What reimbursement software can be used for enterprise reimbursement to improve efficiency?

The development of computerized accounting in China has a history of more than ten years. With the progress of information technology, the financial software system is becoming more and more mature and stable, and the use of financial software is generally accepted by financial workers. Most enterprises and institutions have taken financial software as an indispensable tool in their work, just as accountants used abacus at first.

Nowadays, the development of financial software has also promoted the increasing demand for information in enterprises, and financial software has been far from meeting the needs of management. Among them, cost control is a financial link that enterprises are most concerned about at present. Most enterprises still use traditional manual management methods, expense reimbursement has always been manual operation, and the budget has been artificially controlled. Therefore, there must be related management tools to support the development of enterprises, and expense reimbursement software was born, among which Derun software "expense reimbursement cloud platform" is very close to the actual needs of users.

process

Let's recall the whole process of traditional reimbursement. Busy reimbursement personnel rushed back to the company to fill out the reimbursement form, because only in the company can they fill out the reimbursement form. After finding the document, they hurried to the department head to sign it. The department leader looked at the reimbursement form and found out the budget execution table. Because some expense companies stipulate budget control, check whether the reimbursement content exceeds the budget, and the reimbursement personnel hold the documents signed by the department leaders. He ran to the boss to sign, and the boss was hard to find. The boss signed it quickly and finally sent it to the financial department for approval. After the financial audit, the reimbursement personnel are required to wait for the payment notice. In the case of such a smooth reimbursement process, the reimbursement staff also spent nearly two hours. If the signing process is not smooth or the documents are unqualified, it will only take more time. If the group's expenses are huge and the reimbursement time and place are concentrated, you can imagine how much financial pressure there is. It can be seen that many defects of traditional reimbursement methods make the expense management of many large and medium-sized enterprises unable to meet the demand:

Management defect

1. The reimbursement documents are not standardized, the expense rationality can't be controlled, and the relevant reimbursement regulations can't be queried in time, which leads to high error rate, which affects personal reimbursement and departmental financial accounting, and is inefficient and illegible.

2. The original documents are saved in paper form, so it is impossible to query, summarize, analyze and compare the data for many years, and it is also impossible to query the historical data related to reimbursement.

3. The traditional reimbursement method can't fill out the reimbursement form remotely, and the reimbursement time is easy to concentrate, and a lot of work has been accumulated in financial audit and accounting, which leads to a backlog of work, which is not conducive to work optimization.

4. Due to time and place factors, approvers at all levels can't pass documents quickly, sometimes they stay at an approval node for a long time, and even need reimbursement personnel to go back and forth to many departments. The reimbursement cycle is too long, employees complain and the leadership is cumbersome.

5. If there is project or expense budget control, the traditional reimbursement mode can only manually browse the budget report and reimbursement form at the same time and query them one by one. In enterprises and institutions with complex reimbursement business, this work seriously takes up a lot of time and energy.

6. Financial accounting needs to make financial vouchers for each reimbursement business, and then bookkeeping can give full play to the advantages of financial software. However, due to the large amount of reimbursement and complex business, it is inevitable and difficult to find the original invoice, paste it at the same time, and then enter the voucher in the financial system.

7. The unit expenditure rules and budget system cannot be enforced, and often cannot be well implemented due to personal factors.

For example, the first paragraph is unclear, the second paragraph is not borrowed, the fund is special, the amount of various expenses, the reimbursement period and so on.

8. The traditional reimbursement method does not include the in-transit reimbursement or loan business (that is, the business submitted by the reimbursement personnel but not fully approved) into the budget system, resulting in the lack of scientificity and rationality of budget balance data and budget expenditure data.

These are just some easy-to-find and real phenomena, especially in full-budget expenditure units and large group enterprises. It is imperative to adopt online reimbursement system.