How to carry out the archives digital construction of financial accounting

1, strengthen the infrastructure of enterprise financial archives management

Hardware and software infrastructure is the basic conditions indispensable to the construction of archives informationization, is the development and utilization of archival information resources and information technology applications based on the core of the archives information network. It is the archive information transmission, exchange and resource **** enjoy the necessary means. In the early stage of engineering planning, should be by the financial sector and the archives department personnel *** with the consultation, respectively, from the financial management point of view and archives management point of view to put forward the design ideas, consider the needs of all aspects, so as to avoid vacancies or overlap in the process of system operation, improve efficiency. In terms of financial software, certain security and confidentiality measures should be adopted, the implementation of electronic signature system, the establishment and improvement of the financial file management responsibility system, electronic documents signed in, signed out of the system, the security log system, so as to ensure that the financial records will not be tampered with or to facilitate the traceability of the use of documents of the personnel. In addition, in order to facilitate the upgrading of financial software, to ensure that the software provided by different developers can be compatible with each other, it is necessary to improve the standardization of the form of financial data storage, consistency and continuity.

2, do a good job of computerized accounting records collection

The so-called computerized accounting records collection refers to a certain time interval (such as an accounting year), all the accounting data in the computer system copy (backup) stored on magnetic media or CD-ROM, so as to form an accounting file separate from the original computer system. The financial sector should be the backup file of financial data to save, in case of damage to the computer hardware system can be in the shortest possible time, with minimal loss to restore the original computerized accounting system. In addition to backup, should also collect the computer hardware system model, the size of the storage space, the type of supporting external equipment, etc.; computer operating systems, network operating systems and operating systems in Chinese characters; financial software programming language, type of database system; financial software system name, version number; financial software sales and maintenance of the company's name, address, phone number and contact person, as well as with the accounting computerized software system with a variety of manuals and instructions. Software system with a variety of manuals and manuals.

3, good computerized accounting file management and preservation

Because of computerized accounting files are stored on magnetic media or CD-ROM, according to the physical characteristics of these information carriers, in the formation of these files should be prepared to double that is, the use of the "AB Backup Method" for the backup of the data, and each copy to be The time of the formation of the file and the operator's name, labeled with the word protection, stored in two different locations, in order to prevent earthquakes or fires and other unforeseen circumstances caused by the destruction of the entire computerized accounting system and the system's irrecoverability. In the preservation of these files should be away from the magnetic field, pay attention to moisture, dust and so on. The use of magnetic media to save the file, should also be regularly checked, regularly copy, to prevent damage to the magnetic media, and the loss of accounting records, resulting in irreparable losses.

In addition, attention should be paid to computerized accounting files and the corresponding version of the financial software consistency. Because in different versions of software under the formation of the accounting file of its accounting data structure may be different, which may produce the accounting file can not be accessed or produce some unforeseen errors. Therefore, this paper suggests that the computerized accounting files in addition to save the version of the backup financial data should also save the corresponding version of the version of the computerized accounting software system version, the consistency of the two is very necessary. Obviously, its collection and management work is also more difficult.

4, do a good job of computerized accounting files and the use of finishing

Computerized accounting files through the collation of accounting files with the traditional sense of the unparalleled advantages of the archives. By organizing the data can be used over the years on the unit, the department for the comparison of historical accounting data and analysis, so as to provide a reliable basis for decision makers in the enterprise or department. In addition, it can also be derived from the unit, the department, or even a certain region in the past, present and future development and development trends, so that decision makers in accordance with the laws of the market economy under the premise of the development of their own behavioral norms, improve business management, improve economic efficiency. We can also use the data of computerized accounting files to design some data models that are conducive to management and decision-making, and establish a complete set of decision support system to realize the reuse of computerized accounting files. In the long-term process of computerized accounting, with the continuous upgrading of the software system, we have access to the accounting files will have the following two situations: (1) access to the version number of accounting files and the current version number of the computerized accounting system version number is the same, at this time, you only need to access the files through the computerized software system in the archives of the access (or data recovery) function can be accessed; (2) access to the accounting file version number with the current version of the computerized accounting system version number is the same; (2) access to the accounting file version number with the current version of the computerized accounting system version number is the same as that of the accounting file. File version number and the current version number of the computerized accounting system is not consistent, at this time you only need to install on another computer with this file corresponding version of the computerized system, and then access.

5, improve the quality of financial records management information

Financial records management information technology is constantly improving, optimizing the process, always rely on the quality of archives personnel to improve. Construction of a high-quality financial records cadres, is the important foundation of financial records management information technology. The financial sector should be supplemented with computers, communications, microelectronics and other academic background of the technical staff, and gradually change the existing professional structure of the professional staff team a single situation to meet the needs of information technology construction work; to strengthen the financial archives personnel to continue education, at different levels, in stages, and according to the needs of the business training as a principle, focusing on strengthening the information technology training of the financial archives management staff and the application of new technologies, new equipment, new methods of training, and to strengthen the information technology training and application of new technologies, new equipment, new methods of training. Focus on strengthening the training of financial records management personnel in information technology and the application of new technology, new equipment, new methods of training to improve their awareness and skills in mastering and utilizing information technology and information means. The establishment of a reasonable financial records management personnel performance assessment and evaluation provisions of the financial records management information technology ability, good results of the units and individuals should be timely recognition, incentives to learn information technology, with information technology. In addition, but also on the computer information technology technicians to carry out certain archives, financial management work knowledge and skills of the introduction, so that it understands the objective laws of the financial records work, to better provide technical support for the information technology of financial records management.