The regulations on the handling of official documents of party and government agencies stipulate that the methods for handling electronic official documents will be formulated separately. How long wi

The regulations on the handling of official documents of party and government agencies stipulate that the methods for handling electronic official documents will be formulated separately. How long will it take for the electronic document processing method to be released?

The "Interim Measures for the Management of Electronic Official Document Archiving" were promulgated on July 28, 2003 and came into effect on September 1, 2003.

Article 1

In order to strengthen the archiving management of electronic official documents and effectively maintain the authenticity, integrity, security and legibility of electronic official documents, according to the "People's Republic of China The "Archives Law of the People's Republic of China", the "Implementation Measures of the Archives Law of the People's Republic of China" and the "Measures for the Handling of Official Documents of State Administrative Agencies" are formulated.

Article 2

The electronic official documents referred to in these Measures refer to standardized electronic documents that are processed by various regions and departments through the electronic official document transmission system uniformly configured by the General Office of the State Council. Electronic data of official documents in format.

Article 3

The unit that produces electronic official documents shall designate relevant departments or dedicated personnel to be responsible for the unit’s electronic official document archiving work, and include the collection, sorting, archiving, storage and utilization of electronic official documents. Agency document processing procedures and job responsibilities of relevant personnel.

The archives department of the agency should participate in and guide the formation, processing, collection and archiving of electronic official documents.

Article 4

The archives administrative department at or above the deputy provincial level is responsible for supervising and guiding the archiving management of electronic official documents.

The authenticity, integrity, security and legibility of electronic official documents are the responsibility of the forming department before handover and the archives department after handover.

Article 5

Electronic official documents shall be archived and the storage period shall be determined with reference to the filing scope of relevant national paper documents.

Article 6

Electronic official documents should generally be filed with the archives department of the agency immediately after the processing is completed.

Article 7

The unit that produces electronic official documents must make electronic official documents with permanent and long-term storage value into paper official documents and archive them together with the storage carrier of the original electronic official documents, and The two are interconnected.

Article 8

For electronic official documents that need to be permanently and long-term preserved, a corresponding machine-readable directory that meets the regulatory requirements should be stored in each storage medium.

Article 9

The registration form for sending and receiving electronic official documents, machine-readable catalog, related software, other instructions, etc. should be archived and saved together with the corresponding electronic official documents.

Article 10

The archiving of electronic official documents should be carried out on the "National Government System Office Business Resource Network Email System" platform, and the archives department of each electronic official document generating unit should be equipped with sufficient capacity and processing power and relatively safe system equipment.

Article 11

The electronic official document forming unit shall set up a temporary storage memory of sufficient capacity and safety in the hardware environment running the electronic official document processing system to store the documents that should be archived and saved after processing. Electronic official documents to ensure the integrity and security of archived electronic official documents.

Article 12

The unit that produces electronic official documents shall set up an operation log that meets the security requirements in the electronic official document processing system, and automatically record the personnel, time, and real-time operations on electronic official documents at any time. Equipment, projects, content, etc. to ensure the authenticity of archived electronic documents.

Article 13

The unit that produces electronic official documents shall inspect relevant items when filing electronic official documents. Inspection items include checking the content and signatures of paper official documents, and reviewing electronic official documents. Send and receive registration forms, operation logs and related bibliographic entries, etc., confirm that electronic documents and related information and software are not defective and have not been abnormally altered. The content and presentation of electronic documents are consistent with the corresponding paper documents, and there are no errors in the processing process. .

Article 14

The transfer form of archived electronic official documents may be storage carrier transfer between the handover parties or handover from the Internet through the electronic official document transmission system.

Article 15

For archived electronic documents transferred through storage carriers, both the transferring and receiving departments shall inspect the carrier and technical environment to ensure that the carrier is clean, without scratches, No viruses etc.

Article 16

Archived electronic documents should be stored on an offline carrier that meets the storage requirements. Electronic documents stored in archives are generally not encrypted. Electronic documents that must be encrypted and archived should be archived together with their decryption software and documentation.

Article 17

Archived electronic official documents should be classified and sorted according to the unit’s file classification scheme, and copied to durable carriers, in three sets. One set is sealed and kept, one set is kept off-site, and one set is provided for use.

Article 18

The archives department should strengthen the management of archived electronic official documents, provide the use of archived electronic official documents with confidentiality requirements, strictly abide by the relevant national confidentiality regulations, and use the Internet to If it is provided for use in a certain way, security and confidentiality measures such as secure identification, authority control, and the installation of firewalls on the equipment storing electronic official documents should be adopted.

Article 19

The identification and destruction of archived electronic official documents that have exceeded the storage period shall be carried out in accordance with the relevant regulations on archiving paper documents. Electronic documents confirmed to be destroyed can be logically or physically deleted, and the archives department should list the directory of destroyed documents and archive them for future reference.

Article 20

The archiving management of other types of electronic official documents may refer to these measures.

Article 21

For matters not covered in these Measures, refer to other national standards and regulations related to electronic documents.

Article 22

The State Archives Administration is responsible for the interpretation of these Measures.

Article 23

These Measures shall come into effect on September 1, 2003.

Extended information

The drafting of official documents should do the following:

(1) Comply with the party’s theoretical line, principles, policies and national laws and regulations, and fully and accurately reflect the intention of the issuing agency , and be connected with the current relevant official documents.

(2) Everything should be based on reality, analyze problems and seek truth from facts, and the policies, measures and methods proposed are practical and feasible.

(3) The content is concise, the theme is prominent, the viewpoint is clear, the structure is rigorous, the expression is accurate, and the writing is concise.

(4) The language is correct and the format is standardized.

(5) Conduct in-depth investigation and research, fully conduct demonstrations, and listen to extensive opinions.

(6) If the official document involves matters within the scope of competence of other regions or departments, the drafting unit must solicit opinions from the relevant regions or departments and strive to reach a consensus.

(7) The person in charge of the agency shall preside over and guide the drafting of important official documents.

Reference sources

Baidu Encyclopedia - Interim Measures for Electronic Document Archiving Management