Problems and improvement methods of archives management

Lead: With the continuous development of China's social economy, file management is also developing together, and management concepts and methods are constantly updated, which can comprehensively and truly reflect the overall development status and work results of each unit. Doing a good job in file management can not only provide overall information for unit managers to understand the internal situation in time, but also adjust their own strategies and decisions in time; But also provide an effective basis for accurate identification by society and relevant parties.

Problems and improvement methods of file management I. File management and its value

Archives management refers to all kinds of business work that archives (rooms) and their staff directly develop, utilize and manage archival entities and archival information. Including: file collection, file arrangement, file value appraisal, file storage, file cataloging and retrieval, file statistics, file editing and research, file provision and utilization.

The management of the formed archives can be roughly divided into the compilation and research of archives and the development and utilization of archives, thus making the arrangement of archives more orderly, which is of great benefit to realizing the value of archives and facilitating the search and utilization of archives. The compilation process of archives is roughly as follows: topic selection, retrieval, material selection, review, processing, sorting, evaluation and publication. Archives compilation and research is an important part of archives management and an important work to realize scientific and systematic archives management.

The development and utilization of archives is to explore the potential value of archives, make full use of archives to serve the public, make archives out of the bottleneck, serve the society, make archives popular, scientific and economical, get rid of the shackles of archives, embark on the road of socialist market economy and enhance the development prospects of archives. The development of archives is the forward-looking requirement of modern archives management, which is of great significance to realize the value of archives. Therefore, it is necessary to fully explore the archival resources with a modern vision, realize their economic and social values with modern archival software, and turn the archival wealth into social wealth, which is also a manifestation of being responsible for social resources.

Second, the problems existing in the archives management work

(A) neglect of file management

In daily work, most people do not pay enough attention to file management, and even some leading cadres think that this work can neither bring economic benefits to the unit, nor is it the main work, nor can it bring political achievements. As long as it is not leaked, lost or saved, it can cope with file search. These phenomena reflect people's lack of understanding and correct understanding of archives work, thus ignoring the importance of archives management.

(2) Environmental facilities and equipment that ignore file management.

In practical work, some units do not attach importance to the hardware facilities that archives management should have, and some units even have no archives room. Some units have a long history, many people and many files, and the files are not stored separately as required, but are placed in disorder, which leads to no way to find and transfer files. Although other units have archives, the situation is not optimistic, mostly in damp, narrow, dark and poorly ventilated places, which leads to the phenomenon of mildew, mildew and moth-eaten, which seriously affects the integrity, integrity and rigor of archival materials. So that archival materials can not be well preserved.

(C) The level of file management is relatively low.

. The archivists in some units don't know enough about the importance of archival work, and some have not received systematic and professional archival knowledge study and training, lack the awareness of archival collection, and are unfamiliar with archiving, sorting and binding of archives. There are also some units that do not have full-time file management personnel, but only store archival materials, fail to classify and file them in time, and even lack the accuracy and authenticity of archival materials, which leads to the lag of file management level.

Third, measures and methods to do a good job in file management

With the continuous development of social economy, the important role of file management in society is constantly improving, which puts forward new requirements for file management, constantly improves the management level, and gradually realizes the scientific, standardized and informationized file management, thus providing more valuable file information resources for the society.

(1) Attach importance to supporting file management.

Leaders of all units should attach importance to and support file management, and file managers should improve the level of file management and strengthen service awareness. We should establish dedication, study business knowledge hard, set work objectives, establish innovative consciousness, correct work attitude, define service direction, improve service quality, make full use of archival information resources and serve the construction of a harmonious society.

(2) Improve the professional quality of archivists and strengthen continuing education.

The professional quality of archivists directly affects the quality of archives management. In order to make archivists adapt to the needs of archives management, we should first give full play to the initiative and creativity of archivists and strive to improve their knowledge level and management ability.

Due to the modernization of equipment, the diversification of archives types and carriers, and the continuous reform of management methods, new and higher requirements are put forward for archivists' professional knowledge, scientific knowledge and management operation ability. Traditional professional knowledge and working methods can no longer adapt to the new situation, so it is necessary to strengthen the continuing education of archivists and train a group of talents who master new technologies and are familiar with archival professional knowledge as soon as possible to complete the task of modernization of archives management.

(3) Gradually improve the file management system.

First of all, we should establish a practical, scientific and reasonable file management system, which should be concise, simple and easy to operate, and give full play to the guiding and normative role of rules and regulations. Secondly, it is necessary to give play to the two-way binding force of the system, not only to restrain leaders, but also to restrain employees, and not to specialize. Then, we must adhere to the seriousness of implementing rules and regulations. Everyone is equal before the system, and there are rewards and punishments, and rewards and punishments are clear, so as to give full play to the authority of rules and regulations.

(four) gradually improve and perfect the file function.

In archives management, archivists should make the contents of records more objective, more authentic, more comprehensive, more accurate and more dynamic. The original important contents of archival materials shall be completely preserved; At the same time, it is necessary to further enrich and expand the connotation of archives, so that archives can better meet the needs of various units for information and materials, thus better serving the units and giving full play to the role and importance of archives functions.

(five) the use of information and digital management means to serve the archives management. With the deepening of information construction, the traditional file management can no longer meet the needs of file management in the information age, and the informationization of file management has become an inevitable trend. Informatization archives management is very different from traditional archives management in content, service mode and innovation. Informatization archives management will provide huge development space and innovation space for archives management. With the low threshold and convenience of information system, there are more and more users, and the demand for related information services is getting wider and wider.

With the informatization of archives management, we should constantly innovate the information service mode and fully consider the users' demand for information utilization, so as to add new ideas and requirements for information service and provide users with a comprehensive information utilization platform to meet their needs, which can not only better meet users' needs, highlight users' rights and interests, provide information service efficiency, but also fully reflect the humanization, initiative and importance of information service.

Four. conclusion

Archives management is a necessary work to maintain and maintain the authenticity of historical facts. Archives record the development history of the unit, record accurate and rich information, collect a lot of resources, and provide effective and valuable information for the future development and management of scientific research units.

In the new historical period, archives management, like other work, should keep pace with the times, take scientific and effective measures, actively study and explore new archives management modes, standardize and scientifically manage archives, improve work quality and efficiency, and promote the good development of the unit and the development of a harmonious society in the future.