Appraisal system for college student clubs

I I have organized choral societies during my university years and within the student union, so I think I am qualified to answer this question.

First of all, you need to write a regular report on the situation of the club, and secondly, the preparation of each activity before the preparation of the plan to apply for a letter of funding preparation is essential, and then at the end of the activity, about the process of this activity, the summary should also be submitted. Every semester to hand in the club summary, preferably accompanied by pictures audio-visual information