Personal document transfer and sealing process

Personal document transfer and sealing process

The archives room sends files that need to be kept permanently or regularly to the archives or relevant units, or sends files that do not belong to the storage scope of the library between archives. I have compiled the details of the personal file transfer and sealing process for you, hoping to help you!

First, the transfer and sealing process of personal files

(1) First of all, we have left school to work. We can store these files in the talent market where the school is located.

(2) If we have entered a company, then you can store the files in the talent market where you work. One advantage of this storage method is that the length of service can be calculated from the storage date of the talent market, which is helpful for future promotion and salary increase. Even our future pension evaluation.

(3) If you find a work unit such as a state-owned enterprise or a central enterprise after graduation, you can directly hand over the archives to the unit for safekeeping (in general, such units are kept as archives authority and handed over to the unit to facilitate the management of company employees).

(4) If you find a company after graduation and resign, that is to say, your work unit has changed. You can transfer your job from the talent market to the talent market of your work unit or new work unit. Pay attention to the' custody fee' paid after 5 years of custody of the talent market. Otherwise, the talent market will automatically release the obligation to save files, and files will be sealed, and subsequent unsealing will be more troublesome.

(5) We can also take the files back to the street office of our original residence. No matter whether you work or not, you can also take the files back to the personnel bureau or talent market where your account is located. Or street offices. Put these files in the talent market in your hometown, and you won't have trouble finding a job in other places.

Second, how do files enter the talent market?

1. Contact the talent agency first to confirm the file receiving relationship.

2. After confirming the file receiving relationship, please ask the talent exchange center to issue a paper file transfer letter and transfer your personal files to the graduate school with the file transfer letter;

3. According to the requirements in the file transfer letter, hand over the personal files in a confidential manner to the address specified in the file transfer letter, that is, the talent exchange center where the personal files will be stored;

4. After the personal files arrive at the talent exchange center, I need to bring my ID card to the talent exchange center for safekeeping and sign a file custody agreement;

5. After the personnel files are successfully deposited in the talent exchange center, I shall properly keep the file keeping agreement and filing certificate.

Personal file extraction application

First, prepare materials.

(1) unit extraction

There should be a letter of introduction issued by the unit and the identity certificate of the staff to handle it.

(2) My excerpts

1. Filing (adjustment) letter issued by the unit.

2. The original and photocopy of the archivist's ID card.

(3) Entrusting others to extract

1. Filing (adjustment) letter issued by the client unit.

2. Power of attorney of the client

3. The original or photocopy of the client's ID card and the original and photocopy of the agent's ID card.

Second, fill in the information.

Register personal information and file destination information in the file bag as required.

Third, file transfer.

The staff will check the sealing of the files, seal the unsealed or damaged files, stamp them, and then hand them over to the people who come to handle them.

Fourth, matters needing attention

1. Please check your personal file again on the spot after it is handed over. If you find that it has not been unsealed or damaged, please report it to the staff immediately. After the archives are released, the archives will not be responsible.

2. Do not open or change the sealed document without permission, otherwise all consequences will be at your own risk.

3. Please hand over the selected files to the units that need to be kept in time.

Verb (abbreviation for verb) Other matters

1. If fresh graduates need to extract files, please call 2-3 days in advance.

2. If the previous graduates need to extract files, please go to the place where the household registration is located and be responsible for file management. Please call us again if you can't find them.

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