How to write a letter between companies?

Corporate correspondence can use the most common format in business letters - flush style. Its main feature is that each line is written from the left top, often using open punctuation, that is, in addition to the text part of the letter, the other part of the punctuation is used only when necessary. The letter has a blank line between each paragraph.

Chinese and English correspondence format is different.

One, Chinese letters

As in general letters, business letters are generally composed of five parts: beginning, body, ending, signature, date and so on.

(1) the beginning

The beginning of the recipient or the recipient of the letter address. The address is written in a separate line, top space, and the address is followed by a colon.

(2) body

The body of the letter is the main part of the letter, describing the substance of the commercial business contacts, usually including:

① Greetings to the recipient of the letter;

② the reason for writing the letter, such as when to receive the other party's letter, to express gratitude, for the letter to answer the questions mentioned in the letter, etc.;

③ the letter to be carried out Business contacts, such as inquiries about the matter, to answer questions raised by the other party, to clarify their own ideas or views.

4) The hope, way and request for further contact.

(3)Conclusion

The conclusion is often a simple sentence or two, written in the hope that the other party to respond to the requirements. Such as "I hereby write to you, that is, I hope to reply." At the same time, you can also write words of good wishes or salutation, such as "Salutations" or "Best wishes for your health".

(4) Signature

Signature is the signature of the letter writer, usually written at the end of a separate line (or empty one or two lines) of the lower right position. In the name of the unit issued by the business letter, the signature can be written in the name of the unit or specific departments within the unit name, can also be signed at the same time the name of the letter writer. Important business letters, for the sake of solemnity, can also be stamped.

(5) Date

The date of the letter is usually written in the next line of the signature or the same line of the lower right position. The date of the business letter is very important, do not miss.

Two, the English letter

With foreign business correspondence, commonly used in English, according to the customary use of English letters, by the header, the date, the recipient's name and address, title, body, end, signature and other eight parts.

(1) header

Header refers to the letterhead printed or printed on the letterhead of the name of the enterprise, factory name, address, telephone number, telegraph registration number, the name of the person in charge.

(2) date

The date is usually printed in the lower right position of the letterhead, or in the lower position of the sender's name and address. The date is written in English as day, month, and year; in American as month, day, and year. To avoid misunderstandings, the day and year are expressed in numerals, while the month is expressed in English, with the first letter capitalized, or abbreviations can be used.

(3) The name and address of the addressee

It is the same as the addressee's name and address on the envelope, and is usually printed on the left side of the letterhead, 2-4 lines below the date position, or 2-4 lines below the signature position.

Writing the name of the recipient of the letter should be especially respectful of each other's habits, can not be arbitrarily added or deleted before the name of the company's crown The, and can not be arbitrarily changed to use the traditional writing and abbreviation, such as Company and Co. can not be interchanged between, otherwise it will be considered impolite behavior.

(4) Appellation

In English letters, the same as "Your Excellency", "Mr." and other types of polite title, commonly used Dear?sirs"; address enterprises, companies, women's organizations commonly used Madams, Larsen and others. Women's organizations commonly used Madams, Ladies; no specific name of the recipient of the letter with Dear?Sir to address the recipient.

(5) body

The status and content of the body is the same as the Chinese letter. In English business letters, the text of the letter from the title of the next two lines of writing, between the lines of one line, paragraphs between the empty two lines. Letter text to account for three-quarters of the appropriate letter paper, leaving some space around, the first word from the left of each line to take the first word, the first word from the right do not have to take the same, but try to take into account the neat and beautiful.

(6) the end

English business letter is the end of the letter writer's modesty, equivalent to the meaning of "respect". If the recipient of the letter for the company, modesty is commonly used: Yours?Truly, Truly?Yours, Yours?faithfully, etc.; if the recipient of the letter for the individual, it is commonly used: Yours?sincerely, Sincerely?yours, etc.. It should be noted that a comma must be added after the closing modesty.

(7) Signature

The signature consists of two parts, one is the signature of the writer of the letter, and the other is the printed name of the writer of the letter. The signature is written in pen or ballpoint pen within 5 lines below the closing modesty. For legibility, the name and sometimes the title should be printed under the signature.

Expanded Information:

Basic Characteristics

Flexibility and Ease of Selection

Customers can choose from a variety of options. p>

Customers can choose different business letter content according to different target customers, to enhance the flexibility and relevance of publicity, can improve the effectiveness of publicity, while customers can choose their own delivery time and number.

Strongly targeted, effective

Customers can be based on their own needs, from the postal service to provide the information base of the name and address of the targeted selection of a specific range of target objects, to avoid the blindness of the publicity.

High reading rate, wide coverage

Commercial letters are directly aimed at specific target units (individuals), the user can open the mail at any time to read carefully and save, timeliness is strong, at the same time, the customer can take advantage of the huge postal network, the business letter sent to all parts of the country, a wide range of coverage.

Low price, convenient and rapid

Business letters are inexpensive, and the post office provides one-stop services such as advertisement design, production, mail encapsulation and sending, which is convenient and trouble-free, and can be mailed at any time, so that the products can be marketed to the whole country without going out.

Large amount of information, strong applicability

Commercial letters as a carrier of information, large amount of information, not subject to the limitations of the length of the letter can be installed to send the text, pictures, or contracts, orders and other detailed content, illustrated information, easy to receive the unit (person) to save and refer to, and in some cases, can also be directly contracted.

The bill mail brief has strengthened the link between the enterprise and the user link role, can let the user in a timely manner to master their own accounts expenditure, clear consumption; at the same time can also ensure that the enterprise funds in a timely manner back to the enterprise standardized service standards and international standards are important initiatives.

Letter, that is, letter, or epistle. Unit official letter, that is, to deal with official correspondence used. Unit official letter is the party and government organs, people's organizations, enterprises and institutions to negotiate and contact work between the use of a style.

The use of unit official letter is very wide, parallel organs or not subordinate organs can be used to contact the work of the official letter, superior and subordinate organs to contact, inquiry, reply to the work of the official letter can also be used.

The scope of use of the official letter is very wide, parallel organs or not subordinate to the organs of the work of the contact between the official letter can be used, between the upper and lower levels of the contact, inquiries, replies to the work of the official letter can also be used.

Letter should usually be based on the letter of inquiry, letter, letter or letter of reply to the matter, choose to use different concluding remarks. Such as "hereby inquire", "please reply", "hereby inform", "hereby reply" and so on. Some letters can also be used without a closing statement, such as the letter of convenience, like ordinary letters, the use of "hereby", "respectfully". The letter and the letter is only a word difference, but it is not the type of official documents, but with the "document format" to distinguish a form of documents.

The letter is a way of conveying information. Format is divided into the classic format and modern format, of which the modern format is derived from the transformation of the mode of transmission of information and the new style, mainly characterized by the purpose of reasoning, no traditional format, like prose.

References:

Baidu Encyclopedia--Business Letter