What information do enterprises need to refer to when making purchase orders in order to make decisions? For example.

Formal purchase orders can ensure the smooth implementation of the whole process from ordering, budgeting, payment to delivery. Only by defining the elements in the purchase order can the legitimate rights and interests of the purchaser be effectively protected. The following are the important elements of a purchase order:

● Name of the manufacturer of goods or services-ensure that both parties know exactly the personnel involved in each purchase and determine the responsible party;

● Purchase order number-it is convenient for people to grasp the purchase situation, including invoice, payment, delivery date, etc. , and minimize the risk of wrong payment;

● Purchase order date-formally record the date of placing the order and delivery, and make timely preparations for goods acceptance;

● Delivery and invoice address-ensure that all letters and goods are delivered to the correct place without delay in delivery or payment;

● Description and quantity of goods or services-technical parameters should be included to ensure that there is no repeated purchase or wrong purchase;

● Purchase price-record taxes and total price, track the pricing history of suppliers, and see if it is necessary to renegotiate new contracts or shop around, leaving no room for price increase;

● Payment information-let the buyer know the specific payee, payment account number, date, etc. In order to avoid any delay and mistakes in the process.

Enterprises can simplify the procurement process through 8Manage SRM procurement management software, and complete the generation, approval, pricing, delivery, invoicing and payment of purchase orders through comprehensive purchase order execution management.

8 Management SRM provides you with the following purchase order functions:

Type and rule settings? -Allows you to classify your purchases according to your company's purchasing classification, and set corresponding rules to ensure the correct implementation of company policies.

Manual or automatic creation? -Allows you to create a purchase order manually or automatically generate a purchase order according to your purchase plan.

Payment arrangement? -Allows you to set payment arrangements in the purchase order to automatically track subsequent invoices and payments.

Review and approval? -Depending on your organizational structure and purchase type, 8Manage will automatically bind the preset review and approval process to your purchase order.

Electronic signature and electronic seal? -Allows you to provide an electronic signature and/or electronic seal for the purchase order.

Electronic push to suppliers? -Allows you to send purchase orders to suppliers electronically.

Confirm with suppliers online? -Notify the supplier of the new purchase order and allow him to confirm the purchase order before notifying you.

Delivery planning and confirmation? -Allows you and your suppliers to make delivery plans, make changes and confirm (final) plans.

Acceptance and return? -Allows you to check and accept products and services and/or returns.

Reconciliation? —— Help you match the invoice provided by the supplier with the payment arrangement and acceptance status of the purchase order.

Invoice approval and payment application? -Allows you to submit invoices and payment applications for approval.

Evaluate supplier performance? -Allows you to evaluate suppliers' performance according to their ability to complete orders.