Refinement + information technology = modernization of warehousing and logistics management

Introduction: more than 170 people in the chemical and light industry enterprises in 2002 annual sales but up to 1.85 billion yuan. the first half of 2003, in the domestic? SARS? Rampant under the harsh environment, it is again 1.7 billion yuan in sales, creating a domestic liquid chemical distribution industry? Miracle? So which company would it be?

This? Miracle?

The creator of this miracle is Nantong Chemical and Light Industry - Co.

100% compliance for 40 years

When it comes to Nantong Chemical and Light Industry, there is a record that no one in China has been able to break so far.

Import and export business, for example, from 1987 to sign the first import contract, to December 30, 2002, Nantong Chemical Light *** implementation of import contracts 1431, amounting to 712 million U.S. dollars, *** the import of 94 varieties, 1.78 million tons of chemical raw materials. From the booking, licensing, receiving ships, customs clearance, remittance and other aspects of the performance rate reached 100%.

In 2002, Nantong Chemical Light returned 67 bank loans, amounting to 361 million yuan; 282 contracts were executed, and 173 million US dollars were paid in foreign exchange; 247 tariffs (including value-added tax) were paid, amounting to 279 million yuan, and so on, and the fulfillment rate of all the payment operations was 100%. At the same time, the company signed 1,350 points of supply contracts, *** counting 217,000,000 yuan of funds back to the rate of all also reached 100%. Truly realized the capital operation security rate of 100%.

170 people, a year sales of 1.85 billion yuan, and all the current contracts, bank loans, taxes payable and receivable, payable and so on, without exception, according to the completion of the appointment. How did Nantong Chemical Light actually do it? In order to explore the secret, the author of the Nantong chemical light to do an in-depth research, from which we found the answer: fine management + information technology means = high-quality modern enterprise management.

The largest domestic? The company's main goal is to provide the best possible service to its customers. chemical logistics enterprise

Nantong Chemical Light is a large-scale chemical enterprise integrating trade, warehousing and logistics. The company was founded on July 1, 1963, and was restructured into a joint-stock company on July 25, 1997, and further deepened on January 1, 2003, into a joint-stock company in which the management is controlling the company and the operators are holding the majority of the shares, and all the shares are held by the internal natural person shareholders.

Nantong Chemical Light's business to operate organic chemicals, inorganic chemicals, plastics, rubber, liquid petroleum gas and other raw materials for more than 200 kinds of laboratories as the main business, and other; and has the chemical industry, light industry, hardware and minerals, mechanical and electrical products, livestock products and other materials import and export rights. The company's annual sales scale, annual import and export volume, all ranked first in the industry; and has entered China's 500 largest import and export enterprises, China's 500 largest material circulation enterprises and Nantong City, the first circulation enterprises.

Nantong Chemical & Light Company has advanced storage facilities, with 25,000-ton petrochemical and liquefied petroleum gas wharf in Nantong Yangtze River deep-water port area, and 45 special chemical tanks with more than 80,000 cubic meters of large-scale tanks, with an annual capacity of 1,000,000 tons of all kinds of qualified products. The company also has three chemical warehouses in Nantong city, covering an area of 57,000 square meters and a warehouse area of 20,000 square meters. The No.3 Bridge Chemical Depot is the largest and most complete chemical dangerous goods depot in Nantong.

Nantong Chemical Light is also awarded by Nantong Municipal Government as ? Nantong Liquid Chemical Distribution Center? It has a tanker, tanker, ocean liner and other means of transportation, fast, punctual, high-volume, high-efficiency distribution of chemical raw materials to a wide range of customers the ability to distribute a variety of chemicals up to 400,000 tons or more per year (2002 statistics); is currently the largest liquid chemical materials distribution enterprises.

Three? Stream? Separate management

Speaking of the management of Nantong Chemical Light, we can't help mentioning Mr. Luo Delong, the chairman and general manager of the company, and his three?

Mr. Luo Delong, as a representative of the 11th and 12th People's Congresses of Nantong City, has been awarded the honorable title of National Model Worker by the State Council for nine consecutive years. At present, he is also the vice president of China Chemical and Light Industry Materials Circulation Association, the executive director of Jiangsu Materials and Purchasing Federation, and the executive director of Nantong Entrepreneurs Association.

Mr. Luo Delong is an entrepreneur who is diligent in learning, daring to innovate and pioneering. Under his leadership, Nantong Chemical Light has set a number of firsts in the same industry in China. He was the first to set up a Sino-foreign joint venture petrochemical port storage enterprise; the first to build a large-scale chemical dock along the Yangtze River, filling the blank of chemical dock along the Yangtze River and Jiangsu Province; the first to build a special terminal for liquefied petroleum gas (LPG) and the storage and irrigation area, filling the blank of the special terminal for LPG in the East China region.

Since the company's shareholding reform in 1997, Luo Delong has led the cadres and workers to deepen the reform of the property rights system on the basis of boldly exploring new ways of reform, and has formed a unique enterprise management culture of eight reforms within the enterprise (i.e., reforming the institutional setup, preparation method, cadre system, employment system, distribution system, job target management, business mode, and evaluation method).

With the continuous expansion of the scale of business operations, Luo Delong led the company to continuously increase the strength of system management and innovative management, set up a logistics management center. And put forward the three? flow? Separation of the new management model, that is: capital flow, logistics, business flow run on separate tracks. And the adoption of three? flow? Separation of the model, mainly for the enterprise business activities in all aspects of effective control of the business activities of various departments to form a strong supervision, monitoring mechanism, so as to achieve the refinement of enterprise management.

According to the company's deputy general manager Cheng Qi, Nantong Chemical Light operates as many as 200 kinds of products, most of which are imported raw materials. Due to the characteristics of chemical products, it is decided that there are many varieties of products and rapid changes. Not only each purchase of products may be a new species, and price changes are also very frequent. Once the control is not good, it is easy to appear business loopholes. In addition, in the Nantong chemical light operating products, a considerable part of the liquid raw materials, these products in the transportation, storage process, there is a certain amount of consumption, library consumption, if not managed effectively, the cost of business operations is also difficult to get effective control. Therefore, it is necessary to work on the refinement of management.

To this end, Nantong Chemical Light has adopted a three? The first one is a new one, and the second one is a new one, and the third one is a new one. Separation of the management model. First of all, the sales department was subdivided. According to different products are divided into a dozen sales branches. Each branch is responsible for different products, specializing in special responsibility. At the same time the capital flow and logistics unified to the Finance Department and Logistics Management Center. By the Ministry of Finance is specifically responsible for the flow of funds, logistics management center is responsible for the logistics of the product, the sales branch is only responsible for the flow of business. Through the way of financial, material and sales diversion, the business of each department is more specialized, and a `beneficial monitoring mechanism of financial supervision of logistics and logistics supervision of sales has been formed. At the same time, it also eliminates all kinds of improper behavior in the business process.

Informatization starts from finance

Fine management has laid the foundation of development for the development of Nantong Chemical Light. With the continuous expansion of the enterprise scale, three? The first is to make sure that you have a good understanding of what you are doing and how you are doing it. The separation of the management model gradually showed the superiority of the refined management. 1997, Nantong Chemical Light's sales exceeded 500 million yuan. However, with the growth of business, the traditional manual mode of operation gradually exposed the shortcomings of inefficiency. The work of each department was getting busier and busier, and the process of business processing was getting longer and longer. Especially in the Finance Department, nearly 1,000 documents are produced and business processed every day, which makes the work pressure of financial staff increase significantly. At the same time, the timeliness and accuracy of various data and reports are greatly reduced. Not only that, all kinds of data query, statistics is also more and more difficult. Sometimes, to find a data also need to use half a day's time.

Nantong Chemical Light's leaders realized that the company wants to adapt to the needs of rapid growth, only refined management is far from enough, but also must establish a set of fast, accurate and efficient management information system. To this end, the company decided to start from the Ministry of Finance, the enterprise information technology transformation.

In 2001, the company introduced UFIDA's financial system. In the financial management of Nantong Chemical Light, one of the most important is the management of current account. As the company adopted the internal banking system, the external unified account, the internal departments of independent accounting, so a variety of current accounts to be far more than the general business. This invariably greatly increases the workload of the financial sector. In the past in the manual state, it is difficult to timely and accurate completion of data statistics. It is also very troublesome to query.

UFIDA financial system after the operation of the current account all realize the microcomputer management. The processing capacity of the business is greatly improved. Not only that, due to the use of microcomputer management, all kinds of financial transactions can be reflected through the computer in a timely manner, thus, providing the basis for the Finance Department to find out the risk funds in a timely manner.

The application of UFIDA financial system not only solves the key business of Nantong Chemical Light's finance department, but also makes the management more standardized and efficient. In addition, the system also increased some early warning, monitoring functions, many of the problems that can only be found after the fact, now in the business before the occurrence of the effective control, to achieve the management of the enterprise before the control, monitoring and analysis after the fact.

ERP: Promoting Business Informatization

The success of the financial system greatly enhanced Nantong Chemical Light's confidence in taking the road of informatization to improve the standardization and efficiency of enterprise management. 2002, Nantong Chemical Light pushed the informatization to the business system. In fact, before this, Nantong Chemical Light has also tried to ERP in the business system, but due to the immature technical conditions at that time, not fully realized.

Now with the support of the financial system, with the experience of financial information construction, Nantong Chemical Light once again put the business system informationization on the agenda. In Nantong Chemical Light, the core of business management is order management and price management. Order management is the most important and problematic aspect of order management.

According to the Nantong chemical light machine information management center Wu Jianxin, director of the introduction, in the past, due to the transfer of orders are used in a manual way to manage, a transfer order issued, whether the goods led away, when led away, it is difficult to know in time. As the price of chemical products fluctuate more frequently, customers often find after the order price reduction, and then asked to return the goods; if the price increases, the phenomenon of the goods away. This has caused a considerable impact on business operations. In addition, once the transfer order is issued, the customer when to take the goods can be, and the Finance Department to verify whether a goods have been taken, manually review the historical data requires a considerable amount of time. This is also easy to create a transfer order multiple loopholes.

In addition, price management is also an important part of business management. Due to the chemical distribution industry business characteristics said that the price of chemical products change very frequently, sometimes the price of the day is not the same. How to provide timely and accurate real-time prices is a problem that Nantong Chemical Light needs to solve. To this end, Nantong Chemical Light and Anhui a software provider **** with the development of a set of business systems for Nantong Chemical Light. When the system ran for a period of time, it was found that due to the complexity of Nantong Chemical Light's business structure, it was difficult for the system to completely cover all the businesses. In addition, the stability of the system itself is also problematic.

What to do?

User ERP-U8 is now available

At this time, UFIDA, the largest software provider in China, introduced the UFIDA ERP-U8 system to Nantong Chemical Lighting. After analyzing the system, Nantong Chemical Light believes that the UFIDA ERP-U8 system can basically meet the needs of enterprise business management. For this reason, the company decided to adopt UFIDA's ERP system to replace the original system, and signed a cooperation agreement with UFIDA's distributor, Nantong Youcheng Software Co.

However, when the project entered the research and implementation phase, the project team members realized that the business structure of Nantong Chemical Light was much more complex than expected. Because a significant portion of the products operated by Nantong Chemical Light are liquid raw materials, in addition to the normal business procedures, it is also necessary to report the loss and profit of the product's warehouse consumption and transit consumption. In addition, Nantong Chemical Light's business is both wholesale and retail, and sometimes an order is so big that the goods ordered at one time need to be shipped several times, which makes the management of transfer orders become especially important. For example: sometimes a batch of goods need to be divided into several batches; sometimes several batches of goods at a time. Therefore, logistics documents are sometimes ? A pair of more? Sometimes? Many to one?

In addition, because the sale of Nantong chemical light is? Payment before goods? Confirmation of whether the customer's funds to the account is also an important part. Previously, in the manual state had appeared in the customer to a batch of money, but ordered two batches of goods phenomenon. Due to the lack of monitoring means at that time, it was often discovered only after the fact. In addition, there are product batch management, warehouse damage management in the process of moving the warehouse, and so on, and so on, there are many other detailed problems. If you can't solve this problem effectively, business informatization can be really realized.

To this end, the project team after repeated studies, decided to adopt a flexible approach. The project team in the original system on the basis of recomposition, make full use of UFIDA software's powerful business process customization function of the business process settings. At the same time, after a full understanding of the enterprise business process management control requirements, combined with UFIDA software half of the control points, appropriate secondary development, such as: price unlocking (below the minimum selling price sales approval process), inventory the latest existing quantity and the latest cost query, delivery order closure, offsetting the physical inventory, etc.).

After more than a month of implementation and more than two months of parallelism, the system finally realized independent operation. During this period, the project team is on the needs of Nantong chemical light, and a number of development, and gradually make the system tends to improve.

Informatization is a long-term project

Now the system has been running for nearly two months, when we asked about the effect of the system, the director of the information center, Wu, that the information technology for the enterprise's fine management provides a highly efficient, fast, accurate operating tools, so that the enterprise's management in the original basis on a new level. A new level.

At present, Nantong Chemical Light internal has basically realized the docking of the financial system and business system, the efficiency of the business operation is obviously improved, and the standardization of business operation is also greatly enhanced. Take the transfer order management, the company's transfer orders have all realized the microcomputer management. Each transfer order has a unique voucher number, as long as the input computer, the business is determined, thus avoiding the price fluctuations on the impact of business. At the same time, the management of the transfer order and query only through the computer can be realized.

And, today, whether it is financial data, or business information query and statistics of the timeliness and accuracy are greatly improved. In the past, it is almost impossible to check the sales situation of the day, even if you can check, the accuracy of the data is also a big problem. Now, by using a computer, you can quickly find the information you need. And the accuracy of the information has been greatly improved.

In addition, ERP system management after the operation of the business process more transparent, the company's management of the business from the after the reflection into a pre-control. In the past, there are many business process problems can only be found at the time. Now every step of the business approval must be operated through the computer, once the problem occurs, immediately found, immediately solve.

In addition, the docking of the financial system with the business system for the financial sector to account for the cost of the business sector, the benefits provide a great convenience. At present, the company's cost accounting has been refined to each part of the next step to focus on the refinement of each product variety, each batch, and even each person, so as to provide a strong data security for the decision-making support of business leaders.