The concept of contract management at this stage in China is mainly expressed in which aspects

In the Internet era of increasingly fierce market competition, strengthening contract management is the best way to fight for the economic benefits of enterprises.

Below, we use a chart to visually describe the paper contract management in several aspects:

From the above chart, it can be seen that the enterprise paper contract management process is roughly divided into the contract preparation stage, the contract signing stage, the contract fulfillment stage, the contract filing stage of four aspects, including the preparation of the contract text, review, signing, implementation and archiving and so on.

Traditional paper contract management process of each link there are risks, in order to avoid the risk of arising, most companies are beginning to use electronic contract management system for contract management.

Several aspects of electronic contract management:

1. Contract editing and drafting

Electronic contract management system has a powerful online editing function, providing a huge number of contract templates, support for local contract import, new editing documents, direct use of contract templates, the user can be free to edit all kinds of online documents, electronic contracts, cooperation agreements, announcements and notices. Contracts, cooperation agreements, announcements and notices, to help enterprises efficiently generate standardized contract text.

2. Approval and Signing

①Approval: The electronic contract management system supports the approval of contracts, approval of printing, borrowing approval, and other types of approvals involved in the process of enterprise management; you can also preset approval templates, support for sequential approval, approval of the order of the approval process, to meet the needs of the internal approval process of different enterprises.

②Signing: electronic contracts from the launch to the completion of the signing of only 1 minute, you can e-mail / SMS notification of the signatory, do not miss any of the important documents signed; support for multiple verification of the signing of the way to eliminate the signing of overstepping the signing of the fraudulent signing of the signing of the contract has been leaked, tampered with and other hidden dangers; the signing of the process of the whole process of automatic evidence, the evidence chain to provide sufficient support to support the technical evidence or forensic evidence.

3. Contract archiving and storage

The process of contract archiving and storage involves the archiving, retrieval, borrowing and status management of contracts.

①Contract filing: After the contract is signed, the electronic contract management system will automatically notify the filing personnel into the archive, filing information, including the amount of the contract, the start and end time, the contract implementation status and other labels, and can be associated with the contract project, the contract belongs to the project and the members of the clear;

②Contract retrieval: electronic contract management system to support the keyword search, according to the organizational structure / document type classification to quickly find, a one-step process of searching for contracts. Document type classification to quickly find a key to search for documents categorized management more convenient;

③ contract borrowing: the contract is archived into the library will be automatically encrypted, other people need to apply for borrowing privileges if you need to see, the rights can be subdivided into each personnel, can also be opened by the timeliness of the expiration of the automatic recycling of the reading privileges;

④ contract downloads: electronic contracts are signed and saved in the cloud storage, enterprises can download the contract anytime, anywhere to view the contract;

④ contract downloads: electronic contracts signed and saved in the cloud storage. Enterprises can download the contract anytime, anywhere to view the details of the contract content;

⑤ Alarm clock reminder: Enterprises can also set up alarm clock reminders for specific matters such as contracts, documents, etc. The electronic contract management system supports a variety of reminder methods such as cell phone text messages, emails, and platform message reminders, which are convenient for enterprises to deal with the expiration of the contract and the qualification, renewals, and other matters, and to liberate manpower.

4. Statistical analysis and other

Electronic contract management system can be arbitrarily combined with the elements of each field to customize the export of data reports, from the risk, funds, progress, contract expiration and other dimensions of the contract data statistical analysis, to provide a basis for business decision-making.

Compared with traditional paper contract management, electronic contract management is more simple and clear, better than traditional contract management in functionality and usability, more suitable for the needs of the rapid development of Internet companies.