How to manage the office?

It can be managed in the following aspects:

I. Attendance system

1, normally implement the company's "punch in" attendance management.

2, cooperate with the establishment of office part-time personnel management personnel attendance registration file, register the daily attendance of office personnel, so that department leaders can refer to it at any time.

Second, the vacation system.

1. If the office staff can't go to work normally in case of special events, they need to ask the department head in advance. After approval, they can go to the personnel department for normal leave or shift adjustment.

2, in case of emergency, can't normal leave in advance, the application of telephone or its way to the head of the department for instructions, and after work, ask for leave formalities.

3. At the same time, the above-mentioned leave facts should be reported to the office staff for the record, so that they can be checked and consulted in the future. Leave no more than twice a month on the premise of not affecting normal work, except in special circumstances.

Third, the system of going out on duty.

1. In principle, office personnel are not allowed to go out without permission during their duty.

2, in case of special emergency, must go out, need to ask for instructions to the supervisor on duty, after approval, and reported to the personnel management personnel to register, record the reason, time, place, and attach contact information, can go out.

3. If you are on a business trip, you need to stay in the personnel management office and leave your contact information.

Four, office supplies recipients and use system

1. The department shall submit the office supplies requisition plan for the next month before 25th of each month, which must be based on the annual budget.

2. The department should collect office supplies on the first day of each month, and the collected supplies must be based on the plan at the beginning of the month and targeted.

3. The use of commodities should be high-quality and economical, so as to realize the maximum use value of commodities and make the best use of them. When collecting items, they must be reviewed by the office expense management personnel and confirmed by the leaders before they can be collected.

4. Office members should take good care of their office supplies and take good care of public property.

Verb (abbreviation for verb) office health and environmental system

1. The office should be kept clean, tidy and fresh.

2, the office staff should be responsible for my office area, convenient to clean at any time, clean at any time.

3. Establish the rotation system of departments on duty, and have special personnel to clean the office every day.

4, the office should be kept clean and tidy, not loud, slapstick, do things that have nothing to do with the work in the office.

Six, the power system

1, department members should strengthen safety awareness, use electricity safely, save electricity, do not connect wires privately, do not use electrical appliances other than normal office equipment, and do not exceed the rated electricity consumption.

2. Lighting electricity should be used reasonably, and electricity should be saved per kWh, so as to form the good habit of people turning off the lights conveniently.

Finally, the off-duty personnel have the obligation to check whether the power supply of all office electrical equipment is cut off.

Seven, water system

1, office members should be self-disciplined and drink water provided by the company.

In principle, the water in the office drinking fountain is only for visiting guests.

Eight, dining system

1. The office staff will go to the relevant department to get the department meal card on the 25th of each month.

2. The number of dining cards is the same as that of department personnel. Two more can be added under special circumstances.

3, the office staff should be within the prescribed time, to the company canteen unified dining.

Nine, the computer use system

1, the office computer is only for normal office use.

2, in addition to the normal query related work information, shall not log on to illegal websites, prohibit online chat.

3, the office computer should be regularly maintained, antivirus at any time.

X. telephone use system

1, the principle of office telephone is business contact with the nature of work. It is forbidden to use office telephone to make useless calls in private, and it is forbidden to make voice calls.

2. The telephone usage fee should be based on the budget, and the business telephone language should be concise and clear.

Xi。 privacy system

1. Everyone in the office should be conscientious and have the obligation to keep confidential the company's documents, materials and other events that need to be kept confidential. Under no circumstances should the company's secrets be revealed.

2, the office desktop should be kept clean and tidy, after the work, all documents and materials should be put in order, not on the desktop at will. Documents that have not been used for a long time should be handed over to the file management personnel for sealing.