How to do a good job in archives management

Archives management is an indispensable part to effectively improve the quality and efficiency of university work. It occupies an important position in the whole university management, comprehensively records the development history of universities, provides the necessary data basis for studying the occurrence of universities in the future, and can also be used as a good teaching material for scientific analysis and formulation of the future development of universities.

How to manage archives well 1 1? Recognize the situation clearly and unify your thinking.

1. 1 Doing a good job in archives is the need of serving the overall situation.

In recent years, the government has focused on "promoting urbanization, accelerating industrialization and comprehensively developing various undertakings". Archives work is to obey and serve the whole and develop faster and better in service. In view of this, archivists must give full play to their own advantages, develop and make good use of archival information resources, so as to make better decisions for leaders, do a good job in auxiliary work, and better serve economic development and modernization. Can effectively play the role of taking history as a mirror and serving the overall situation. In order to better develop archival work, we should make a difference, keep pace with the times and constantly improve our achievements.

1.2 accurately analyze and grasp the ideological situation and do a good job in archives work.

The modernization of the management of documents and archives has attracted great attention from the archival circles and achieved initial results in practice. Theoretically, there was a heated discussion and discussion. However, in many articles, there are still a few tendencies that are divorced from reality. For example, there are modern theories in it, lacking the real characteristics of the archives industry. There are two scientific and concrete conclusions about the ideological situation. On the one hand, it is a thorough investigation and study; on the other hand, it is Deng Xiaoping's exposition on the primary stage. Archives management is a relatively cold major, far from the forefront of production and economy. It is not directly related to scientific research and development or hot news.

Archives work is the working procedure, working method and working skill of collecting, sorting, identifying, keeping, searching, compiling, researching, utilizing and counting. It is the requirement of professional ethics, the need of career development, and the guarantee of future achievements in archival undertaking. This kind of work style and professionalism should be adhered to and carried forward, and it should be recognized that handwritten files are the main storage places for comprehensive files at all levels in a historical period.

2. Continuously improve the quality of archival cadres.

Archives work is to provide archives as a form to serve various undertakings. The requirements of this job are both professional and technical. People engaged in this work should not only be unsung heroes, but also have high political, ideological and professional qualities.

3. At this stage, if you want to do a good job in file management services, you should do the following:

3. 1 To be proficient in archival specialty, master foreign language knowledge, have strong political theory and policy level and high cultural quality, as well as modern economy, science and technology, law, management and computer knowledge, leaders should attach importance to and support archival work and promote development in advance.

3.2 Archives work should be competitive examination, open selection of archives cadres, and selection of high-quality archives cadres. More importantly, only in this way can we form a healthy and upward orientation and emerge outstanding people. The development of archival undertaking also lies in professional skill education. The available educational methods include comprehensive on-the-job training for archivists, and at the same time, distance education such as radio, television, correspondence and self-study examination can be carried out to provide comprehensive training for employees. Only in this way can we become a professional archivist. In addition to the training of archival professional knowledge, we should also combine theoretical knowledge with practice to realize the purpose of applying what we have learned.

4. Strengthen the ability to master and apply new technologies.

With the rapid development of science and technology, computers and networks have become an indispensable part of archival work, which requires archivists to learn this skill well. Such as computers, scanners, wireless Internet access and other new technologies, it is necessary to ensure that information and data are not lost and secrets are not leaked. Archivists will use computers at the same time, and problems will occur in the process of using computers. We need to know what the reason is, so as to ensure that the data is not lost.

Archivists should learn the safety protection of electronic data when using computer file management system. Only in this way can we ensure that data will not be lost. When cataloging, recording, retrieving and counting files by computer, passwords are set by software, and access rights of different operators to different contents are set. Different protection measures should be set for files with different security levels, or in addition to multi-level password protection, files with higher density levels should be encrypted.

.5 Establish and improve the file management system

At present, to do a good job in archives management in the new period, it is the key to establish and improve various rules and regulations. Only when the rules and regulations are sound, it is just around the corner to realize modern, standardized and standardized file management. Archivists should also make clear the scope, principles and methods of file management, so as to make the basic file management have rules to follow.

The first is to formulate a filing system.

The filing system should be clear, and the filing principles, scope and documents of various documents and materials should be filed in time, so as to fully reflect the management and utilization of archives.

The second is the safe custody system.

Keeping archives well is the main way to maintain the integrity and safety of archives. The safe custody system must consider the existing objective conditions and the corresponding safe custody measures.

The third is to establish a file confidentiality system.

Security measures for archives and security requirements for archivists.

The fourth is to establish a file lending system.

The borrowing system should clearly stipulate the procedures and requirements of file protection when borrowing files, as well as the systems of copying, transcribing and feedback registration.

6. Archives modernization management should be legalized.

Archives modernization must implement archives law. To realize the legalization of archives management, we must first change our concepts, raise our awareness and actively respond to challenges. The second is to see clearly the form of social development, straighten out their own position concept and firmly establish a sense of service. Third, we should give full play to our potential and speed up the improvement of service quality and work efficiency; The fourth is to provide all-round modern equipment.

With the rapid increase in the number of archives, the types of archives have become diversified, and the traditional working methods can no longer meet people's requirements for archives. Therefore, it is necessary to introduce advanced technology and use modern working equipment. These material conditions have been realized, and the archives work has realized the modern management mode. It will further broaden the service field of archival work and better solve the problem of archival work changing from passive service to active service.

How to do a good job in archives management? Guiding ideology

Archives management is the premise of providing and using archives. After the archives are sorted out, the quality of the collection can be tested, which is convenient for the identification, storage, statistics and retrieval of archives and promotes the benign movement in all aspects of archives work. In order to facilitate the unified, centralized and orderly preservation of the company's archival materials, strengthen the management of the company's archives, effectively protect, effectively protect and utilize the archives, safeguard the legitimate rights and interests of the company, and promote the coordination of various departments and the smooth development of all work, in order to strengthen the standardized management of archives, more effectively accumulate, protect and utilize our company's archival resources, and better serve the development of our company's production and sales, we are now in accordance with the requirements of Anhui Province's archives management standards and combined with our company's actual work.

1. Set up a leading group for file arrangement, and work out the file classification scheme, storage period table and filing scope.

2. Carefully collect, classify, sort out and archive the documents and materials of the unit.

3, according to different categories and their relationships, reasonable arrangement and classification.

4. Compile research work such as retrieval tools and archives catalogue to provide services for the orderly provision and utilization of archives.

Second, the preservation of archives.

1. Storage location: office filing cabinet.

2. Preservation contents: including various documents, account books, vouchers, reports, technical materials, agreements and contracts, computer CDs, audio-visual products, honorary objects, certificates and other different forms of historical records directly formed by various departments and employees engaged in operation, management, enterprise management, public relations and publicity in past and present activities.

3. See the provisions of the Archives Management System of XX Co., Ltd. for specific preservation methods. ..

Third, the implementation steps

(1) preparation stage (20XX 165438+ 10-20xx65438+February)

1, learn from experience. Under the guidance of the company's head of archives work, relevant office personnel participate and cooperate with the archivist to establish the archives room. At the same time, archivists themselves should strengthen the study of archives management and gradually implement specific plans and implementation plans.

2. Strictly implement and improve the system of Anhui xxxx Technology Co., Ltd. ... According to the requirements of the National Archives Bureau, combined with the actual situation of our bureau, on the basis of in-depth investigation, according to the relevant provisions of the Archives Law of People's Republic of China (PRC) and the Archives Management Regulations of Anhui Province, improve the classification scheme, filing scope and storage period table of the company's documents and materials, and provide reference and standardized archives management implementation plan for the collection and collation of archived documents and materials.

3, the establishment of archives management leading group. In order to ensure the standardization and standardization of the company's archives management by objectives, a leading group for archives management compliance was established, consisting of the head of archives department, relevant members of the company, heads of various departments (units) of the company and relevant responsible members, to organize and implement the company's archives management. The leading group is mainly responsible for the unified coordination of the company's personnel, project demonstration, task arrangement, fund use supervision and consultation and other file management work.

4. Convene the inaugural meeting of the archives group. Convene a mobilization meeting for archives work attended by relevant responsible leaders, middle-level cadres and responsible persons, and arrange to introduce the regulations and implementation plans of the company's archives management work. At the same time, organize relevant personnel to learn the Archives Law and related archives business knowledge.

(2) Implementation plan (20XX year 10 to 20XX February)

1, collect and sort out all kinds of files.

(1) Collection and arrangement of documents and materials

Collect and sort out 20XX to 20XX documents according to the filing scope, and conduct comprehensive and systematic inspection and rectification of documents and materials that have been filed according to standards to further standardize.

(2) Production documents

Documents, materials and drawings and other related drawings have been repackaged and numbered from the beginning of production and production.

(3) Complete collection of accounting files and further standardization.

(4) collecting and sorting out audio-visual and picture archives.

Collect and standardize important meetings, major activities and work achievements that reflect our company's historical features and work functions, including production achievements, patent applications, project management, scientific research and training, visits by experts (government officials), etc.

(5) Collecting electronic documents and materials

Collect, protect and standardize some irregular electronic documents scattered in the hands of departments, units and individuals.

(6) Arrangement of physical data

Collect certificates, medals, trophies, prizes and other items with preservation value obtained by our company, and store them in files by classification.

2. Formulate and improve the file management system. According to the Archives Law of People's Republic of China (PRC), Archives Filing Rules and other relevant documents, establish and improve the rules and regulations on filing, storage, confidentiality, identification and destruction, statistics and utilization. At the same time, combined with the actual work of our company, the management methods of accounting files, electronic texts, pictures and other related types of materials are formulated to further standardize the arrangement of various files. Improve the post responsibility system, filing system, file storage system, file utilization system and file access instructions of archivists.

3, do a good job in the compilation and research of archives.

Compile introduction, filing, explanation, organizational evolution, memorabilia, compilation of basic figures of major business work, sort out reference materials such as thematic collections and document collections, collect basic statistics on archival work, and compile archives directories, archives directories and other inspection tools.

4, improve the infrastructure, improve the file storage conditions. First of all, the location and protection structure of archives need to be checked and maintained. The second is to purchase, install and place standard file shelves, and rationally arrange the file warehouse, file reading room (honor room) and archivist office to achieve "three separation"; File cabinets, antimagnetic cabinet, air conditioners, dehumidifiers, binding machines, tape recorders, computers, vacuum cleaners, temperature and humidity meters, light-proof curtains and other equipment and facilities are complete to meet the requirements of dust prevention, light protection, rat prevention and insect prevention. The third is to put the relevant system of file management on the wall and put all kinds of files into storage.

How to do a good job in file management 3. status

At present, the archives of 20×××× years have been collected completely, and the archives of office documents of 20×××× years have also been collected completely.

Second, the personnel arrangement

Yang Wenting and Wang Jihong are in charge of sorting out documents and files.

Yan Xu is in charge of sorting out accounting files.

Gong Xiaoqin is in charge of sorting out scientific and technological files.

Yang Wenting is responsible for the arrangement of professional files.

Liu Qiong is in charge of sorting out audio-visual archives.

Yao Qin is responsible for sorting out the physical files.

Jiang Min and Gong Xiaoqin are responsible for the arrangement of electronic documents.

Third, the next work plan

(1) Visit and study classic archives.

From June 16 to June 17, organize special class staff to visit and study classic archives together, check the sorted archives on the spot, and learn the sorting and classification methods of various archives.

At the same time, consult professionals about the number and specifications of engraving files, as well as the standards for setting holes and piercing files.

(2) Document arrangement plan

From June 18 to July18, the files of 20 14 were all sorted out. From July of 19 to August of 19, the files of 20 13 and 20 12 were all sorted out.

From August 20th to September 20th, the files of 20 1 1 and 20 10 were all sorted out.

September 2 1 to1October 10, and sort out all the files of 20××× years. From June 65438+1October 1 1 to1October 30, the documents before 2009 were repackaged according to the new standards. At the same time, according to the standards, materials such as "Guide to the Whole Clan" and "Organizational Evolution" were compiled.

How to manage archives well 4. Each unit room:

In order to strengthen the management, development and utilization of archives resources, speed up the process of archives informatization, improve the level of archives management, and strive to realize the standardized management of archives work, the following work plan is formulated in accordance with the provisions of the Archives Law and combined with the actual situation:

First, strengthen leadership and clarify responsibilities.

In order to ensure the smooth progress of document standard work, it is decided to set up a leading group for document standard work. Its members are as follows: group leader: Chairman XX, deputy head: Vice Chairman XX, and members: office staff and archivists, who are responsible for specific operations and daily work.

Second, strengthen cooperation and coordination.

Archives target management is an indispensable part of the overall work of the organ.

To work, in the process of collecting all kinds of files, all relevant personnel and relevant departments should cooperate closely, give strong support, actively help and make joint efforts to ensure the completion of the government archives target management task.

Third, the work steps

Stage 1: preparation stage (time: March 1 to March 5)

1. Make an implementation plan for file upgrading, define personnel and divide responsibilities.

2, organize relevant personnel to learn the relevant documents and regulations of file management, and widely publicize the purpose and significance of file level.

3, formulate and improve the archives management methods, systems and filing scope, classification, storage period table.

4. Improve and increase the hardware facilities of archives, such as adjusting the physical archives showroom, air conditioning, dustproof, rodent-proof, insect-proof facilities and file boxes.

The second stage: the implementation stage (time: April 1 1 to May 30) completes the collection of archival materials. Including the collection, sorting, bagging, recording, archiving, printing and archiving of various documents and materials. All relevant departments are responsible for the collection and filing of all kinds of files, that is, the office is responsible for document files and personnel files; Accounting files and infrastructure files are handled by the Finance Department.

The third stage is self-evaluation, self-examination and inspection summary. (20xx June 1 ―― 65438+1October1)

Conduct self-examination according to the requirements of "Code for the Construction of Office Archives Work" to prepare for the inspection of the county bureau.

Fourth, several requirements.

(a) according to the provisions of this plan to collect and organize files, all units

Rooms should be handed over to the office for centralized management without reservation. If the file is lost, damaged or leaked due to untimely or incomplete handover, the responsible unit room and responsible personnel shall bear relevant responsibilities;

(two) before the start of the collection and sorting work, make a detailed plan, sort it out in sections and finish it on time;

(three) the implementation of regular scheduling and notification system. Before the files are handed over to the county archives bureau for standardization, the office will report the progress of file arrangement at the office meeting.

XX county disabled persons' Federation

20xx March 3rd

How to do a good job in file management 5 1 Human resource information management

1.65438+

1.2 The internal talent information database is the compilation and archiving of all kinds of management or professional talents of the company, including employee resumes, assessment materials, training records and other materials. External talent information database is the information collection of all kinds of management or professional talents that the company needs or expects in the external talent market at present, especially those in the same industry or even competitors.

1.3 the company will gradually realize the informationization of human resource management with the help of modern human resource management software.

2. The basic requirements of personnel file management

2. 1 The administrative personnel department of the company is responsible for the centralized management of personnel files.

2.2 Personnel file management must strictly guarantee the confidentiality of materials.

3. Establish a two-level file management system.

3. 1 Level-1 files refer to the personnel files referred to in these Measures, and are the personnel file materials of employees who have joined the company.

3.2 The secondary file is a copy of the employee's post, training, salary adjustment, education, title change, annual assessment and basic information of the employee for future reference.

4. Classification of personnel files

The first category: resume materials;

The second category: autobiographical materials;

The third category: identification, evaluation and inspection materials;

The fourth category: academic qualifications and evaluation materials;

The fifth category: political outlook materials;

The sixth category: incentive materials;

The seventh category: processing materials;

Category 8: materials such as appointment, appointment and dismissal, employment, job change, salary, treatment, going abroad, retirement, resignation, etc., and registration forms for representatives of various congresses;