Discussion on enterprise procurement management

Discussion on enterprise procurement management

In recent years, with the establishment of China's socialist market economic system, the number of various economic contracts and material purchases has increased rapidly, and the total financial volume is huge. Here are some related materials I shared for your reference.

First, the problems existing in traditional procurement

Imperfect material procurement and management; At present, material management, procurement management and supplier management are all completed by one functional department, lacking the necessary supervision and control mechanism; Because most procurement operations and negotiations with suppliers are completed by telephone or online, procurement information and supplier information are monopolized by various business personnel, and information is not enjoyed by * * *. The completion of the task depends on people, and the post change of personnel has a great influence on the business. Judging from the purchasing situation of some enterprises, the existing problems can not be ignored, mainly as follows:

The system is imperfect, irregular and imperfect. System construction is a long-term process. Before the implementation of enterprise procurement, it is necessary to formulate corresponding systems and methods, but it is still far from the scientific and standardized system.

There is arbitrariness in the operation process, which can not be carried out in strict accordance with the bidding and procurement procedures, resulting in undisclosed, unfair and unjust behavior, which will inevitably lead to black-box operation, easy to engage in graft, and even turn "decentralization corruption" into "failure to collect corruption"

The responsibilities of the competent procurement department and the procurement executing agency are unclear, and the relationship is not completely straightened out, which is prone to inefficiency.

The comprehensive quality of purchasing personnel needs to be improved. The comprehensive quality of purchasing personnel includes quality, knowledge, ability and health. With the increasingly fierce development of market economy, it is more necessary for procurement personnel to improve their ideological and moral quality, strengthen their professional ability, master the professional knowledge of purchased products, and especially strengthen the post vocational education of procurement work. However, at present, many enterprises only pay attention to efficiency, ignoring the prevention of post vocational education on procurement, and most of them use economic means to reward and punish procurement personnel, so that the requirements for procurement personnel are gradually reduced.

Second, the need to strengthen procurement management

With the increasingly fierce competition, the requirements for reducing product costs are getting higher and higher. There are two basic ways to reduce costs, one is to reduce consumption in the production process, and the other is to reduce the purchase price in the procurement process. The traditional cost management mainly solves the problem of reducing production consumption, and the cost tapping potential in the production process is very limited; Because the market is changing at any time in the procurement process, the imagination of reducing costs in the procurement process is infinite.

Requirements for strengthening the standardization of enterprise material procurement management. With the development of market economy, it is more difficult to purchase, so enterprises must compare and choose the quality, price, delivery mode and reputation of purchased materials, which requires enterprises to strengthen procurement management; In addition, if there is no strict procurement management system to regulate and supervise the promotion of products by various promotion methods, such as kickbacks, rebates, commissions, etc., it will lead to abuse of power for personal gain, corruption and serious losses to enterprises.

Third, enterprise procurement management countermeasures

(a) with sound rules and regulations, standardize the management of material procurement.

Clarify the functional scope of the material purchasing organization. Clarify the responsibilities of enterprise procurement business, and divide the functions such as material procurement implementation, quality inspection, dynamic fund management, procurement supervision and control, and comprehensive assessment. , and clarify the departments in charge of these functions and their responsibilities. Ensure that the organization, functions and management are in place. Realize the separation of purchasing right, acceptance right and warehousing right.

Follow the four principles of material procurement, namely, quality first, best price, best service and best reputation.

Establish and improve strict rules and regulations. Formulate price management measures, bidding management measures, centralized procurement management measures and corresponding supporting implementation rules.

According to the characteristics of the required materials, determine the procurement method. Bidding, competitive negotiation, single-source procurement and consultation and inquiry procurement are implemented.

Strict access system and regular evaluation system should be established for the entry of new suppliers. According to ISO 9000 standard, the qualification examination shall be conducted according to the requirements of safety certification, compulsory certification and production license, and files shall be established for the suppliers who have established contact, and the quality, price and reputation of the materials supplied by them shall be analyzed in time according to their performance of the contract, so as to evaluate the qualified suppliers.

Supervision and inspection of material procurement. Finance, auditing and other departments should participate in the whole process of material procurement, and check, supervise and guide the implementation, quality and price of material plan through auditing account books and periodic inventory.

(B) a scientific and reasonable choice of materials procurement methods

Establish computer purchase acceptance ledger, establish local area network and realize resource sharing. Materials purchasing, supply, auditing and other departments should classify the materials needed by the enterprise according to the varieties, input the price and quality standards, acceptance, material acquisition and supplier information into the computer, and establish a local area network. In this way, we can know the demand, quality and price of materials at any time, save manpower and material resources and prevent irregular manual operation.

Large-scale projects and large-value purchases should adopt the public bidding procurement system. Due to the strong timeliness, large amount of materials and high quality requirements of large-scale engineering projects, it is necessary to formulate a centralized procurement plan according to the material plan of the procurement department and formulate strict bidding implementation measures according to the bidding procedures. Selecting competitive suppliers with equal strength through public bidding is more in line with the actual procurement of enterprises, which can not only ensure high quality and low price, but also meet the requirements of project timeliness.

Competitive negotiation should be adopted for urgent procurement with special technical requirements or unforeseen requirements. The procuring entity may, according to the actual situation. Negotiate the brand, quantity, performance, price and after-sales service of the goods to be purchased for many times, and finally buy the goods that meet the expected requirements or even exceed the user's expectations. However, it will create huge benefits for enterprises to ensure that the negotiation procedures conform to openness, fairness, justice, competition, confidentiality and procurement implementation departments perform their duties in accordance with the system. The vast majority of engineering projects can be contracted through bidding, and the proportion of materials used for daily production and operation of enterprises can reach nearly half; For large-sum materials that are not suitable for bidding, enterprises can organize corresponding negotiation teams to negotiate with suppliers. In this way, we can basically avoid the phenomenon of black-box operation in the process of material procurement and reduce the cost of enterprises.

(C) the establishment of enterprise supply chain management system

In today's era of economic globalization and informatization, the key factors affecting the competitiveness of enterprises are time, quality, cost and service. To comprehensively improve and improve these key factors, especially the market reaction speed, enterprises must rely on external resources and strategic cooperation, establish interdependent supply chain relationships with upstream suppliers, downstream distributors and users, and enhance the capabilities of enterprises in the supply chain through effective cooperation, so as to achieve a win-win goal.

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