How to strengthen the company's internal document management, to prevent the leakage of corporate document information

After the enterprise informationization office, the vast majority of data is in the form of electronic documents exist, to protect the enterprise's data and information security to a large extent is to protect the enterprise's important documents of data security.

Electronic documents are the foundation of the enterprise office, but also a variety of information security protection means of focus. Documents in the internal circulation of the life cycle, including the creation, access, modify, delete, rename, move, copy, restore eight links, and documents have, easy to transmit, easy to copy and other characteristics, belonging to the most important carrier of data and information leakage. Haiyu security document operation control is to effectively manage the full life cycle of the document, the document in the enterprise to create, disseminate, modify and delete every link in the record, so as to achieve the document security of the fine control.

For the control of enterprise document security leakage prevention, there are generally two typical application scenarios.

1. When the enterprise has some important documents, do not allow any user to modify or delete them, so to control the rights of some employees, so that they only have access to read the document rights, can not modify and delete documents.

2. Enterprises in the process of information technology office, there are few parts of the document may be due to misuse and delete important documents. Document operation control can limit the user's permission to use the document, and at the same time in the document is copied and deleted before the automatic backup to prevent users from accidentally deleted.

Provide a full range of document data encryption, document information data leakage prevention system services, document data leakage prevention workflow is as follows:

First of all, we need to do from the document data information aggregation port side of the information leakage prevention line of defense.

1. Data encryption for enterprise data information transmission.

2. Unauthorized document information, sent out all garbled to prevent peer copying

3. Set up to prohibit copying of information and all operating records to save logs

4. Server real-time generation of a number of backup document files to facilitate the misuse of the document at any time can be retrieved

5. Outgoing documents can be limited to the number of times you open the document file and the use of time, the expired content of the garbled document, can also be used to prevent the leak of information. The content of the document is garbled document, can also be set to automatically destroy the document

6. Shedding authorization for the network, the document file becomes garbled, to prevent the confidentiality of the document leakage