How can I improve my work efficiency?

There are many methods based on time management: Nissin, GTD, Four Quadrants of Time Management, pomodoro technique and so on. People who pay attention to the field of time management should have heard of these laws to some extent, and pomodoro technique is not one of them. Last week, I started to work according to the working rules of tomatoes. No matter from the sense or the concrete effect, pomodoro technique's effect is very remarkable.

1, select pomodoro technique software.

Because I work with a computer, I choose: PC client software and web software. Through Google, find the alloy timer on the home page (I think the client is too troublesome, so I prefer web software. After a long time, I set it as the home page of chrome browser.

The function of alloy timer is extremely simple: setting task → setting time → starting work → ending time. The reason why Alloy Timer defaults the duration to 25 minutes (adjustable) comes from Francisco Cirillo, the founder of pomodoro technique:

Choose a task to be completed, set the tomato time as 25 minutes, concentrate on your work, and don't do anything irrelevant to the task halfway until the tomato clock rings, then draw an X on the paper and take a rest (only 5 minutes), once every 4 tomato cycles.

For example, before I started writing about this experience, I set the time at 40 minutes. At the end of the time, a reminder will pop up on the webpage and a corresponding task record will be generated.

2. Set deadlines and stay focused.

The principle of Pomodoro technique is to set a deadline for everything, so that we have an estimated deadline before doing every task: 30 minutes for washing clothes, 40 minutes for doing homework, and so on. This forces us to be more focused and improve our efficiency accordingly.

Laziness and ease should be the nature of each of us;

Do homework in the last three days of summer vacation;

Wash socks on the last day;

The manuscript is due on the last day.

So that I once saw a question on Zhihu: What is your biggest motivation for progress?

The best answer is: the deadline.

Although the alloy timer I am currently using has pomodoro technique's thoughts, what attracts me most is "setting a deadline for each task". Don't delay. If you decide to do something, set a deadline and try your best to finish it within the specified time.

Deadline is really an element that can make people nervous and slightly excited: before I started writing, I set the time for this task as 40 minutes, and now there are 15 minutes left. I am already very nervous and regret being interrupted twice.

3. Decomposition of the whole work

The basic element of pomodoro technique is "tomato clock: work for 25 minutes, rest for 5 minutes". If an assignment takes a long time, it can be broken down according to the tomato clock, such as two tomato clocks for cooking, 100 tomato clocks for summer homework and so on.

And once you plan your future time according to the tomato work regulations, you will also plan your future: what to do tomorrow, what to do next week, and what to do next month. There are too many benefits of planning. Planning is very important for both individuals and teams: keep your life and work in order, and don't live in a muddle.

After determining the work for a certain period of time in the future, break down each job into a tomato clock, and then work and live efficiently.

4, constantly sum up

The purpose of Pomodoro technique is to make people concentrate on their work and keep efficient work for 25 minutes, but it may be interrupted for internal and external reasons.

The internal reason may be that you have the habit of brushing simple books at work and in class, and the external reason may be that your classmates and colleagues call you. These interference factors are all factors that affect your efficient work and study. If you sum up all the interruption factors in a period of time and find a way to reduce them, then you can make targeted changes below.

Through this series of steps, after a period of repeated practice, you will find that the efficiency of work and study will be significantly improved.

Most importantly, when you solve a task, you will have a great sense of satisfaction and accomplishment. "A fruitful day" is definitely much better than being in a daze.

Step 5 act

Pomodoro technique's principle is simple, the method is simple, and the effect of improving efficiency is obvious. This should be obvious to all, but the key point is "implementation".

If you often regret your inefficiency after reading this article, you may wish to set such a task: find the pomodoro technique software on the webpage and mobile phone within five minutes (I only use the alloy timer as a webpage and never move), and then slowly cultivate the habit after getting started.