Letter Format, Opening, Body, and Ending

Letter format is generally divided into several parts, such as the beginning, body, ending, signature, and attached letter.

1, the beginning.

The beginning of the addressee's name, to be a separate line, written in top space, to show respect and courtesy. Add a colon after the address, to show that the lead up to the following.

How you address the recipient is how you would address the letter. Write to the elders, according to the elders address, such as "grandfather", "uncle", "aunt", etc.; write to the generation, older than their own called "brother ", "sister", etc., than their own young, called "brother", "sister", etc., can also be directly addressed by name; written to the younger generation, you can The first name is the name of the person who has been in charge of the project.

2, the body.

This is the main part of the letter. The sender of the letter to the recipient of the inquiry, answer, the content of the narrative, are expressed here.

The body of the letter should be written in a separate line, two spaces, and the top of the line. According to the content of the appropriate paragraph, it includes the following aspects:

(1), separate line, two spaces to write up. Greetings to the addressee.

(2), a separate paragraph, two spaces to write. When you receive a letter from the other side, to express gratitude; or ask the other side of the situation, to show care. In short, you should talk about the other party first.

(3), talk about their own things. Each thing should be written in paragraphs, so that the other party at a glance. Answer the other party's questions to be focused and targeted.

(4), you can write about any hopes, requests or matters that you wish to be contacted again.

3, the end.

Generally, it is written to express wishes or words of respect. Ordinary letter with "I wish you health", "hereby", "salute" and so on. You can choose the right words for each person or situation, but don't use them indiscriminately.

There are two customary ways to end a letter:

(1), after writing the body, immediately after writing "hereby", another line of the top or two empty space to write "salute".

(2), do not write "hereby", but just a separate line with two spaces, write "salute", "health", "well The words "salute", "health", "good health", etc. are written in a separate line.

4, signature.

It is the last line of the letter, signed with the name of the writer. The signature should be written at the end of the body of the right side of the empty half line. If it is written to familiar relatives, friends, you can add their own name, such as brother, sister and so on. Write the name at the back, no need to write the last name.

If the letter is written to an organization, be sure to write the last name and first name in full. After the name, or in the name of the next line of the lower right, write the year, month and day of sending the letter, so that the recipient of the letter to check.

5, attached.

There are four kinds of cases:

(1), attached to the detailed address. Initial correspondence or change in the address of the letter writer, should notify the other party of the address or detailed address.

(2) Include a word of greeting. The first is to say that you are not a member of the family, but that you are a member of the family. Some people ask the writer to send greetings to the addressee, such as "Sister, with a pen to say hello".

(3), attached to the description. The letter is accompanied by photos, bills, etc., to be explained.

(4) Additional words. After the letter is written, found that there is content to add, can be added to the back. For the sake of clarity, common "another", "and" or "and" at the beginning. Or first write additional content, and finally specify "and" or "so-and-so (the name of the writer) and" as the end.

Because the letter is a way for human beings to exchange thoughts and feelings, exchange information or contact all kinds of affairs with the help of words, therefore, when writing letters, the attitude should be sincere, the intention is to want to be clear, the narrative should be clear, the content should be specific, the language should be appropriate, and the writing should be neat. This will enable the realization of the purpose of communication.

Expanded Information:

Letters are divided into two main categories: general letters and special letters.

1, general correspondence mainly between family members of the family letter type of correspondence, friends and colleagues between the greetings type of correspondence, please type of correspondence, exhortation type of correspondence, borrowing type of correspondence, congratulations type of correspondence and so on. This kind of correspondence is mostly used between individuals and individuals.

2, special letters mainly praise letters, thank you letters, invitation letters and so on. These letters are mostly used between units and people, units and units.

Baidu Encyclopedia - Letters