Common word tips for auditors

Common word tricks for auditors

As the core program in the Office suite, Word offers many easy-to-use document creation tools, as well as a rich feature set for creating complex documents. Using Word to apply even a little text formatting or image manipulation can make a simple document much more attractive than just plain text. Here is my compilation of common word tips for auditors.

A solution to the WINDOWS XP/2000 environment Word in the imitation Song, italic_GB2312 and other three fonts show fuzzy approach

Sometimes auditors will think that the computer is inherent or want to adjust the do not know where to start, so that the input time will be a long time dizziness. In fact, the solution is very simple, whether in WINDOWS XP or in WINDOWS 2000, you open the desktop, right-click the mouse, a menu appears, select "Properties" - "Appearance "-" Effect "- the" Smooth Font Edge "before the check mark Remove, and then click "Apply" - "OK", the problem is solved, and look at the effect is not the same?

Second, do not switch the input method, quickly enter the number of decimal points

Auditors in the end of the field audit work, the preparation of audit reports, the need to enter a large number of audit data, you if you are using the installation of office when the five-stroke character type or Pinyin input method will be used for the input of the number of decimal points in Chinese and English input method constantly adjusted to the trouble. English input method for the input of the decimal point in the Chinese and English input method and constantly adjust the trouble (using Chenqiao five-stroke will not appear these problems, it will enter the data and then the next data will automatically modify the data between the period for the decimal point). However, the use of Word tools in the "AutoCorrect" can solve this problem, so that you once and for all. Method: Open the "Tools" - "AutoCorrect" - "Automatic Corrections", in the "Replace" "Replace with" were filled in. .", "..." (decimal point), click "OK", back to the Word input interface, after entering the data enter two ".". , and then enter the data to see "." Is not a decimal point "." .". This method will allow you to enter a decimal point is to enter one more "." , but more convenient than every time you need to enter a decimal point in the data entry needs to be adjusted between the input method. After this approach, you use the same input method in Excel, you can quickly enter the decimal point in the number. This method can be used in the text material in the serial number correction, such as "1," change "⒈", the year in the "zero" correction, such as "two 00 " to "2000"; the correction of "brackets" in the year of the document, such as "(""[" to "["]" to "("" to "[")". " to "[".

Third, clever use of version information, save all the changes before and after the original face of the document

We are writing audit reports and other written materials, the need to go through the main auditor, the team leader and other revisions, Word, although for the "Revision" to provide some of the features, but can not retain each modified. But can not be retained after each revision of the record, but in order to ensure the authenticity of electronic documents before and after the revision, auditors sometimes need to save a file after each revision and also explain what time who revised, in fact, this is a very troublesome thing. In Word, "version" function, the above problem solved, with a Word file to save all the changes in information, to retain all the changes in the original appearance of the document. built a Word file, first select the "File" - "Version" - "Save Now", enter the document contributor, file time and other matters needing clarification, when the reviewer to modify the document after opening the first "file" - "Version" - "Save Now", and then enter the document to modify the reviewer, the time of modification, as well as other matters needing clarification, and then file processing, and finally save the document, so far! A complete and comprehensive reflection of an audit report or other documents, such as modifications, validation of all electronic documents are concentrated in an electronic document, you can open the view of all the modifications before and after the situation.

Fourth, the wonderful use of "Ctrl + Z", cancel the automatic project number

In the absence of changes to the default settings of Word, enter: "a basic situation" and then change lines. and then change the line, the system will automatically change its behavior into the form of automatic numbering of items, and in the next line added the word "two,". At this point, if you press the BackSpace key, you can delete the second line of the project number, and can not eliminate the first line of the project number form, that is to say, the first line of the "one," has become a project number, not optional, after we continue to enter text, Word's "Automatic Item Number" will directly affect the layout of the document. How to remove? with "Ctrl + Z" can play a role. We enter "a basic situation," knocked back after the hand press "Ctrl + Z", everything is OK, the first line or the original look, did not change at all. The reason is that the Word system has an "autocorrect" function, in accordance with some of the conventions will be typed automatically correct the content. For example, we enter "1, the practical application of computers" and knock on the carriage return, the system automatically do two actions, one is to change to the next line, the second is to automatically change the two lines into the form of automatic numbering. The role of "Ctrl + Z" is to undo the previous operation, to revert to a previous step. We pressed "Ctrl + Z", just canceled the second action, the system only does an action, not to do the automatic numbering, so in future actions, the system no longer use the automatic numbering function under the "AutoCorrect" (that is, "AutoCorrect"). "AutoCorrect" is a form of auto-numbering), you can prepare paragraph headings as you need them.

Fifth, the use of "Edit - Selective Paste" function, easy to edit and copy the text data

We sometimes copy the relevant software interface in the relevant selection, in the Word in the use of "Paste", often the original format will be copied over. Such as in Excel after copying a few columns of several lines of text or data, in Word "Paste", it will be copied over the table format, rather than plain text form; in the browsing web page when you select a good copy of the region, the use of "Paste" in Word, it will be copy down the web page form, so you can not edit the text. If you use "Edit" - "Selective Paste" - "No If you use "Edit" - "Selective Paste" - "Unformatted Text", then all the problems can be solved, and the copied text is in plain text format, so you can edit the copied text on your own.

Six, clever use of the "Replace" function to remove the Word document redundant blank lines

Sometimes you need to delete the Word document there are many blank lines (such as from the site to find a copy of the plain text form of the statute of limitations over the document), a line by line to remove the time-consuming and laborious. time-consuming and laborious, then we can use the "Replace" function to easily solve (in WPS to delete empty is very convenient), the main method:

Open "Edit - Replace

Open "Edit - Replace", position the cursor in the "Find Content" input box, click the "Advanced" button, select "Special Characters" in the. "paragraph mark (P)" twice, in the input box will display "^P^P", and then in the "Replace with" input box with the above method to insert a paragraph mark (P)" (a "^P") in the "Replace With" input box, and then press the "Replace All" button. So that excess blank lines will be deleted, if you find that there are still some can not be removed, can be repeated on it, if you are dealing with copying web articles will also appear after the paragraph mark some spaces, then you try to find in the "^P" plus a space, and then add "^P "^P", replace "^P", then download some text material from the Internet appeared to be too many blank lines to make the number of lines high problem is naturally solved.

At this point, if the above method does not go to the blank line, then you need to look carefully at the line break paragraph markers, is an automatic line break (page end of the line shows the symbol "?"), or manual line breaks (page end of the symbol is "?"). , or manual line breaks (page end of the line to show the symbol is "↓"), in front of the blank line to go to the automatic line breaks. Manual line breaks in the document ("Shift + Enter") the formation of blank lines, when replacing the need to choose "special characters" in the "manual line breaks (L)" twice, that is, with "^l^l" replaced by "^l", the blank line can be removed. In short, the replacement method to remove the blank line, to be flexible with the content of the search, or can not change ah.

Seventh, with the "form - the title line repeat" function, the realization of each page can print the line title, and to do so automatically full-page display

In Word, the text layout When it is difficult to achieve on each page to repeat the printing of a line title, if you use the form function, set up a bad, the last page is how many lines to play how many lines, there is no title, can not realize the full page printing. If you use Word in the "form - the title line repeat", you can achieve this function. Method: First copy the Excel table to Word with the "Paste" function, and then select the need to set up as part of the title line, click on the "Forms" - "Repeat the title line" is complete. Try, in the title line outside the space between the continuous input data or text, line feed, to the second page, is not automatically full page display? This feature in dealing with the project final audit form, you need to enter the Word form in a continuous need for each page of the text title display, while in the next page needs to be full page on the role of the show.

eight, the use of "Insert - Alignment - page number - inside" function, so that the manuscript can be printed in the correct location of the page number

In the print audit report or other documents need to print the front and back, we will first ⒈ ⒈ 3 ⒈ 3 careful about the page number is first compiled on the right side! When printing an audit report or other document that needs to be printed front to back, we will first give the page numbers on the right side, then we will first type the pages and then select the reverse side of the page of the Pekinese sneakers and arrange the pages on the left side and print them, so that the page numbers will naturally reflect each other, and if you get it wrong, then it will be a waste of paper. However, you use the "Insert - Alignment - Page - Inside" function, as long as the print interface to hit the first ⒈ careful to be careful with the date, and then the paper will be reversed and then hit the page sung sung sung sung peal, so that the treatment of the page number of the natural alignment of the treatment.

Solve the problem of indenting the first line of text by two characters

In your normal text input first determine the first indentation by two characters, you can do this in the "Paragraph - Indentation and spacing - Special formatting". --In "Paragraph - Indentation and Spacing - Special Formatting", you need to indent the first line by two characters. Measurement value" will sometimes show centimeters, so you can not accurately calculate the number of two characters. How to deal with? First select the region, and then select the font "Song", and then select "paragraph" - indentation and spacing - special formatting - first line indentation. Special formatting - the first line of indentation ", and then select the" metric "will appear to indent two characters, click, you will not have to think about how many centimeters should be indented.

Ten, the use of image processing tools, clever handling of digital camera forensics material

We now commonly use digital cameras for the original material forensics, the forensics of the hidden better, in the audit found that the problem is not finalized, often not for the audited unit to notice (in the past, when the problem was found to be the original folding information). Copies are easy to be found), but its follow-up picture processing is not very convenient, with Acdsee or Photoshp, is the need to spend some time to learn. In fact, Office2000 has a very practical picture processing software Microsoft Photo Editor, combined with Word, you will be able to easily deal with digital picture information. Methods: The first step in the installation of the picture software, Office2000 security installations, that is, in the installation of the program into the - "Add or Remove Features" - in the "Microsoft Office" drop-down menu, select "run all programs from this machine" - "Start Update ", after which you have installed Microsoft Photo Editor on the machine; the second step to open all the pictures, and then one by one "crop" -" Copy" - open the Word document - "Paste", the third step in Word from "Tools "open" in the picture "format, the size of each picture, contrast, black and white and other adjustments, try to integrate all the attachments of a voucher on one page or several pages, and then need to be used as audit evidence of the picture of a one-time print out, which on the one hand saves paper, on the other hand, but also the formation of the The first step is to make sure that you have a good copy of your audit evidence.

XI, Word documents equipped with Excel files to facilitate the audit file information to find and bring together

We use Word to edit the document, the need for Excel files to compile some of the form of information, if the preparation of the audit report or other reports needed to audit the adjustments to the questionnaire and other Excel tables file integrated into a Word, so as to facilitate the file form information to find, modify, organize, do not have to print a good Word and then go to Excel to find the print file corresponding to the Excel file. Method: The cursor is moved to the Word document opened at the end, open the "Insert" - "Objects" - - "Created by the file", in the "file name" right "Browse" to select the file you need to insert, and then in the "show as an icon" on the check box on the line. At this point in the document appeared in an icon, double-click to open the Excel file, note that this file has become an attachment to the Word document, save the Word document that saved the Excel file. Similarly in Excel can be loaded on some Word files. Consider printing Word documents will be printed out Excel file icon, this time you can first delete the icon, Word document printing, and then use the "Ctrl + Z", revoke the action just now, you can restore the Excel file icon.

Word Forms 10 simple, efficient tips

1, fill the serial number

If the form has a lot of information usually need to be sorted. At this point, we can pass the Word bullet points and numbering in the cell to quickly add the number.

Methods:

1. Select the need to fill the serial number of cells, click Start - Paragraph - No. button on the right side of the drop-down button, in the pop-up menu, select "Define new number format" command.

2. Open the "Define new number format" dialog box, in the "Number Format" text box to delete the original number after the dot, in the "number style" drop-down list box Select the desired style, click "OK" button. At this point, you will find that the selected form will be in accordance with the order from top to bottom (or from left to right) began to automatically fill the serial number.

2, the form of text display

Sometimes, we will find the form of text only half of the display, very uncomfortable. In fact, this is a good solution, select the form, click Form Properties, select the line, the specified height set to "minimum" can be.

3, repeat the title line

Sometimes, the form of our documents will be displayed across the page to see the cross-page form data without the title line, it is very inconvenient, how can we make the cross-page form to show the title line? It is very simple, the cursor will be placed in the title line, and then click on the form of tools under the layout directly select the duplicate title line can be easily done.

Note: Some of our partners operate according to the above steps, but the title still does not appear, that is, your form properties out of the question.

Select the form, right-click and select Form Properties, click on the form, if you see the text around the surround is selected, you will find the problem, select None can be solved.

Warm Tips: Word Forms duplicate the title line is mainly for the same form across multiple pages to have a role in Oh. If you inserted paging, this feature can not be achieved.

4, quickly align the form of text

Usually, after the completion of the form, its default layout for the left side of the alignment, most people will use the line alignment, or in the selection of the entire form, click on the beginning of the paragraph group in the "center" button to align, in fact, this is faster.

Methods:

Simply select the entire form, and then click Form Tools - Layout - Alignment - Horizontal Center button can be, so that the text in the form is automatically centered.

5, the form of calculation

Sometimes, the form of our documents need to make simple calculations. Many people think that only Excel can be calculated, in fact, Word forms can also be.

First of all, place the mouse on the first cell to be calculated;

Then, click on the form of tools under the Layout - Data - Formulas, enter the formula;

Secondly, copy the results to the other cell

Finally, press F9 to get the calculation results.

In addition to the product, Word forms can also be summed (SUM), the maximum value (MAX), the minimum value (MIN), the average (AVERAGE) and other commonly used functions.

6, view the table line, the number of columns

Excel through the line number and the list can quickly know how many lines, how many columns. But the Word form is not, you want to know how many rows and columns of the form in the end, use the following methods, Word can also quickly view the table rows and columns.

Methods:

Select the form, click the right mouse button, in the pop-up shortcut menu, select Form Properties command, open the Form Properties dialog box, select the rows or columns tab, you can view the form rows, columns, as shown below.

7, the form of the line

Sometimes, our form of the wrong order, want to change the line, many people will insert the line and then copy the content to fill in, in fact, with shortcuts you can change the line at will.

Select the line, press Shift+alt+up/down arrows, you can make the line move up and down in the table, move to the end of the table can also be out of the table.

8, the production of slash header

Sometimes, we need to add a slash in the table header, how to do it? It is very simple! Select the cell, and then in the "Form Tools" in the "Design", in the "Design" under the "Form Style "Border" in the "Design" under the "Form Style", select the "diagonal bottom line" on it.

9, border line adjustment

Select the border line, and so the cursor becomes a two-way arrow can directly adjust the border line, if it is fine-tuning can be long pressed the Alt key.

If you only want to adjust the local, you need to select the cell area, and then the same waiting for the cursor to become a two-way arrow and then adjust.

10, Word Forms to Excel

If you want to Word Forms to Excel, some people may copy the form directly to Excel, but you will find that the form of row height and column width will change, all the content will be crowded in a pile, resulting in the form of confusion. The following method can effectively make word tables into excel tables, the format will not change.

Methods:

Click File - Save As command, select the save location, and then the "Save as type" set to "Web", and then save the document. And then use Excel to open the form web page file, at this time, the format of this table with the same Word.

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