You need to master these 5 key points to improve your project management skills

How important is project management?

Fortune magazine has pointed out that the ability to manage projects has become an essential skill for people in the workplace.

And in 2009, Ren Zhengfei also proposed, "A good enterprise, necessarily project-centered; excellent enterprise employees, necessarily with project management capabilities."

In 2021, Huawei became the world's leading ICT provider and the world's No. 1 in 5G technology, thanks to the consistent implementation of "project-centeredness."

At Huawei, project management capability is considered a core competency for all employees. Employees who have the ability to manage projects well have much higher positions and incomes than others.

In Baidu's encyclopedia, project management (Project management) is explained as: the use of a variety of related skills, methods and tools, in order to meet or exceed the project requirements and expectations of all parties involved in the project, a variety of planning, organizing, leading, controlling and other activities.

The inside of the elaboration of the "use of a variety of relevant skills, methods and tools", that is to say, as a person in the workplace, good project management only methodology is not enough, but also the use of efficient management tools.

The right management tools not only improve individual/team productivity and efficiency, but also prepare the organization for the changes brought about by high-impact projects.

Therefore, for optimal performance, we need to make full use of project management tools.

In general, there are five general processes in project management: initiation, planning, execution, monitoring, and closeout.

Get a new project, do not rush to do the task decomposition, otherwise it is easy to lead to unclear requirements, and because of insufficient communication of requirements and a variety of problems, or even some of their own did not think of some of the circumstances.

Get a new project, the first step is to clarify the project requirements, followed by determining the project objectives, project objectives, must meet the SMART (Management of Objectives) principles, namely:

S: Specificity (Specific) - the goal should be clear and specific, can not be generalized

M: Measurable (Measurable) - goals can be measured qualitatively or quantitatively

A: Attainable (Attainable) - goals can be achieved with effort

R: Relevant - the goal must be relevant to other goals

T: Time-bound - the goal needs to be accomplished by a specific deadline

Once the project goals are defined, it is important to define the expectations of the stakeholders and finally select the project team members.

The planning phase of project management is a very important phase in the project implementation process.

In this phase, in order to make the work of the project team in order to carry out the work, you need to complete the decomposition of the work tasks, estimate the duration of the task, scheduling, planning and communication of risk and other elements of the work.

First, you can create a project using Fly Project.

Then, using the SMART principle of Attainable (Attainable), the overall project is broken down into small digestible tasks, so that the collaborators Clear path to achieve the process.

Next, combined with the SMART principle of time-bound (Time-bound), for each task to set the key points and deadlines, so that each implementer can be on time, quality and quantity within the budget to complete the task.

Finally, after disassembling the project, the next step is to rationalize the allocation and implementation of people.

What we need to do is to utilize the SMART principle of specificity (Specific), that is, the specific indicators of the relevant tasks, standards and requirements in the assignment of the background information to be clear, making the task more clear, and then in the invitation to collaborate with WeChat friends, fly project collaborators, etc., for others to send out matters.

The assigned task is sent to the executor's WeChat window in the form of a card, which instantly synchronizes collaboration on the task.

After the collaboration is accepted, the task will automatically enter the other party's schedule, and they will be reminded of the task's progress and processing through daily reports.

Project execution includes pre-project work, scope changes, documenting project information, motivating team members, and emphasizing project scope and goals.

In the process of project execution, the most important element is the effective communication of project information in order to ensure the timely transmission of information.

On the fly, whether it is a project, or sub-tasks, there is a separate IM, without the need for additional new group chat on WeChat, and the information between the various tasks does not interfere with each other.

During the communication process, we can mark the key points of the communication content of the text, documents, etc., and Fly Item will automatically refine the "key points" and "documents", so we no longer need to "climb the stairs" to find the dry goods. "The newest addition to the system is a new, more efficient, and more effective way of communicating with your friends and family.

In the collaboration process, in order to promote the progress of the matter, it is inevitable to need to hold a meeting to discuss, and after the meeting, it will also generate the corresponding to-do list, as well as publish instant announcements and so on.

So, in addition to collaboration and schedule management, Fly Item also supports widgets that facilitate collaboration behavior by enabling meeting booking, time solicitation, to-do creation, and announcements in the corresponding items.

The supervision phase of project management runs throughout the project and is an important process to ensure that the project moves forward in the direction of its goals, that is, to detect deviations and take corrective measures in a timely manner, so that the project's progress does not deviate from the target direction.

Flying project "matter pulse diagram", to a certain extent, based on the SMART principle of relevance (Relevant), it allows us to visualize and monitor the progress of the whole matter, the successive priorities, and who is responsible for what is clear at a glance.

Once a problem is identified, the project manager must make adjustments to the plan and schedule to keep the actual progress in line with the plan to ensure that the project can proceed smoothly.

When the project enters the summary and acceptance phase, the project has entered the end. Traditional project summarization is just thinking in terms of the current project, which has little effect on the subsequent work.

But by adding a knowledge management approach and thinking about the future, you can effectively improve the organization's execution of similar projects in the future based on the lessons learned from the project, while avoiding repeating mistakes.

When the project enters the closing phase, on the one hand, Fly Project will automatically store and categorize project documents.

On the other hand, FlyItem's note-association feature allows you to do a review and summarization, which is very useful for project management; i.e., you can summarize the mistakes you may have made in similar projects in the future, as well as good points that can be applied, and then associate the summary note with the relevant issues and share it with your collaborators.

In this way, the project documents and summarized notes become company knowledge that can be used by subsequent employees.

No matter what your project goals are, understanding and controlling project management has five phases: start, plan, execute, monitor, and close, all adjusted and controlled from the project's actual starting point, in order to make the project develop in the right direction, and improve the project's success rate.

Of course, clearing up the whole process of project management is not enough, as a workplace people also need to practice, according to the complexity of the project responsible for the selection of appropriate management tools, and then in the process of actually doing the project to deepen their understanding of the accumulation of experience, so that they can really master the essence of project management.