How to manage the company seal

Traditional physical seal not only exists in private carving and private cover, theft and misuse, easy to forge and other security risks, in addition, the line under the signing of the way is not easy to off-site, non-working hours with the seal, the branch with the seal is often running back and forth between the two places. The organization's seal in the end how to "manage" in order to protect the security and efficiency of use?

The contract lock combined with the common cases of various types of seal disputes in recent years, sorted out the common 7 major seal problems and solutions to help the organization one to one to solve the problems in the management and use of the seal, help security, convenient use of the seal.

Using the seal

7 common seal problems and solutions

Difficulty in using the seal for off-site branch offices, business trips, and non-working hours?

Help you realize the mobile signing: anytime, anywhere, open the phone can complete the signature stamp

Off-site companies can only go to the headquarters stamping, after work, holidays, urgent business stamping coordination is difficult to delay the efficiency of the stamp. The contract lock carries all kinds of mobile applications, small programs for organizations to provide 24h mobile printing services, anytime, anywhere, open the phone, launch a process can be quickly applied for, approval, online stamping.

Off-site branches with the seal, just generate the seal QR code, seal administrator cell phone can be swept online authorization, signing the situation at any time can be checked, so that travel, non-working hours can also be stamped at any time and anywhere.

The number of seals is too large, and it is difficult to manage them in different places.

Help you build a seal information database: all seals online unified management, information dynamic visible

Whether it is "electronic seal" or "physical seal", can be summarized into a unified seal library, the formation of the seal file, the company in the end how many The company actually has how many seals, where they are distributed, who is managing them, and what documents they have stamped, so it's easy to know when you open your cell phone and check them out.

It is difficult to prevent the risk of personalized seals, blank seals, and private seals.

Help you build a seal process authorization system: all the operation process application, approved, recorded, the whole process can be controlled

In order to avoid the risk of human intervention in the management and use of seals, the contract lock to help you through the process of authorization to carry out the "production - change - the use of the handover - deactivation - destruction of the" operation, to ensure that each seal The operation is authorized and recorded, so that the whole seal can be controlled.

The official seal can't be carried around, what if it is stolen/robbed?

Help you build a mobile seal assistant: the seal into the phone, anytime, anywhere supervision

Compact lock mobile seal management and control platform, can help the organization will be the electronic seal, physical seal, and other all seals all loaded into the phone, the administrator at any time, anywhere, open the cell phone will be able to manage, authorize, use, and supervise the seal, so that the seal 24-hour safe and controlled, informed use.

Seals are supervised by humans, and the risk response is slow?

Help you real-time monitoring, early warning risk: all kinds of seal risk automatic identification and early warning, timely solution

Provide you with seal risk pre-setting, monitoring, early warning and handover of processing services, so that each possible seal risk in a timely manner to get control, to avoid unnecessary trouble.

It is difficult to distinguish between real and fake seals, and it is difficult to prevent private engraving of seals and forged documents?

Help you online intelligent verification seal authenticity: anti-counterfeiting, anti-tampering, with the seal results more credible

Contract lock electronic signature fusion CA digital certificate application, so that each seal is bound to the corporate identity, online can check the authenticity of the results, private seal, forged business documents, tampering with the content of the seal document real-time identification, so that the results of the seal credible.

If you can't see the seal data, it's hard to get the statistics, so you can't find the problem.

Help you analyze seal data intelligently: understand the seal situation in real time, optimize the use of seal in time

With the help of visual reports presenting multi-dimensional data such as the number of seals, the frequency of use, the distribution, etc., it helps to optimize the seal management system and improve the effect of the use of seal.

Summary

Compact lock seal management control for users to provide electronic chapter, physical chapter of the full life cycle of management services, for the organization seal management often encountered in the problem, the risk of continuous innovation and optimization of the product features, so that the organization's seal is more secure, controllable, the use of more standardized.