Is there a difference between electronic files and paper files?

Is there a difference between electronic files and paper files?

Archives refer to various forms of original records with preservation value directly formed by people in various social activities. Next, what's the difference between electronic files and paper files? I hope you like it!

The cataloging and retrieval methods of electronic documents and paper documents are different.

The traditional cataloging of archives is to copy the archives catalogue of sandalwood volumes by year and classification number, then compile the catalogue of sandalwood volumes, and then construct the citation catalogue. Retrieval is the process of consulting these directories. Tan Juan-level catalogue of electronic archives has disappeared, and a new catalogue, scroll catalogue, has been added. Every floppy disk, tape and CD of electronic archives should be numbered according to the sequence of storage, and a title should be written to briefly clarify the content or life span of each storage. The titles of tapes are collected according to serial numbers and compiled into a tape catalogue. Electronic files are managed in full text on the computer, which can be sorted, classified, placed and searched at will. After completion, you can actively search the full text of the file, and you can omit the file-level directory.

Electronic files and paper files are judged in different ways.

For electronic files, because electronic files are perishable and changeable, the information content of the files is "fleeting", so before the file is formed, it is necessary to decide whether it needs to be saved and how long it needs to be saved. The judgment of electronic documents is the same as that of paper documents, but the difference is that the content of documents, some characteristics of methods and necessary skills need to be analyzed in the judgment process. As far as electronic archives are concerned, the skill status is closely related to the authenticity, readability and application scale of archives, which can directly affect their preservation value. The integrity, readability and feasibility of electronic documents need to be fully demonstrated in the referee work. The judgment of electronic documents is divided into two aspects: content judgment and skill judgment. The criteria, standards and methods for judging the contents of electronic files are basically the same as those of paper files, but the storage period is not completely applicable to electronic files, and the skill judgment includes readability. Judgment procedure: archive the files that have been confirmed to be archived, and distinguish the storage period; When the archive room accepts electronic documents, it judges the content and skills; Electronic documents that have not entered the archives will be judged after being saved for a certain period of time to confirm whether it is necessary to continue saving.

The storage management methods of electronic documents and paper documents are different.

Generally speaking, the preservation of archives is the daily maintenance and management of archives that have been packaged and stored in warehouses and their shelves. Maintain the order of archival entities, so that archives can always be kept orderly in storage and utilization; It is necessary to maintain the physical and chemical state of archival entities, so that they will not be damaged by man-made or natural factors in the process of storage and use, and try their best to extend the "natural life" of their physical forms. Compared with paper archives, its storage environment and protective equipment are significantly different. The storage carrier of electronic archives has a large information capacity, and the shelf length of floppy disks, tapes and CDs of archives is very small, which is convenient for the management of archives warehouse. The requirements for the storage area are low, but the requirements for environmental temperature and humidity, magnetic protection and other conditions are high. Need to strictly control the temperature and humidity of the warehouse, equipped with dust removal, fire prevention, ultraviolet protection, strong magnetic field, electric field equipment. Electronic files.

From the maintenance cycle, paper files are maintained in stages, while electronic files need to be maintained and managed in the whole process.

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