How to send a letter

The complete process of sending a letter includes: preparing the letter, writing the letter, filling the letter, sealing the letter, writing the address, affixing the stamps, and mailing the letter.

I. Preparing a Letter

Before sending a letter, we need to prepare the content of the letter and the envelope. First of all, we should make clear the purpose and theme of the letter, and express the information we want to convey in a concise and clear language. The choice of letterhead is also very important, you can choose different letterheads according to different occasions, for example, business letters can choose professional letterheads, while letters to friends and relatives can choose more friendly and warm letterheads. Then, we need to choose the right envelope to ensure that the envelope can accommodate the letter and can protect the privacy of the letter.

Second, write a letter

In the process of writing a letter, we should pay attention to the following points. First, the letter should begin with a title, choosing the appropriate title according to the object of the letter. Then, we should state clearly the purpose of the letter and briefly summarize its content. Next, we can elaborate on the subject of the letter and express our meaning in clear and concise language. In the process of writing a letter, we should try to avoid using complex vocabulary and long sentences to avoid ambiguity or misunderstanding.

Three: Filling the Letter

When the letter is written, we need to put it into an envelope. Before loading the letter, we can check the content of the letter again to make sure there are no omissions or mistakes. Then, we should fold the letter carefully to fit the size of the envelope and put it into the envelope. During the process of filling the letter, we should be careful not to let the letter get damaged, for example, by avoiding folding the letter too much or wrinkling it.

Four, sealing

When the letter is loaded into the envelope, we need to seal the envelope to protect the privacy and integrity of the letter. Generally, we can use wet glue or tape to seal the envelope to ensure that the mouth can be tightly glued. During the sealing process, we should make sure that there are no holes or looseness in the seal so that the letter will not be damaged or lost during the mailing process.

Fifth, write the address

After sealing the envelope, we need to write the recipient's address and the sender's address on the envelope. The recipient's address should be written in the center of the front of the envelope, including the recipient's name, street address, city, zip code and other information. The sender's address should be written in the upper left corner of the envelope or on the back of the envelope and also include information such as the sender's name, street address, city, and zip code. In the process of writing the address, we should pay attention to write clearly and neatly so as not to cause errors or delays in mail delivery.

Sixth, stamps

After writing the address, we need to put the stamps on the upper right corner of the envelope. The choice of stamps should be based on the weight of the letter and the area where it is to be mailed, making sure to pay enough postage. During the process of applying the stamps, we should make sure that the stamps are firmly attached to the envelope so that they do not fall off or get damaged during the mailing process.

Seven, mailing

When the envelope is ready, we can drop the letter to the post office or courier company for mailing. Before mailing, we can choose the appropriate mailing methods and services, such as ordinary mail, registered mail, express mail and so on. In the process of mailing, we should comply with the relevant regulations of the post office or courier company and fill in the mailing slips or provide the necessary information as required. After mailing, we can keep the mailing vouchers for inquiring or tracking the status of the mails.

Precautions for sending mail

1. If there are important documents or sensitive information in the mail, you can consider using folders or encryption to protect the security of the mail content.

2, if it is very important mail, it is recommended to take out insurance, so that the loss of compensation, and generally insured mail courier will be more careful in case of error.

3, send the time to be appropriate, like the general courier mail are in the daytime hours of work, that time there is also a deliveryman to send mail, so they try to choose the daytime in the mail.

4, now there are a lot of courier companies, they can according to the importance of their own mail letter to choose the courier company, and the general documents to be more expensive than ordinary household goods to send a little price, do not spare the money.