What's the difference between traditional bidding and electronic bidding?

Traditional bidding involves many roles such as tenderee, bidder, supervisor and agent, among which the rules and regulations are complicated, the operation process is complicated, the procurement cycle is long and the overall operation cost is high. However, the emergence of electronic bidding simplifies many procedures and greatly improves the procurement efficiency. The following article will specifically introduce the difference between traditional bidding and electronic bidding.

First, the tender announcement and procurement documents for the record link

Taking Kunming as an example, the specific differences are as follows:

Traditional procurement mode: the agency is responsible for preparing the tender announcement and procurement documents, and reporting them to the municipal finance department for review, and the municipal finance department will report them to the municipal recruitment supervision office for the record. When the agency prepares the tender documents, it mainly relies on historical documents or templates, and the standards are not uniform.

Electronic bidding mode: Relevant departments in Kunming adjusted and improved the bidding documents of construction standards, and issued the template of local standard bidding documents.

1. Bidding documents, qualification documents, technical bidding documents, commercial bidding documents, etc. They are all in the form of electronic bidding documents. The bidder shall submit the original and photocopy of the materials, scan them into electronic files, store them in JPG format and paste them into the system.

Second, if signatures and seals are required in the tender documents and bidding documents, all electronic signatures and seals of the corresponding digital certificates should be adopted.

Third, in the case that the bid documents are not accepted, clauses such as "the format of the electronic bid documents provided by the bidder does not meet the requirements, and it cannot be read and imported after bid opening" are added.

In addition, the electronic system will automatically generate the first draft of the tender documents, and automatically synthesize the tender documents, convert them into PDF format, affix the electronic seal, and only review the exchangeable data when the regulatory authorities review them.

Second, the tender announcement link

Traditional procurement mode: a special person will publish the tender announcement in the media related to government procurement.

Electronic bidding mode: automatically released by the system. The tenderee or the procurement agency entrusted by it shall specify the website address and access method of the electronic tendering and bidding trading platform in the prequalification announcement, tender announcement or bid invitation letter for the reference of potential bidders. At the same time, for projects that must be subject to public bidding according to law, relevant announcements should be issued simultaneously on the electronic bidding trading platform and designated media.

Third, the tender documents release link

Traditional procurement mode: special person sells tender documents, and the printing cost of tender documents is high.

E-bidding mode: the agency loads the pre-qualification documents and bidding documents to the e-bidding trading platform in time for potential bidders to download or consult. Bidders buy online by themselves, and download automatically after online payment is successful.

Four, clarification and modification of prequalification or bidding documents

Traditional procurement mode: it is necessary to organize a pre-bid question-and-answer meeting and notify suppliers one by one.

Electronic bidding method: announce the clarified or modified contents through the electronic bidding trading platform, and notify all potential bidders who downloaded the prequalification documents or bidding documents in an effective way (such as SMS).

Verb (abbreviation for verb) bid link

Traditional procurement mode: multiple paper bidding (response) documents need to be printed and bound, signed by hand, sealed and delivered on site.

Electronic bidding method: making electronic tender, electronic signature and online delivery.

Sixth, the bid opening link

Traditional procurement mode: On-site bid opening will submit a large number of paper documents to the agency, and the cost for suppliers to attend the bid opening meeting is high.

Electronic bidding mode: online bid opening can effectively save travel expenses. At the same time, the supplier encrypts and decrypts the bidding documents by itself, and the tenderer can specify the remedy scheme for the failure of decryption of the bidding documents in the bidding documents.

Seven, bid evaluation link

Traditional procurement mode: the bid evaluation form is made manually, the judges read the paper tender and score it themselves, and finally the scores are summarized manually.

Electronic bidding method: members of the bid evaluation committee log on to the electronic trading platform for bid evaluation at legally established bidding and tendering trading places. If the bidder needs to clarify or explain the bidding documents in the bid evaluation, the tenderer and the bidder shall exchange data messages through the electronic trading platform. In the process of bid evaluation, the system automatically generates the bid evaluation form, grabs the data, and automatically makes horizontal comparative analysis. After the judges score on the computer, the system automatically summarizes them.

Eight, calibration link

Traditional procurement mode: manual preparation of bid evaluation report, announcement of winning bid (transaction) issued by special person, and fax notification to the winning bidder to receive the bid-winning notice.

Electronic bidding mode: the system automatically generates bid evaluation report, bid winning announcement, etc. , the system automatically sends it to the corresponding supplier by email or SMS. After the winning bidder is finally determined, the notice of winning the bid will be sent to the winning bidder in the form of data message through the electronic trading platform, and the notice of winning the bid will be sent to the unsuccessful bidder. Finally, the tenderer signs the contract with the winning bidder in the form of data message through the electronic trading platform.

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