How to realize the innovation of archives management

Lead: Archives are the true records of history and the key to understanding and grasping the law of development of things. Archival work is a noble cause of writing history for the times, spreading fire for civilization and contributing to society. Manage archives for the party, preserve history for the country and serve the people? Our sacred duty is to contribute to the present and benefit the future.

How to realize the innovation of archives management?

1. Problems in current file management

1. 1 Not paying enough attention to archives and weak management consciousness.

For a long time, quite a few people, including some leading cadres, have some misunderstandings about archives work. They think that archival work is the routine work of copying, writing and keeping, not the main work of the unit, and can not create economic benefits for the unit, as long as? Keep the booth? , don't lose, don't leak, can handle the handover, check the file. The idea of despising archival work shows that some people lack understanding of archival work and neglect archival work can no longer meet the current management needs.

1.2 the management strength is weak, the management level is not high, and the management means are backward.

Most of the staff members have not received professional training in archival knowledge, and they don't know much about the importance of archives, the requirements of archives management, the collection, sorting, filing and binding of archival materials, and have a weak sense of archival collection. Moreover, most archivists have several jobs, and they don't put enough energy into archival work. Daily affairs often just put the materials into the file box, but not filed in time, which seriously affects the level of file management. Secondly, some archived materials are not true and accurate enough.

1.3 Insufficient investment and funds in archives hardware.

In recent years, with the progress of science and technology, computer and network technology have been widely used in management, and management methods have been continuously improved. However, there are few units that use computer and network technology to manage archives, and they basically use manual collection and retrieval. The lack of information is not conducive to the collection, utilization and development of archives. The necessary conditions for file management are not in place, the file construction is not standardized, the file cabinet is outdated, and the file storage conditions are poor.

Some units have many files, and the archives are narrow and humid. Eight defenses? The equipment is not matched, which causes the file materials to be moldy and moth-eaten, and affects the beauty, neatness and completeness of the file. Some file management units can't buy all the necessary tools and unified folders.

1.4 also has some problems in information development and compilation.

For the purpose of reaching the standard, upgrading and coping with the inspection, some archives departments randomly choose several questions, which makes the products compiled and developed low in level, poor in quality, low in practicality and low in use value. Although some topics are easy to keep up with the situation, the editing and research time is too long, which has lost its timeliness and affected its role.

2. Some suggestions on the problems faced by archives management.

2. 1 Strengthening archives consciousness has a great impetus to archives work.

For archivists, according to the characteristics of the new era, they should emancipate their minds, change their concepts, establish a brand-new service consciousness, break the traditional closed service mode, establish an open and advanced service mode, actively understand the social needs, conduct special analysis and research, vigorously explore all kinds of information in the library (room), and use various modern technical means to increase the comprehensive development of archival information resources to provide efficient archival information services for the society. Only in this way can a virtuous circle of archival work be formed, and only in this way can the archival consciousness of the whole society be truly enhanced.

2.2 Do a good job of file service awareness.

2.2. 1 Do a good job in the whole process of file development and utilization to realize the value of file development and utilization.

After doing the advanced service and participating in the service work, we should summarize, summarize, collect and analyze the data of various utilization effects in time, find problems and laws from them, and do the whole service well. See what services archives development and utilization have provided for business work, what problems have been solved, and what social and economic benefits have been achieved; See what weaknesses and deficiencies exist in archival work itself, such as whether the collection of archival materials is complete, whether the arrangement is systematic, whether the examination paper is reasonable, whether the appraisal is accurate, and whether the retrieval tools are practical.

2.2.2 Do a good job in the whole service and strengthen the secondary development of key archives information resources.

In the whole tracking service, through the investigation of users, the statistics of borrowing contents, the analysis of using methods, and the arrangement of compiling and researching practicability, we can fully understand the archival entities used in the development and utilization work, and find the archives with high frequency of use, many consulting units, frequent use and wide range. This part of the archival information resources will be needed and indispensable in the next or future development process, and also need a lot of reference and reference in the upcoming climax of utilization.

Therefore, in the further tracking service, we should master the traceability, source, voucher, continuity and introversion of archival information, and integrate it with other forms and carriers of related documents, data, intelligence and information resources for secondary processing and refining, so as to form a new secondary document with more pertinence, practicability and higher value and level to meet the new round of practical needs.

2.2.3 Do a good job in the whole service, and improve the analysis and prediction ability of file development and utilization.

First of all, we should make a comprehensive analysis of the utilization in the past stage to lay a good foundation for the next stage. Such as the quantity, scope, quantity and type of archives utilization, as well as the type, occupation, requirements, psychological state and division of labor of users;

Secondly, it is necessary to analyze the utilization characteristics of the past stage, extract typical cases with the most departmental business characteristics, and analyze and demonstrate the hot spots, sensitive points and main types of work in the past utilization direction; Thirdly, based on the analysis of the first two points, the development and utilization direction in the next stage is predicted, including the needs of specific business departments, development dynamic analysis, follow-up investigation of key utilization directions, and periodic demand changes.

2.3 Improving the level of development and utilization of archival information resources is the basis of archival work.

The main purpose of archives collection and management is to make full use of archives and give full play to their value. Therefore, archivists should strengthen the awareness of developing and utilizing archival information resources, provide all-round services for the country, society and even schools, and give full play to the role of archives.

In today's information age, if the archival work remains at the level of collection, sorting, storage and passive provision and utilization, it will not meet the needs of the development of the situation. Therefore, in the development and utilization of archival information resources, archivists should first emancipate their minds, renew their concepts, get rid of the closed archives management system, change passivity into initiative, and change the situation of waiting for a rabbit in the past.

2.4 ways to achieve file management innovation

2.4. 1 Innovation of ideas and concepts

Concept innovation is the premise of management innovation. The process of management innovation will always run through the idea of concept innovation. Management innovation must establish modern management consciousness, especially the knowledge, networking and socialization of archives management, take knowledge and innovation as the management goal of archives work, and gradually change the past? Re-hide and light use? Backward ideas.

2.4.2 Innovation of management methods

Although archives (rooms) are rich in information resources, people still feel the lack of collection resources relative to the diversified requirements of users. On the one hand, this is due to the limited number of archives resources, on the other hand, it is also due to the inefficient use of backward management methods.

Therefore, on the basis of enriching the contents and improving the quality of the collection, we must collect the archival resources needed by users purposefully, emphatically and in a planned way, constantly optimize, organize and integrate the archival literature resources, make them systematic, standardized and orderly, and provide services to users in a timely, accurate and efficient manner.

2.4.3 Service model innovation

How to better innovate the service mode requires us to constantly discover new file demands and better service modes in practice to meet the demands. In the work, we should strengthen and improve the initiative, pertinence and timeliness of file service; We should attach importance to and strengthen the research on file users, both current users and potential users, both their current needs and their potential needs, remove the obstacles for users to use files to the maximum extent, strengthen the innovation of file services according to their needs and potential needs, and make the file management work in line with international standards.

3 Conclusion

In a word, archives are the original historical records directly formed by human beings in social practice activities, which are produced by state organs, social groups and individuals in social practice activities. There are many problems in archives management, and it is fundamental to improve the archives consciousness of archivists. Only by strengthening service consciousness, being brave in innovation and comprehensively developing archival information resources can we better serve archival work.