How to write envelope format and letter format?

Envelope format:

(1) Write the recipient’s address on the first line of the envelope.

(2) Write the recipient’s name in the middle of the second line of the envelope.

(3) Write the sender’s address and name on the third line of the envelope.

Envelope requirements:

(1) It is not allowed to use old envelopes or envelopes made of waste paper or printed paper.

(2) Letters should be placed in standard envelopes and the seals should be taped.

(3) If a transparent window envelope is used for shipping, the transparent window must be rectangular, and its long side should be parallel to the long side of the envelope. Letters should be folded so that the recipient's name and address can still be clearly seen through the transparent window when moved within the envelope.

(4) The transparent window should be made of transparent paper that does not reflect light under light so that the name and address can still be clearly revealed through the transparent window.

Letter format: The letter consists of four parts: title, body, honorific, signature and time.

The opening salutation is also called the "chapter" and is the address to the recipient of the letter.

The title should be written in the top box of the first line of the letter paper, followed by ":", and no words should be written after the colon. Your title and signature should correspond to make your relationship with the recipient clear. (For details, please refer to Part 4 "Social Addresses") You can use your name, title, or modifiers or directly use modifiers.

Text

The main text usually begins with a greeting. Greeting is a kind of civilized and polite behavior, and it is also a kind of etiquette towards the recipient. It reflects the concern of the writer for the recipient. The most common greetings are "Hello!" and "Good morning!" They often change depending on the season, such as "Happy New Year!" "Happy Spring Festival!" The greeting is written on the line below the salutation, with two spaces in front. , often forming a paragraph of its own.

After the greeting, there are often a few opening words. Such as "Long time no see, hello." "How is everything lately?" "Long time no communication, I miss you so much!" and so on. The greeting should be concise and appropriate.

The next step is the main part of the text - the main text, which is what the writer wants to say. It can be an introduction, a reply, an advice, an expression of sympathy, a farewell, a congratulation, a request, a condolence, or it can also be a narrative, reasoning, rebuttal and argumentation, etc. Before you start writing this part, you should have a clear picture in mind, understand the purpose of the letter, and make it organized and hierarchical. If you want to talk about several things at the same time in the letter, you should also pay attention to the clear priority, beginning and end, and appropriate details. It is best to talk about one thing in a paragraph, and do not mix them up.

End

After writing the main text, you must write words of respect, blessing or encouragement as the end of the letter. Traditionally, it is called a greeting or a salute, which is a courtesy to the recipient. When wishing, you can choose appropriate words according to the person and the specific situation, and do not use them indiscriminately.

Signature

In the last line of the letter, sign the name of the writer. The signature should be written on the right half line after the end of the text.

The date

is used to indicate the time when the letter was written, written after or below the signature.