it on the left.

According to the regulations of the postal department, stamps are generally affixed to the upper right corner of horizontal envelopes or the upper left corner of vertical envelopes.

(3) The writing format of foreign envelopes. In order to facilitate delivery, foreign-related business letters should be written in the customary format of foreign countries, and the writing format of foreign envelopes is different from that of domestic ones. For business letters sent to English-speaking countries and regions, the writing formats of envelopes are divided into American and British:

(1) American envelope writing format, generally write the sender's name and address in the upper left corner of the envelope, with the name written above and the address written below; The name and address of the recipient are written in the middle and right position of the envelope, including the title of the recipient (Mr., Ms., manager, etc. ) and the recipient's first name, last name, house number and road name, city name, state name, postal code and country name.

Stamps are usually affixed to the upper right corner of envelopes, and aviation signs are either affixed or written under stamps.

(2) English envelope writing format, generally, the sender's name and address are written in the lower left corner of the envelope, and aviation signs are either affixed or printed on the upper left corner of the envelope; The name and address of the recipient are written in the center of the envelope, and a stamp is attached to the upper right corner of the envelope. Note that when writing names and addresses on envelopes, American customs generally adopt head-to-head style, that is, the left sides of each line are connected together. British writing mostly uses indentation, that is, each line is indented to the right.

(3) For the convenience of delivery, the envelope (in the upper left corner or lower right corner of the envelope) is also marked with relevant delivery items, which are common:

1)；

2) Register (or Reg；; Regd。 );

3) express delivery); Mail;

4) parcel mailing;

5) printed matter;

6) samples;

7) Commercial paper;

8) confidential letter (confidentia1);

9) Pro-Rev, private Rev); Letter;

10) with gifts;

1 1) If it cannot be delivered, please return it to a certain place (1 FIM for delivery, please go to .....); ;

12) Guaranteed return postage (guaranteed);

13) left in the post office (returned by post/forwarded to the postmaster);

14) samples with no commercial value.

2) letters

Letters are also called stationery. It records the specific matters of business and is the core part of business letters. The content of the letter is varied, flexible and has a certain format. It is generally divided into four parts: the beginning, the text, the end and the signature.

3) Accessories

Common attachments of business letters include quotation, product introduction or instruction, order contract, delivery notice, product quality inspection book, etc. Used to confirm various arguments written in the letter or as a confirmation procedure for business dealings.