What's the difference between digital archives and traditional paper archives?

What's the difference between digital archives and traditional paper archives?

There is a long-standing debate about whether digital archives management is better or traditional paper archives management is better. I believe everyone has their own answer to this question. The following is the difference between digital archives and traditional paper archives that I have compiled for you. I hope you like this article!

First, the sorting method is different.

Digital files do not need to be classified by archivists. The arrangement of paper files is very complicated, and the classification scheme covers the files of various categories and carriers of the unit. It is required that the catalogue be set up reasonably, numbered scientifically and arranged in a standardized way, in line with relevant national and industry standards. Put it on the bookshelf, and arrange and store the files of various categories and carriers separately, which is convenient for searching, and there are no scattered files piled up.

Second, the collection methods are different.

Archivists rarely directly participate in the collection of digital files and the management of paper files, and generally only do a good job of filing and receiving. The collection system of digital archives adopts integrated file management to ensure the integrity of information such as the contents of digital archives, which will not be lost or destroyed due to the passage of time and environmental changes. For the collection of paper files, it is required to formulate the filing scope and storage period of documents and materials, and the written documents and materials meet the quality requirements stipulated by the state, with standardized document procedures, complete signatures, accurate contents and classification.

Third, the methods used are different.

It is the duty of the archives department to serve the decision-making of leaders, the judicial work and the social utilization. Digital archives provide good conditions for archival information service. Electronic retrieval service can be carried out through the network of digital archives, and resources can be shared. It is very convenient for courts at all levels to transmit and exchange information, find, read and copy. The use of paper files is relatively complicated, and the archives department has a set of management regulations on the borrowing of files.

Fourth, the storage methods are different.

Digital archives carrier has its particularity, which is different from the storage conditions of traditional paper archives. Its main content is the security of digital archives equipment and information. Equipment safety is to resist natural disasters, emergencies, etc. Information security is to ensure the readability and availability of digital files through a series of measures, update them in time, and prevent information from being lost and illegally modified. The storage of paper files requires high temperature and humidity in the warehouse, and archivists should measure it every day. If the temperature and humidity are too high or too low, corresponding measures should be taken in time. Check the files regularly for damage, mildew, dust pollution, moth-eaten, fading, etc. If there is damage, mildew, dust pollution, moth-eaten, fading, it should be repaired and copied.

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