The basic meaning of the meeting

The so-called meeting, refers to people with the same or different purposes, around a **** the same theme, the exchange of information or gathering, discussion activities. The main body of interest of a meeting are organizers, organizers and participants (many times there are speakers), its main content is the exchange of ideas or information between participants.

Meetings are activities in which people gather together for discussion and exchange in order to solve a ****same problem or for different purposes, and it is often accompanied by a certain scale of personnel flow and consumption. As an important part of the convention and exhibition industry, large-scale conferences, especially international conferences, have a special role to play in enhancing city image, promoting municipal construction and creating economic benefits.

(1) An assembly to deliberate things in an organized and leading way: all ~ ㄧ factory ~ ㄧ work ~.

(2) A standing body or organization that regularly discusses and deals with important matters: Chinese People's Political Consultative Conference ~ ㄧ Minister ~.

(3) An Internet term for software that enables many users to participate in a semi-public written conversation, either in real time (as in an IRC channel) or in non-real time (as in a Usenet newsgroup).

Modern meetings have long exceeded the pattern of a single government meeting, is moving towards the direction of diversification, many of which are directly with a commercial purpose and can produce huge economic benefits, such as a variety of summit forums, expert training meetings. The general operating principle of the meeting is: the organizer of the meeting to develop a plan to hold the meeting and entrusted to the contractor, the contractor (can be a professional conference organizers that is, PCO, the company's conference and incentive travel department, etc.) will be around the established theme for the elaborate design, and in the market to contact the meeting of the buyers (i.e., the target attendees), the relevant personnel (such as government officials, guest speakers, etc.) and venues, and finally themselves! host the conference, or subcontract the business to a conference company.

International conferences are the most important and influential conferences. The international authoritative organizations for the recognition of international conferences mainly include ICCA and UIA, etc. As the standards set by each organization are different, which will cause the recognition or statistical deviation, therefore, a clear division of the standards of these organizations is a prerequisite for the study of the development trend of international conferences.

1. ICCA International Conference Standards

ICCA, The International Congress & Convention Association, i.e., International Congress & Convention Association, founded in 1963, is one of the most important institutional organizations for international conferences worldwide. The number of existing members has exceeded 720, involving nearly 80 countries. In the field of conferences, it is the most internationally influential association.

There are three standards for international conferences set by ICCA: ① At least 50 participants; ② Regularly organized and held meetings (excluding one-time meetings); ③ Must be held in at least three countries.

The Beijing Municipal Tourism Bureau, the Beijing International Convention Center and the Shanghai International Convention Center are all its members. Most of the statistics on international conferences seen in China come from ICCA's statistics.

2. Un International Meetings Standard

UIA, Union of International Associations, or Union of International Associations, founded in 1907, is the most important institutional organization of international associations worldwide. The Beijing International Convention Center (BICC) used to be a member of this organization, but due to the "Taiwan issue", BICC withdrew from the Union. UIA statistics are seldom used domestically, so this organization does not have much influence domestically, but internationally, it is still a very important international conference organization.

There are four standards for international conferences set by UIA: ① at least 300 participants; ② foreign participants account for at least 40% of the total; ③ at least five countries participating in the conference; ④ the minimum duration of the conference is three days.

3. China does not have authoritative statistical standards for international conferences

According to the provisions of the relevant state documents, seminars, conferences, exchanges, forums and administrative meetings of international organizations held for the purpose of exchanges with the participation of delegates from three or more countries or regions (excluding Hong Kong, Macao and Taiwan) can be called international conferences. 1. Documentary. Minutes of the meeting must be the purpose of the meeting, the basic spirit and the agreed matters of the summary of the record, can not be arbitrarily added, subtracted and changed content, any untrue material shall not be written into the minutes of the meeting.

2. Generalization. Minutes of the meeting must be the essence of its general, to the very concise and concise text highly summarizes the content and conclusions of the meeting. Both to reflect the agreement of the participants, and can take into account the valuable views of individual comrades. Some of the minutes of the meeting, but also a certain amount of analytical reasoning.

3. Minutes of the meeting should be the spirit of the meeting and agreed matters by category, level to be summarized, summarized, so that it is clear, clear. 1. General Meeting of Shareholders

Determine the highest executive policy of the company, elect directors and supervisors

Consider the important reports and programs of the joint-stock company, and make resolutions on the company's major business matters

Amend the articles of association of the joint-stock company

At least once a year

2. Meeting of the Board of Directors

Constituting the board of directors and supervisors, which is elected by the general meeting of shareholders, is a meeting of the board of directors of the joint-stock company. The Board of Directors' Meeting is composed of directors elected by the General Meeting of Shareholders and supervisors, and is the permanent governing body of the JSC, and is the decision-making body for the business entrusted to it by the General Meeting of Shareholders and the Articles of Association.

The meeting mainly decides on the time of the shareholders' meeting, the selection of representative directors, the issuance of new shares and other important matters.

3. Standing Meeting of the Board of Directors

--Participation of the Chairman of the Board of Directors, Vice Chairman of the Board of Directors, Permanent Directors, Managing Directors, Standing Directors, etc.

It is an important meeting that decides on the highest guidelines for the execution of the Company's business, such as the presentation of the Company's professional plan, staffing, and other specific proposals.

4. Ministers' meetings (department managers' meetings)

5. Departmental category meetings

6. Management agreement meetings

Meetings are held in order to improve the management activities of the users and workers.

7.Committee Meetings

-Motorized Organizations "Research Council Organizations"

Powerful organizations that are created to address specific issues.

8. Negotiation Meetings

9. Business-related Meetings

New Product Launches, Press Conferences, Customer Conferences, Founding Anniversaries, etc.

10. Financial Related Meetings

Congress and Industry Associations, Economic Associations, Federation of Economic Organizations, and Industrial Associations

11. p>

Social service groups, goodwill associations

12. Meetings related to cultural activities

Meetings of various kinds of recreational, gala, and contests A permanent body or organization that discusses and deals with important matters on a regular basis: the Chinese People's Political Consultative Conference (CPPCC) ㄧㄧㄧㄧ ㄧ ㄧ ㄧ ㄧ ㄧ ㄧ ㄧ ㄧ ㄧ ㄧ ㄧ ㄧ ㄧ ㄧ. Internet term that is widely used in all types of businesses due to the rapid rise of teleconferencing. Breaking the spatial and temporal limitations of centralized meetings of traditional conferences, Timelanguage provides fully interactive meetings in which all parties involved can speak at the same time and talk freely. The use of teleconferencing system greatly improves the efficiency of enterprises, improves the management of enterprises and enhances the competitiveness of enterprises. Teleconferencing systems are widely used in multinational corporations, IT companies, government departments, finance and securities, large and medium-sized enterprises and other sectors.

Teleconferencing with the help of multi-connected information means, the participants scattered around the organization, through the phone for business meetings in the form of communication. Teleconferencing has a convenient, practical and efficient features, saving a lot of transportation, site, and time costs, by the majority of busy business, time-consuming business people like gold. The use of telephone lines as a carrier to meet the new conference mode. Compared with the traditional meeting, it has the characteristics of rapid meeting arrangement, no time and geographical restrictions, and low cost. Compared with the traditional point-to-point telephone service, functionally speaking, breaking the call can only be limited to the boundaries of 2 parties, can meet more than 3 parties (according to different providers of products, timely language to achieve multi-party simultaneous calls) with the phone can not be realized by the communication is smoother, the information is more real, the scope of the wider range of features. Most of them are used in the daily work of enterprises due to the limitation of the tariff. 1. Consideration to successfully organize a meeting, especially large-scale meetings, we must consider many aspects of the problem, such as the meeting time to ensure that everyone can participate in the meeting, will not meet the foreign guests to visit or the company shipments; can not be present whether there is an alternative candidate, how to contact; the meeting of the chairman, presiding over the record personnel, on-site services and other related personnel arrangements are appropriate; the meeting what is required Auxiliary equipment, who is responsible for; meeting time is expected to be how long and so on. Only by making preparations in advance can we ensure that the meeting will be carried out smoothly and successfully.

Select the appropriate meeting place

2. There are many kinds of meeting places, the most commonly used is the company's conference room; sometimes the company will arrange for the staff to a beautiful resort on weekends, while the meeting, while on vacation; as for the large-scale, important meetings can be specialized in renting hotel venues. Regardless of which way, the basic requirements of the venue is the same, that is: the venue should be comfortable and spacious, soundproofing, good lighting and ventilation, no other interference, the best curtains, easy to see clearly in the projected material put on the projector, quiet and not noisy, air-conditioning is good, sockets, power supply, whiteboards, microphones and other equipment is complete.

3. Record the relevant matters of the meeting in writing

In the process of preparing for the meeting, the various matters related to the meeting, such as time, place, meeting agenda, etc. should be recorded in writing, easy to follow up in the work of inspection. Decisions about the meeting, notification and so on to print out to the relevant personnel, not only verbal notification, as the saying goes, "mouth says no evidence", sometimes the secretary has notified the various departments in charge, but some people are busy and forget, so we must do the work in detail. Modernization of the meeting can not be separated from a variety of auxiliary equipment, before the meeting, it should be a variety of auxiliary equipment ready.

1. tables and chairs, name plates (modern high-grade meeting rooms with desktop intelligent terminals to replace the traditional name plates), tea

Tables and chairs are the most basic equipment, according to the needs of the meeting can be set into a round table type or report type, if the number of people attending the meeting is more, the general should be used in the report type, do not need to prepare the seating cards, if the number of people attending the meeting is relatively small, the general use of the round-table type, and to make the If the number of people attending the meeting is large, the report type should be used without the need to prepare seat cards. But in order to improve the grade of the meeting and to meet the needs of modern meetings, generally using desktop intelligent terminals that can be reused to promote the process of paperless, truly reflecting the green meeting, the need for intelligent meetings.

The meeting of the tea drinks best prepared mineral water, because everyone's tastes are different, some people like to drink tea, some people like to drink beverages, there are people like to drink coffee, so if there is no special requirements, mineral water is the most acceptable choice for everyone.

2. Sign-in book, roster, meeting agenda

The role of the sign-in book is to help understand how many people are present at the meeting, respectively, who, on the one hand, enables the meeting organizer to find out whether someone is absent, on the other hand, enables the meeting organizer to arrange the next step according to the sign-in book, such as meals, accommodation and so on. The printing of the roster can facilitate the chairman of the meeting and the participants as soon as possible to grasp the relevant information of the participants, deepen understanding, familiar with each other.

3. Blackboards, whiteboards, pens

On some occasions, participants need to write or draw on the blackboard or whiteboard, so as to illustrate the problem, although the rapid development of audio-visual equipment, but the traditional way of expression is still favored by many people, and on the blackboard or whiteboard with improvisation, easy to express the characteristics. In addition, chalk, universal pen, board eraser and other supporting tools are essential.

4. a variety of audio-visual equipment

The development of modern technology has brought the projector, slide projector, VCR, laser pointer or pointer stick and other audio-visual equipment, which provides great convenience to people. Before holding a meeting, it is necessary to check whether all kinds of equipment can be used properly, and if you want to use a slide projector, you need to make slides in advance. Sound recorders and video cameras can record the process and content of the meeting in full, and sometimes it is necessary to immediately print out the conclusions or recommendations of the meeting, then you need to prepare a small photocopier or printer.

5. Information, samples

If the meeting is a business report or product introduction, then the relevant information and samples are essential. For example, in the introduction of a new product, alone verbal generalizations can not give a deep impression, if you show a specific sample, combined with samples one by one to introduce its characteristics and advantages, then the impression left will be much deeper.

6. Conference markers, backdrops, display boards

Conference markers generally refer to the name of the meeting and the meeting slogan banner.

In order to strengthen the effect of the meeting, many meetings will be the conference logo landscaping, rendering for the meeting backdrop (using the airbrush screen), especially some special such as the Party Congress, etc., the use of airbrush backdrop, can be the party emblem, flags, etc. airbrushed on the screen, thus saving the cost of the meeting and the preparation time. However, the use of airbrush screen, we must pay attention to the use of environmentally friendly materials, otherwise the pungent odor emitted by the airbrush screen not only affects the meeting is divided into, on the participants, especially the podium seated people's health is not conducive.

In order to render the meeting or activity, inside and outside the venue to place the display board is an effective method.