A brief comparison between traditional purchase, sale and storage mode and "pantry" cloud supply chain

I. Brief introduction of food procurement, sales and storage processes and supply chain management processes.

Traditional purchase, sale and storage process: chef's handwritten order-> manual purchase summary-> taking photos or placing orders by phone to suppliers-> supplier's distribution-> store's manual inspection and warehousing-> supplier's door-to-door reconciliation-> financial settlement.

Supply chain management of catering department: chefs place orders on mobile phones /PCs-> purchase mobile phones/PCs to automatically display the summary and detailed ordering data of all stores, and support automatic invoicing of suppliers-> suppliers receive orders through WeChat applet/PC-> suppliers distribute goods according to standard documents-> smart electronic scales in stores can read and put in storage via Bluetooth, upload and put in storage with one click-> reconciliation of mobile phones/PCs of suppliers-> financial settlement on behalf of electronic certificate.

Second, there are problems with the traditional model:

1, data accuracy cannot be guaranteed.

① Inaccurate supply quantity caused by placing an order: In the data transmission process of many manual documents, handwritten documents are prone to clerical errors, document damage and other unexpected situations, and chefs, buyers and suppliers are prone to shirk their responsibilities when the goods are not delivered or the quantity is inconsistent;

(2) Incorrect cost data caused by warehousing: manual warehousing will also lead to inaccurate unit price or warehousing weight due to clerical errors and negligence, and paper return forms may lose documents, which will also lead to inaccurate data and affect the final cost and settlement data;

③ The data is not easy to be saved and queried for a long time: the manual sheet is not standardized, and it is easy to be damaged and illegible after a long time, so it is not easy to be saved as a voucher; The year-on-year and month-on-month data of commodities needed in business need to be counted and queried through various documents, which increases the fearless workload of financial personnel and delays efficiency, which is not conducive to the guidance and reference brought by data to operators.

2. Work repeatability

① Copy order and summary notice: when the chef places an order, the next item will be summarized in the purchase and copied by the supplier;

(2) Repeatability of warehousing: the warehouse carries out inspection warehousing according to the documents. Copy the actual warehousing data again after warehousing, or form a spreadsheet for financial audit;

(3) Repeatability of financial audit: the financial department should find the manual receipt and return list and compare them one by one. The work is complicated and the data is prone to errors; On-site reconciliation of suppliers affects normal financial work, and inaccurate documents also affect settlement.

3. The work is hard to trace back.

① Data errors are difficult to trace: when financial audit makes errors in warehousing, the warehousing time, personnel and documents will be too long to be clear. Even if there are errors in warehousing that day, you need to look through the queries one by one to know where the errors are;

② No reference for price data: in the past, price data needed to be turned to files or relied on the experience of the corresponding departments;

③ There is no historical data reference: historical supplier's purchase quantity, data, settlement period and settlement amount, which cannot be queried quickly.

4. Poor timeliness of work

① The market price comparison process is complicated: the company sends buyers to the market to make inquiry records of vegetable prices, and then summarizes and provides the comparison table to the management for review. If the price is not suitable, it is not easy for managers to evaluate and judge, and the review process is complicated, which will also delay the overall procurement time;

(2) Repeated operation in warehousing: warehouse personnel manually record the goods when receiving the goods according to the documents, and provide them to financial personnel for copying again or inputting them into the computer. Due to irregular receiving time, the copying time often lags behind, which affects the audit time and efficiency of financial personnel.

In the long run, the work is not standardized, the process is not clear, and it is impossible to feedback and guide business data in time.

Third, the improvement of the traditional mode in the canteen:

"pantry" cloud supply chain software: the whole process is changed from manual to online, with accurate data flow and simple and transparent process. The boss/store manager can monitor the arrival situation, account situation, goods use situation and price situation in real time through the workbench, and notify the relevant store personnel to check and solve the problem as soon as possible.

(1) mobile phone ordering is simple and convenient, easy to learn and operate. Orders can be placed, issued, received and audited anytime and anywhere, which simplifies the workflow and reduces data disputes. Managers can also get information and monitor directly on their mobile phones.

(2) Even if the quantity of goods ordered is large, it is convenient and quick to select and input from common goods according to historical order data;

(3) The purchaser can send bills or set up automatic bills with one click, and the supplier's WeChat will automatically receive the summary and detailed list;

(4) Warehouse warehousing, combined with intelligent Internet of Things scale and Bluetooth connection, calls up the purchase documents of the day, and the quantity can be entered after the goods are weighed, and the goods can be put into storage immediately, thus reducing human error, and the acceptance data has zero error, and the financial personnel can also review it immediately;

(5) Financial management, PC-side, inventory audit, supplier reconciliation, clear pen and pen, automatic flow without manual data entry. Can automatically export the inventory table, month-end inventory records, the cost is clear at a glance. It is not only convenient for the financial business itself, but also convenient for providing operational data support for managers;

(6) Key data analysis: managers can check the financial analysis in time on the mobile phone, which reduces the waiting time and improves the efficiency and accuracy of the supervisor's work; And the related information can only be viewed by the person who has the permission, thus ensuring the confidentiality of the information;

(7) Supplier reconciliation: each supplier can generate 1 pieces of all its own reconciliation information, and the paid or unpaid payment can be clearly seen. You can also view the daily delivery list, the details of closed and open bills, the number and amount of transactions, and set up automatic reminders.

(8) Cost source control: the purchaser can check the historical price at the time of pricing and make the current pricing according to the price. After the pricing is completed, you can initiate the review and enter the approval process at the same time to reduce the intermediate consumption time.

Fourth, the current shortcomings of the "pantry":

1, the use of the software needs a certain running-in period. According to the current implementation experience, it will take about a week. During the use, psychological and operational cooperation of various departments is needed;

2. Each module of the product needs to be further optimized in application habits and further expanded in use functions. In particular, there are about 8 kinds of reports to ensure normal management, but the support for operational feedback data is not very comprehensive. A further improved version is expected at the end of 1 1.

3. The standard BOM of the central kitchen of catering enterprises is still under planning. Because not most catering enterprises need the processing management of the central kitchen, the whole supply chain module is still under evaluation and development after optimization.

4. The process of each catering enterprise is roughly the same, and it also has its own characteristics in some details management. For example, some enterprises need two people to input and compare scales at the same time when inspecting goods. We welcome you to put forward this kind of detail management at any time and will evaluate it. For similar details of most enterprises, it may take a little research and development time.

The above is a detailed analysis of the traditional model and the product itself, and I look forward to your correction.