How to reduce costs and increase efficiency for enterprises

Let's take a look at the practice of reducing costs and increasing efficiency at the policy level: in order to vigorously promote the supply-side structural reform and effectively reduce the cost of enterprises in the real economy, the Jiangsu provincial government has issued relevant documents to reduce the cost of enterprises in the real economy three times, aiming at reducing the burden of the real economy in our province and helping enterprises get out of the predicament.

First, the effect of reducing costs and increasing efficiency of enterprises is based on long-term and lasting competitive advantages. By increasing or decreasing various investments, we can reduce costs and release profits to tide over the immediate difficulties, ignoring the long-term effectiveness of reducing costs and increasing efficiency. The government is duty-bound to help enterprises out of the predicament, but the role of various policies and measures is to create a good environment and relieve temporary pressure, which can not bring considerable profits to enterprises in the short term. Enterprises should build a long-term cost advantage based on themselves, dynamically analyze the benefits brought by factor inputs, increase necessary inputs such as R&D and technology, and make enterprises have a lasting competitive advantage.

Second, the government strives to create a good environment to help enterprises practice their internal strength and get out of the predicament. In the critical period of transformation and upgrading, the government should continue to "reduce" the collection policy, "increase" the preferential measures, and "reduce" the incentive measures, and take various measures to benefit enterprises, constantly creating a good environment for their survival and development and helping them out of the predicament. Enterprises should seize the opportunity, practice their internal strength, run the concept of benefit and cost through the whole process of design, planning, manufacturing and operation, and improve the use efficiency of equipment and the input-output efficiency of enterprises.

Third, the cooperation between government and enterprises reduces the relative cost and promotes enterprises to embark on the road of transformation and upgrading. Enterprises should attach importance to R&D, design and technical input, so as to increase the added value of products, reduce the relative cost, and promote enterprises to embark on the road of transformation and upgrading. Therefore, the government should encourage, guide and help enterprises to continuously improve their R&D capabilities, keep up with the pace of the market, promote product function upgrading through technological innovation, and have a competitive advantage in similar products; Pursue diversified development, meet the needs of different users and win greater market share; Introduce high-end quality new products to meet the escalating needs of users, thus leading the development of the industry and giving birth to the inexhaustible motive force for the profit and development of enterprises.

How can enterprises reduce costs and increase efficiency? Enterprises can make corresponding adjustments according to policies to reduce costs and increase efficiency.

Of course, optimizing self-management to reduce costs and increase efficiency is fundamental, and enterprises themselves can achieve it in many ways. Different enterprises have different emphases:

Relevant systems for enterprises to reduce costs and increase efficiency

Enterprises with many business trips and travel expenses:

Self-built one-stop travel platform: integrate all kinds of products needed by enterprises for business travel, and meet the one-stop booking needs of enterprises for air tickets, hotels, train tickets, automobiles, airport clothes, visas, vacations, tickets, insurance and other product resources. Enterprise employees can realize a one-stop booking experience through cloud control of travel expenses, which is mobile throughout the journey, the booking standard is visualized, no advance payment is required, and the travel experience is as smooth as silk.

On-screen aggregation price comparison: embedded multi-supplier price comparison mechanism, the same product, multi-supplier synchronous real-time price comparison, high-quality and low-price display, inquiry and reservation without multi-platform switching, improve employee travel experience, meet corporate compliance procurement, and effectively reduce costs.

Open supply chain: the platform provides standardized interfaces for air tickets, hotels, cars and train tickets, and enterprises can flexibly choose access according to their own needs. Support the hosting and booking services of enterprises' own purchase agreements to meet the individual needs of enterprises.

Full process control: integrate complete business scenarios such as budget, application, approval, consumption, control, reimbursement, settlement, accounting vouchers, input tax deduction and data analysis, and realize all processes, transactions and management functions through one platform.

Fine control: all kinds of expense activities of enterprises can be refined to one person, one thing and one standard, and various control settings such as budget, application, approval, standards and behavior can be set before, during and after the event to realize multi-dimensional fine control.

Intelligent reimbursement: seamlessly connect with the enterprise financial system, automatically generate accounting vouchers, and realize the combination of industry and finance; Intelligent invoice identification and intelligent audit ensure the truthfulness, accuracy and compliance of expense reimbursement.

Innovative operation mode: it can be light or heavy, breaking the traditional mode that service providers are suppliers, and can be used for service separation and service integration. Enterprises can choose their own service methods to realize on-demand payment.

Experience humanization: support each scene to save for yourself and open a welfare account; Support the over-standard self-payment and mixed payment of personal benefits, balances and company contributions; Support refined cost standards, realize one person, one thing and one standard, and apply a lot of intelligent technologies such as A I to help employees apply them efficiently.

Optimizing enterprise supply chain to reduce cost and increase efficiency;

Through the self-built supply chain platform, enterprises can introduce their own suppliers and establish a price comparison procurement system to meet procurement compliance; In addition, the suppliers in the platform are all selected by enterprises to meet supplier compliance; In addition, the whole process management of expense application, in-process control and after-the-fact reimbursement conforms to process compliance; Finally, the platform preset a large number of bills and documents verification rules to ensure that all bills and documents are submitted in compliance with financial compliance requirements.

How to optimize the enterprise consumption supply chain is actually a subject and a direction, which is directly related to the nature of enterprises, the scale of enterprise consumption and the core demands of enterprises. Next, the conventional optimization scheme of enterprise consumer suppliers is expounded from several aspects:

1) Know yourself and know yourself: To optimize the supply chain, we must first analyze the actual situation of the enterprise, such as consumption scale, consumption composition and data distribution. (What is the total air ticket and hotel consumption of the enterprise, the air ticket consumption of each airline, the consumption of each route, the average discount, the average price, the total hotel consumption, the consumption according to the hotel price range, and the occupancy. In fact, it is what the customer needs, whether the enterprise wants to achieve cost reduction, service guarantee or compliance requirements, after determining the customer's priority needs; Finally, it is necessary to take stock of the enterprise's own resources;

2) Price optimization: by taking stock of the enterprise's own resources and combining the consumption data and distribution of the enterprise, assist the enterprise to sign the corresponding supplier agreement to supplement, introduce suppliers that match the actual needs of the enterprise, so that the enterprise's own resources account for more than 60% and the others account for 40%, and then find other supply resources to supplement, which not only ensures the optimal price, but also ensures the resource coverage;

3) Service optimization: After understanding the customer's needs, we can optimize the service guarantee according to the customer's actual needs, such as administrative travel guarantee, airport VIP room service, efficient and preferential refund policy, priority check-in and early stay experience. From the perspective of service optimization, it can not only help enterprises reduce costs in disguise, but also improve the travel experience;

4) Innovation mode: According to the industry and scale of the enterprise, we can recommend flexible operation modes such as integration of supply and service, separation of supply and service, light operation, heavy operation, agency operation, etc. to help enterprises introduce supply chain finance and reduce the financial pressure on consumers' supply chain;

Digital transformation of finance to achieve cost reduction and efficiency increase;

Financial digital system is the technical basis of financial digital transformation, and the ultimate goal of establishing financial digital system is to realize financial self-liberation, enhance financial value by using new technologies, and enable financial departments to better support enterprise decision-making and improve business efficiency. Building a digital enterprise financial system can be roughly divided into four steps:

First, define the strategic vision, adopt the design thinking method, and draw a clear blueprint for remodeling;

The second is to deploy pilot projects, test and deploy all kinds of software of enterprises with agile development methods, solicit feedback and improve iteratively.

The third is to continue iteration and accelerate and expand digital capabilities through strategic planning. Continue to build and deploy necessary applications to cope with digitalization and reshape business models and ecosystem strategies;

The fourth is to coordinate the ecosystem and formulate strategies according to the principle of comprehensive reconstruction.

With the knowledge of digital transformation, enterprises actively adjust their business strategies, explore the essential logic of business by deepening digital management, relying on data, scenarios and algorithms, and make predictions and decisions according to business insight, which has given birth to new digital productivity, which also puts forward higher requirements for financial empowerment business. Creating value, integrating and cooperating have become the important expectations of enterprise financial intelligent cost control management system, and how to make good use of tools to cultivate internal strength has become the "big test" for enterprises in the future.

Based on the integrated application of digital technology of intelligent cost control management, it is one of the main goals of financial transformation in the future to build a financial system with deep integration of business and finance, so that finance can extend to strategic support, business empowerment, decision-making, risk prevention and control, quality improvement and efficiency improvement, compliance management and other activities on the basis of basic accounting functions, and fully participate in corporate strategy, marketing, asset management and other activities.

In the past 40 years, the development of financial digitalization has generally experienced three stages: computerization, informationization and intelligence. In the past, finance was mostly a "passive executive department", mainly accounting, and emphasized statistics, summary and analysis on "hard specialty". However, with the rapid rise of intelligent cost control management accounting, finance has gradually moved from behind the scenes to the front desk, growing into an "active planning department", and business has begun to emphasize insight, planning and decision-making in "soft skills".

Therefore, as an important way of enterprise transformation and upgrading, intelligent fee control management is an important goal of financial digitalization, which is data-oriented and drives business innovation and development, thus promoting financial transformation. Because cost control management is deeply related to all departments and businesses of the enterprise, a digital cost control system with pre-planning, in-process control and post-event analysis as the core is built, which deeply integrates business scenarios and financial cost control, promotes refined closed-loop management of enterprise expenses, and realizes automatic circulation of financial accounting and full-process control of enterprise consumption behavior, so as to quickly adapt to changes in business needs, empower enterprises to create financial value and drive enterprises to grow continuously. It can be said that the digitalization of fee control management is an important starting point to help promote the integration of industry and finance and realize the digitalization of finance.

Difficulties in financial digital transformation

Intelligent cost control management scene fusion breaks through industrial and financial barriers, and human-computer collaboration reconstructs digital finance.

In the traditional cost control mode, financial processes and transactions are separated. After each wave of centralized reimbursement at the end of the month, the management of the company knows how much it has spent this month. This management mode of reimbursement "afterwards" rather than "beforehand" makes the cost control of enterprises often superficial and cannot help enterprises reduce costs and increase efficiency to a greater extent.

Yi Sheng Feikong Cloud is based on the highly refined and summarized problems of intelligent fee control management in the industry, and integrates solutions by means of informationization, and introduces the concept of "fee control engine configuration center" to help enterprises realize their own unique management mode through engine configuration. Personnel, positions, ranks, various business trips or expense scenarios, various refinement standards, approval processes of various matters, reimbursement specifications, etc. It involves that companies can embed the expense control cloud to formulate rules, so that all consumer spending behaviors of employees can be implemented and managed according to the rules.

Intelligent cost control management is also integrated into online consumption scenarios, supporting multi-supplier access, establishing a price comparison procurement system, helping enterprises to land their own agreement resources, and making multiple price comparison appointments for a product to meet procurement compliance requirements. It also supports automatic matching of travel standards according to travel items and positions, and supports strict control such as no reservation, no display, and secondary approval of exceeding the standard to prevent compliance problems caused by exceeding the standard.

In addition, the extensive use of intelligent cost control management financial robots has continuously simplified the process, provided a more convenient and intelligent toolbox for finance, liberated finance from tedious and repetitive transactional work, gained insight into business, and realized management collaboration: OCR invoice identification can quickly and accurately identify the authenticity of invoices, check duplicates, extract invoice structure data, and assist employees in one-click reimbursement; Financial pre-audit of intelligent cost control management robot, including 100 verification rules, automatically audits the compliance of expense reimbursement documents; The accounting robot generates accounting vouchers with one key; The payment robot opens the bank-enterprise channel and automatically pays with the business documents; The certification deduction robot directly checks the certification from the invoice pool, and automatically calculates the deductible input tax ... Finance can dig deep into the data value through the accumulated massive structured data, analyze the combination of industry and finance, strengthen cost control, effectively control the business risks of enterprises, improve the decision support ability, and promote the digital and intelligent transformation of group finance.

Under the wave of digitalization, many enterprises are scrambling to embark on the road of improving financial intelligence and cost control management ability and building a first-class financial system. We expect these enterprises that are at the forefront of digital reform to hand over satisfactory answers. Yi Sheng Science and Technology has served many industry-leading corporate customers and helped them embark on the road of digital transformation, including many outstanding people in various fields. In the future, Yi Sheng Science and Technology will continue to dig deep into the industry, constantly upgrade its products around customer needs, continuously optimize the format, efficiency and experience, help enterprises establish an efficient, integrated and agile financial management system, boost the digital transformation of corporate finance, and accelerate the construction of a new digital development pattern.

References:

1 Jiangsu Provincial People's Government? Reducing the burden and cost helps enterprises to get out of the predicament, tap the potential and increase efficiency, and promote the transformation and upgrading of enterprises —— A typical case study of Jiangsu industrial enterprises to reduce costs and increase efficiency

2 Yi Sheng Science and Technology Intelligent Fee Control Management 4.0 helps enterprises decode the mystery of financial digital transformation?