Traditional foreign trade export business

1. Customer inquiry: Generally, before a customer places a \ x0d \ x0d \ purchase order, related orders will be inquired to the business department for some details. \ x0d \ \ x0d \ 2。 Quotation: the business department responds to the customer's inquiry in time to determine the product name, model, manufacturer, quantity, delivery date, payment method, packaging specifications, cabinet type, etc. The proforma invoice will give the customer a formal quotation. \ x0d \ \ x0d \ 3。 Get the order: after negotiation, receive the formal purchase order from the customer. \ x0d \ \ x0d \ 4。 Place a production order: after the customer's order is confirmed, place an order with the factory and arrange the production plan. \ x0d \ \ x0d \ 5。 Business approval: after receiving the order, the business department will make a business approval form first. Fill in the items in the "Export Contract Audit Form" truthfully, and list all kinds of estimated expenses as far as possible. The contract approval shall be accompanied by the fax of the customer's order and the purchase contract with the factory. The audit form should be signed by the salesman, approved by the department manager, and then submitted to the management for approval before implementation. If the amount is large, or there are terms such as advance payment and commission, it must be approved by the general manager of the company. After the contract is approved, a sales order will be made and handed over to the department process personnel for follow-up. \ x0d \ \ x0d \ 6。 Issue production notice: after confirming the delivery date, the business department can issue a production notice to inform the factory to produce on time under the following circumstances: \ x0d \ x0d \ 6. 1: If it is a customer who pays by letter of credit, it is generally 1 month before the delivery date to confirm the receipt of the letter of credit. \x0d\\x0d\6.2: If it is a T/T payment customer, confirm that the deposit has been received. \x0d\\x0d\6.3: If it is a lending customer or receives foreign exchange through bank D/A, it needs the manager's confirmation. \ x0d \ \ x0d \ 7。 Inspection: \ x0d \ x0d \ 7. 1: inform the company inspector to inspect the goods one week before the delivery date. \x0d\\x0d\7.2: If the guest wants to inspect the goods by himself or the designated inspector, he should ask the customer to inspect the goods one week before the delivery date and inform the planning department of the inspection date. \x0d\\x0d\7.3: If the guest designates a third-party inspection company or a fair company to inspect the goods, he should contact the inspection company two weeks before the delivery date to make an appointment for the inspection time, so as to ensure that the time is arranged before the delivery date. Notify the factory of the inspection time after confirmation. \ x0d \ \ x0d \ 8。 Prepare basic documents and packaging materials provided by the factory, and make export contracts, export commercial invoices, packing lists and other documents (which should be made by the business merchandiser and handed over to the merchandiser). \ x0d \ \ x0d \ 9。 Commodity inspection: If the products are legally inspected by the state, the requirements for commodity inspection should be clearly stated when ordering from the factory, and export contracts, invoices and other materials needed for commodity inspection should be provided. But also tell the factory the export port of future products so that the factory can handle commodity inspection. You should get the inspection certificate/bill one week before delivery. \ x0d \ \ x0d \ 10。 Booking: \ x0d \ x0d \ 10. 1. If the contract signed with the guest is FOB China, the guest usually designates a transportation agent or shipping company. You should contact the freight forwarder as soon as possible to inform the delivery intention and understand the export port to be arranged, the shipping schedule, etc. And q confirm whether the factory delivery can be earlier than at least one week before the sailing date and whether the shipping schedule can meet the delivery date required by the guests. A written shipping bill should be sent to the freight company two weeks before the delivery date, and it can usually be obtained one week before sailing. \ x0d \ \ x0d \ 10.2。 If the freight is paid by the seller, it should consult the freight company or shipping company as soon as possible about the shipping schedule, freight rate, sailing port and other matters. After comparison, we choose a shipping company with favorable price, good reputation and suitable sailing schedule, and tell the salesman to inform the guests. If the guest disagrees, choose another shipping company recognized by the guest. Book the warehouse in writing two weeks before sailing, and the procedure is the same as above. \ x0d \ \ x0d \ 10.3。 If the goods are not enough for a small container and need bulk goods, please book the location of bulk goods with the freight forwarding company. When you get the warehouse receipt, you should also know the customs clearance time, warehousing declaration requirements and so on. \ x0d \ x0d \ 10.4。 When booking shipping space from a transportation company, a written shipping space booking form must be faxed, indicating the scheduled date of shipment, container type and quantity, destination port, etc. , in order to avoid mistakes. \ x0d \ \ x0d \ 1 1。 Arrange to haul containers: \ x0d \ x0d \11.1. After the goods are ready and qualified, entrust the trailer company to hoist the container. Trailer companies should choose safe and reasonable companies to sign long-term cooperation agreements to ensure safety and punctuality. Fax the following information to the trailer company: warehouse confirmation/container release form, shipping company, warehouse number, container towing power of attorney, indicating container loading time, container type and quantity, container loading address, customs broker and loading port. If the inspection company looks at the container, it should specifically state that it cannot be late. You also need to send back a loading information, listing the container number, license plate number, driver and contact number. \ x0d \ x0d \ 1 1.2。 Fax a copy of the loading information to the factory, listing the loading time, cabinet type, warehouse order number, order number, license plate number and driver's contact number. \ x0d \ x0d \ 1 1.3。 The factory is required to fax a shipping notice to the business department as soon as possible after the container leaves the factory, indicating the departure time of the container and the actual shipment quantity. And record the package number and seal number as the information of the bill of lading. The factory is required to remember to put a seal on the cabinet after loading it. \ x0d \ \ x0d \ 12。 Entrusted customs declaration: at the same time, submit the documents required for customs declaration to the cooperative customs broker, and entrust export customs declaration and commodity inspection for customs clearance. There is usually two days for customs declaration (before the ship is intercepted). When consigning for customs declaration, you should provide a container loading information, including cargo and quantity, port, shipping company, warehouse number, container number, sailing and closing time, trailer company, container type and quantity, our company contact person and telephone number, etc. \ x0d \ \ x0d \ 13。 Get the transportation document: \ x0d \ x0d \ 13. 1. Fax the supplementary contents of the bill of lading to the shipping company or freight forwarder within two days after sailing at the latest. Supplementary information should be made according to the letter of credit or customer's requirements, and the correct quantity of goods and some special requirements should be given, including the shipping certificate issued by the shipping company attached to the bill of lading. \ x0d \ \ x0d \ 13.2。 Urge shipping companies to issue samples of bills of lading and waybills as soon as possible. After carefully checking the samples, confirm the contents of the bill of lading to the shipping company in writing. If the bill of lading needs to be confirmed by the guest, you should fax the sample of the bill of lading to the guest first, and then ask the shipping company to issue the original after confirmation. \ x0d \ \ x0d \ 13.3。 Pay the freight and miscellaneous fees in time, and notify the shipping company to obtain the bill of lading and other transportation documents in time after payment. Payment of freight should be registered. \ x0d \ \ x0d \ 14。 Prepare other documents \ x0d \ x0d \ 14. 1. Commercial invoice: among the documents required by the letter of credit, the commercial invoice is the most stringent. The invoice date should be determined after the opening date and before the delivery date. The description of the goods on the invoice should be exactly the same as that on the letter of credit, and the figures and amounts on the text should be correct. The invoice terms in the letter of credit should be displayed, and the shipping mark should also be displayed. If the invoice needs to be certified by the other embassy, it usually needs to be processed 20 days in advance. \ x0d \ x0d \ 14.2。 Format Certificate of Origin: Apply to the Inspection and Quarantine Bureau for format certificate of origin before delivery. It should be noted that the date of transportation should be before the delivery date and sailing date of the letter of credit and after the invoice date. If it fails to be handled before delivery, it is necessary to provide customs declaration, bill of lading and other documents for certification. For the goods transshipped through Hong Kong, it is usually necessary for China Commodity Inspection Company in Hong Kong to sign Certificate A to prove that the goods have not been reprocessed in Hong Kong. \ x0d \ x0d \ 14.3。 General certificate of origin: General certificate of origin can be handled at the China Council for the Promotion of International Trade, with lower requirements. It can be reissued not too long after delivery. If the certificate of origin needs the signature of the embassy, it must be processed 20 days in advance, just like an invoice. \ x0d \ x0d \ 14.4。 Shipment notice: generally, it is required to inform the guests of the details of delivery within a few days after sailing, including the name of the ship, flight number, sailing date, expected arrival date, goods and quantity, amount, number of pieces, shipping marks, port of destination agent, etc. Sometimes letters of credit require proof of delivery, such as fax report, letter delivery form, etc. , and pay attention to the processing within the time required by the guests. \ x0d \ x0d \ 14.5。 Packing list: The packing list should clearly indicate the packing condition of the goods. It should show the quantity, gross weight, net weight and outer box size of each box. The total volume calculated according to the size of the outer box should be consistent with the indicated total volume. For the convenience of guests, the shipping mark and container number should be displayed. The weight and volume of the packing list should be consistent with the bill of lading. \ x0d \ x0d \ 15。 Presentation: \ x0d \ x0d \ 15. 1. If the letter of credit is used to collect foreign exchange, all documents should be prepared within the specified time, and carefully reviewed before being submitted to the bank for negotiation. \ x0d \ x0d \ 15.2。 If the remittance is received by telegraphic transfer, fax the bill of lading to the guest immediately after obtaining it, and send the original bill of lading and other documents to the guest after confirming the receipt of the balance. \ x0d \ \ x0d \ 15.3。 If T/T collects foreign exchange, it is required to collect the full amount before it can be used as a counter, and it must wait until the time of collection. You can send the original to the guests as soon as you get the bill of lading. \ x0d \ \ x0d \ 16。 Business registration: after each export business is completed, it should be registered in time, including computer registration and written registration, so as to facilitate future inquiry and statistics. \ x0d \ x0d \ 17。 Document archiving: All documents, letters of credit and negotiation documents must be kept in one set for future reference. \ x0d \ \ x0d \ 18。 The voucher clerk should pay attention to collecting information such as freight rate change, delivery date and route. Usually help salesmen quote.