How to make a good project plan?

After the construction project documents are accumulated, they should be systematically sorted out before they can be filed. The systematic arrangement of project documents means that according to certain arrangement principles and methods, the projects with certain organic connection and the same or similar value are record group together, and a set of documents is formed according to the characteristics of the formation of project documents, which is called a document set. The process of composing project documents according to their formation rules and organic connections is called generating papers.

Principles of generating test papers for project documents

The integrity and internal relations of the project documents should be considered in the composition of the project documents, that is, according to the formation law and complete characteristics of the documents, the organic relations of the documents in the volumes should be maintained, and the papers should be scientifically classified and reasonably composed. Project documents can be classified, sorted and grouped according to the requirements of General Requirements for the Composition of Science and Technology Archives, Archives Management Specifications for Construction Projects, Engineering Construction Specifications, Acceptance Evaluation and relevant specifications for archives management in various industries. When composing a volume, the independence and integrity of the files in the volume should be considered, that is, the contents of the files in the volume should be relatively independent and complete, and one or more volumes should be composed according to the nature, characteristics, content and quantity of the files in the volume. Independent volumes and complete sets of project documents should be kept as they are, and should not be disassembled or reorganized.

The integrity of project documents should be considered when writing papers. The complete collection of project documents is the basic requirement of project archives work, that is, the complete collection and reasonable compilation of project documents that reflect the same theme and are internally related.

Project file group volume requirements

The main unit of project document composition should be the project document forming unit, that is, the project document forming unit classifies, arranges and composes the project documents according to the requirements of file management.

The project documents should be collected completely before compilation, and the signing procedures should be complete. The carrier and printed materials should meet the requirements of file protection.

Special attention should also be paid when writing a paper: (1) There should be no duplicate files in the case file, and when using the file attachments, it should be indicated in the reference table. (2) When documents with different retention periods form a volume, the retention period of the files shall be long. (3) Files in different carrier forms should be grouped separately.

Method for composing project files into test papers

Due to the different nature, content, formation stage and formation unit of project documents, the methods of generating test papers are also different. On the basis of following the principle of composing papers, according to the characteristics of various industries, the paper should be composed reasonably to ensure the convenience of storage and utilization.

First, the pre-project documents, project management documents, completion acceptance documents and production preparation documents are generally grouped according to stage, problem and source. Second, the design documents should be grouped by stage and specialty, and the design change documents should be grouped by specialty (unit project) and time. Three, the construction documents are generally grouped according to the unit project. 4. Debugging documents are generally grouped by debugging stage, specialty and system. Fifth, quality supervision documents are generally grouped by stage, node and specialty. Six, supervision documents are generally grouped by language, specialty (bid), time and other characteristics. Seven, raw material quality documents are generally divided into professional papers according to the type and model of materials. Eight, equipment files generally according to the characteristics of complete sets of equipment, according to the professional and system grouping.

Common problems and solutions of generating test papers

1

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Previous documents

In the process of generating papers in the early stage, we often encounter the same problem involving many contents. It is impossible for a file to contain all the contents, such as feasibility study and preliminary design documents, and it involves many contents such as review opinions, reports, explanations and drawings. The composition of this kind of archives should follow the natural law of the formation of archives, while maintaining the relative independence and integrity of the content. At the same time, the files with the same theme should be arranged in chronological order, so as to keep the organic connection between files and within files.

2

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construction document

Generally, according to the unit project, combined with the working procedure, according to the contents of the construction documents, it is composed of one or more volumes. However, in actual construction, sometimes the construction unit will contract a unit project to several construction units when dividing the project. For example, different sub-projects of a unit project are contracted to different construction units. In this case, the principle of "whoever contracts shall arrange" shall be followed, and each construction unit shall arrange the construction documents of its own contracted part. After the completion of the whole unit project, the files formed by each construction unit will be sorted according to the division order of the unit project to form a complete set of unit project files. In the process of composing construction documents, the problem of composing papers according to language rather than construction procedures often occurs, which breaks the organic connection between specific construction records, inspection reports and other documents. According to the construction site and construction procedures, the papers should be assembled to ensure the quality of documents and ease of use.

three

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Debugging file

Baihetan Hydropower Station under construction

Generally, papers are organized by stage and specialty (system), that is, debugging documents of the same stage are organized according to the principle of systematicness and completeness. However, in the actual test paper composition, there is often a problem of composing papers according to different languages at different stages. For example, we must pay attention to overcoming the wrong method of putting the debugging schemes and measures of each debugging stage into one book and the debugging records and reports of each debugging stage into one book. Taking hydropower construction projects as an example, debugging projects generally include single-machine debugging, water filling test debugging, overspeed debugging, up-flow test, load rejection test and load test, and 72-hour full-load trial operation, followed by network-related tests and performance tests. When composing papers, the system should be composed by stages: single debugging documents are generally composed of the installation unit in the construction document file; Water filling test, water commissioning, overspeed commissioning, up-flow test, load rejection test, load test and complete set of start-up commissioning documents, and the commissioning unit will sort out the commissioning scheme, measures, commissioning records and reports in stages; Performance test is a test item for technical indicators such as efficiency and vibration during the unit assessment period, and the resulting performance test plans, reports and other documents are compiled by the test unit according to the test items.

four

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Quality supervision document

Papers are generally organized by stage and specialty. Quality supervision documents are documents formed by quality supervision institutions, which are grouped according to the quality supervision stages (nodes) stipulated in the supervision and inspection norms of various industries. In practice, there is often a wrong way to put the similar files of various professions and stages (nodes) into one volume. Instead of grouping the supervision and inspection reports and rectification closed-loop files of each stage (node) by language, all files of a stage (node) are grouped into the same volume, that is, all files of the same stage (node) such as supervision and inspection reports, application forms, reports of various units and rectification closed-loop files.

five

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Supervision document

Papers should be written according to the characteristics of language, specialty and time. Supervision documents are divided into supervision planning documents, supervision record documents, supervision meetings and reports, supervision review documents, etc. Supervision planning documents such as supervision outline, planning and implementation rules. Group according to language; Documents such as supervision logs and site records are grouped by specialty, among which supervision logs are grouped by specialty, combined with recorder and recording time, and supervision site records are grouped by specialty, combined with the order or time sequence set by the next site; The supervision meeting and report documents are grouped in chronological order; Quality, schedule, safety, capital and other supervision and review documents. It shall be compiled by the construction unit applying for inspection, so as to ensure the integrity and integrity of the engineering documents.

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Raw material quality certificate

The quality certification documents of raw materials should be divided into professional papers according to the types and models of materials. For the construction units whose construction scope involves multiple unit projects, refer to the archives management specifications of various industries, and compile the factory quality certificates, test reports, entry inspection documents, retest reports, test sheets and witness sampling documents of the same specialty, the same variety or the same type of materials in a centralized way according to the archives classification of various industries. Of course, in the actual construction process, we should pay attention to the raw materials submitted for approval according to varieties and materials to avoid being difficult to separate when composing papers; For the construction unit that only undertakes one unit project, in order to ensure the integrity and completeness of the construction documents of the unit project, a complete set of original data documents can be compiled according to the unit project.

In the process of generating project documents, we should pay attention to the closeness of the documents. For example, there are closed-loop documents such as design change notice and implementation feedback form, supervision notice and reply form, quality supervision and inspection report and rectification closed-loop form, equipment defect notice and treatment checklist. , and the notification and reply files should be generated one by one, not separately, so it is necessary to ensure organic connection.

In the file management of construction projects, the quality of file arrangement is the key to improve the efficiency of project management and subsequent production and operation, and improve the utilization rate of files, and the file composition is the most important link in file arrangement. Therefore, mastering the principles, methods and requirements of generating test papers and overcoming the problems that often appear in the actual process of generating test papers are the basis for doing a good job in generating test papers for project files. Project file managers have the responsibility to do a good job in composing project files, so that project files can play a greater role in future production and operation.