Operation flow of warehouse

warehousing operation refers to the whole process of warehousing operation from goods warehousing to goods delivery. The following is the operation flow of the warehouse that I compiled for you, for your reference, welcome to read! Basic workflow of the warehouse

1. Maintain the inventory management system timely and accurately, and ensure that the accounts, cards and materials of the goods in the warehouse are consistent, the warehouse area is clearly divided, the materials are clearly identified, and the card storage records are continuous and legible;

2. Manage the receipt, delivery and storage of warehouse materials, send and receive materials in strict accordance with the process requirements, track the delivery of operation materials in time, and assist the financial cost management team in controlling and supervising material procurement and workshop production costs;

3. Cooperate closely with the workshop picking group and the buyer, do a good job in the scheduling of production materials, earnestly perform the logistics functions of material storage and distribution, and promptly report to the production department the abnormal situations such as shortage or excessive purchase of production materials;

4. Be responsible for the orderliness, safety, integrity and effectiveness of material management, and implement the storage management of parts and materials

by regions to ensure the storage capacity and appearance; Report the inventory quality of parts and the distribution of dull and overstocked materials to the finance department regularly or irregularly, and fill in and submit the application form for handling dull and scrapped materials regularly as required.

5. do a good job in the delivery, storage and filing of all kinds of original documents in the warehouse;

Basic skills that warehouse management personnel should have

1. Proficiently master the methods, norms and operating procedures of warehousing operation and warehouse management;

2. Be familiar with the warehouse management system and related management processes;

3. Have certain knowledge of quality management and finance;

4. Understand computer operation.

acceptance of goods

1. When goods enter the warehouse, you need to check the orders (purchase orders and production orders). Only when the material number, name, specification, model and quantity of the goods to be put into storage meet the order can the warehousing procedures be handled.

① receiving goods without orders is strictly prohibited; Due to special circumstances such as production emergency and personnel going out, it is necessary to consult the superior and the order management department and obtain authorization and consent to handle it flexibly, but the order management department must fill in the order within one working day;

② it is forbidden to receive goods in excess of the order. A small amount of goods received in excess of the order due to reasonable loss of picking or measuring the minimum production quantity of more or less clause or machine tools shall be within a reasonable range and comply with relevant management norms or regulations.

2. When the goods enter the warehouse, they must be measured and counted accurately by appropriate methods. For receiving goods in large quantities, a certain proportion can be used for unpacking and spot check. If the actual quantity is found to be less than the marked quantity during spot check, the goods shall be received according to the minimum number of spot checks.

3. When goods enter the warehouse, they need to go through the quality inspection procedures, including:

① The materials/products that are outsourced and purchased must fill in the Inspection Form, and the formal warehousing procedures can only be completed after passing the inspection; Delivery vouchers provided by other suppliers or temporary receipt vouchers can only be signed by the warehouse keeper to temporarily receive the quantity, and no official seal on behalf of the company is allowed.

② in particular, the production department requires unqualified sampling? Reuse? Or? Choose to use? The materials must conform to the relevant procedures and approval procedures, and the warehouse keeper must indicate? Unqualified recycling? Or? Choose to use? Words.

③ Self-produced finished products and spare parts must go through warehousing procedures on the basis of quality inspection documents (or documents) of the current batch. Some customers' products also need to have documents confirmed by customers as qualified;

④ if unqualified products and materials in the workshop need to be put into or returned from the warehouse, they must comply with relevant regulations and procedures and be approved by the property management manager. After entering the warehouse, it should be stored separately in a special defective area and clearly marked. It is forbidden to mix with normal materials and products.

4. The materials and products to be put into storage must be packaged (or loaded) in a proper and standardized way. The package identification is clear and consistent with the actual loaded goods. The loading quantity in the same package is uniform, and only one mantissa is allowed in the same batch of goods.

5. the warehouse must promptly notify the purchasing department to handle the return/replenishment of the materials that fail to pass the acceptance inspection or fail to be recycled as required or exceed the order, and the unqualified products found in the workshop production and confirmed by the quality inspection as the responsibility of the outsourcing factory.

goods out of the warehouse

1. Goods out of the warehouse must have legal and approved vouchers and instructions, such as:

① Production and distribution shall be handled according to the Production Material Requisition and Temporary Material Requisition;

(2) the finished products shall be delivered according to the Sales Order and the Shipping Notice issued by the management department;

③ outsourcing materials shall be handled according to the outsourcing Purchase Order;

(4) transferring warehouse shall be based on the transferring warehouse receipt;

⑤ Technology research and development or other non-production requisition shall be handled by Non-production Requisition.

2. All unplanned and unproductive materials shall be signed by the planned purchasing manager.

3. Goods leaving the warehouse need to be signed by the picker/picker on the outbound order for confirmation.

4. The workshop picking must be the designated personnel of the workshop; If the company delivers goods, the delivery person/consignee must be the person designated by the business department; When a foreign unit picks up the goods by itself, it must check the identity and authorization of the picker.

5. For external delivery, the receipt or receipt certificate stamped with the official seal of the receiving unit and signed by the receiving agent must be obtained at the first time.

6. normal production and finished product delivery must be qualified materials. Unqualified materials and products must be issued in accordance with relevant regulations and procedures, and there are examination and approval procedures.

7. All sales and delivery documents must be audited by the financial department and stamped with the Special Seal for Delivery before they can be released from the warehouse. If it is necessary to send out extra pounds of goods, it should be accompanied by two people (one for the warehouse keeper and one for the security guard or other personnel designated by the administrative department) and signed for confirmation, and the payment and billing procedures should be handled in time after the quantity is confirmed.

8. The requisition of finished products or non-production requisition or over-quota production requisition by internal units of the company shall be approved by the general manager or his authorized personnel before going through the requisition procedures in the corresponding warehouse area.

9. It is forbidden to leave the warehouse with white stripes or borrow items from the warehouse without authorization. If it is really necessary to borrow, it must be approved by the general manager or his authorized personnel and the return date should be agreed (generally not more than three working days).

goods stacking and warehouse management

1. The warehouse should reasonably plan the warehouse area and location according to the needs of production and operation and the categories, characters and characteristics of the inventory turnover items. Divide the area to be inspected, qualified product area and unqualified product area according to the category of goods, and clearly mark them.

2. All goods must be placed neatly according to warehouse area, warehouse location classification, varieties, specifications and models, and small materials should be placed on shelves. Stacking is regular and tidy, and only one packing mantissa is reserved for the same goods. Arrange in time according to the above requirements after receiving and dispatching operations.

3. The status identification and card storage records of materials and products are clear, accurate and updated in time, and placed in conspicuous positions of corresponding goods.

4. The warehouse facilities, appliances and sundries, such as forklifts, floor slabs, loading containers/iron baskets, cleaning tools, etc., should be neatly placed in the specified position when not in use, and it is strictly forbidden to occupy the passage or throw them around at will.

5. The site (including office space and warehouse) shall be neat and clean. If there are wastes such as waste paper or more dust, it shall be cleaned at any time, which meets the requirements of 7S management.

6. Strictly press? First in first out? Issue goods in principle.

safety protection

1. No fireworks are allowed in the warehouse. Engineering welding should be submitted for approval in advance and preventive measures should be taken, and special personnel should be responsible for management.

2. The warehouse must be equipped with fire-fighting equipment according to regulations and regularly inspected, repaired and supplemented; It is forbidden to block fire exits, facilities and equipment.

3. Ensure that the warehouse is ventilated and dry, and do a good job in theft prevention, rust prevention, waterproof, moisture prevention, insect prevention and dust prevention.

4. It is forbidden to bring inflammable and explosive articles into the warehouse. Flammable and explosive articles corresponding to warehousing management should be placed in an independent reservoir area that meets the requirements of safety management.

5. materials and products shall not be placed directly on the ground.

6. Regularly inspect the storage quality of stored materials, and timely retaliate against the materials beyond the shelf life.

7. Without permission, no one other than the warehouse keeper in charge of the warehouse shall enter or leave the warehouse at will. Delivery/pick-up personnel need to go in and out of the warehouse with the escort of the warehouse keeper, and are not allowed to stay in the warehouse after handling.

8. Before leaving work, the warehouse keeper should inspect whether the doors and windows of the warehouse, power supply and water supply are open and closed to ensure the safety of the warehouse.

document, card storage and computer data processing management

1. document management

① daily incoming and outgoing documents should be put in order according to document category and processing status;

② Documents that need to be delivered to other departments and personnel should be delivered in time according to the specified time, and random pledge is not allowed;

(3) once a month, the documents shall be bound in order by category, marked on the front cover and back surface of the documents, stored in the corresponding boxes and cabinets in an orderly manner by category and time, and marked with catalogues on the surfaces of the boxes and cabinets.

2. Card storage management

① Card storage records are standardized and timely (Nissin Daily Closing), written neatly and clearly, with legal documents;

(2) The used card should be bound monthly by item category, and filed according to the document management requirements;

③ at the end of each year, a new deposit card should be replaced in coordination with the financial billing time.

3. Computer data processing

① All warehouse entry and exit transactions must end with computer receipt and printing of computer documents (the delivery of goods to customers must also end with customer signing and printing of receipt documents);

(2) the warehouse data of the day must be processed on the same day. Special circumstances (such as after work) need to be approved by the property management manager and informed to the planned purchase.

(3) warehouses that have not yet implemented computer management should also register the receipt and delivery status into the manual account in a timely and daily manner.

inventory and reconciliation

1. The warehouse needs to set the inventory frequency according to the importance and value of the managed items, and carry out cycle inventory. In principle, all inventory items are required to be circulated at least once every two months.

2. the property management center should organize a comprehensive inventory at least once a year under the organization of the finance department.

3. Check the physical quantity with the computer quantity in time after the inventory. If there are differences, the reasons should be verified and followed up in time. If the shortage is caused by the supplier, it should be notified to the relevant departments such as procurement and finance at the first time to deal with it. In case of inventory surplus or inevitable loss, it shall be reported to the financial department for account adjustment. Related losses shall be reported to the general manager for approval before handling.

4. The warehouse should check the accounts with suppliers and customers in time, including:

① The finished product warehouse is responsible for the finished product delivery reconciliation;

(2) each warehouse shall be responsible for the reconciliation of goods received by outsourcing and outsourcing;

③ The outsourcing accountant is responsible for issuing materials and verifying accounts;

④ The customer's material supply and verification reconciliation shall be the responsibility of the customer's material supply accountant;

⑤ The data of reconciliation should be based on computer records (the manual account will be based on the manual management warehouse temporarily)

⑤ If there is any discrepancy in reconciliation, the reasons should be verified and corrected in time. If there is any loss or other abnormal situation (such as abnormal over-quota acquisition and delivery), it should be reported to the financial department and relevant business departments in time.

Disposal of dull and defective products

1. The warehouse should pay attention to dull and defective materials and products at any time, and fill them in regularly at least once a month;

2. Dull and defective products or materials caused by major quality accidents or operational errors shall be reported and handled at any time;

3. The dull and defective products that have been reported shall be followed up continuously in time until the treatment is completed.

communication, coordination and service

1. Warehouses and warehouse managers must have a good sense of service, maintain a good service attitude, give priority to customers and put production first. When the clients violate the rules or make unreasonable demands, they should be humble and convince others by reasoning.

2. take timely measures to solve problems, difficulties and contradictions encountered in the work? Three steps of communication? Communicate well until the problem is solved.

personnel change and handover

1. In case of personnel change in warehouse management, handover procedures must be handled. The handover matters and relevant documents shall be listed, with the information stated, signed by both parties and witnessed by the leaders.

2. Matters to be handed over include:

① Goods under management;

② Docs, deposit cards, account books (when necessary), and documents and archives under management;

③ operating equipment, facilities, tools and stationery under management;

④ go through the resignation formalities. Basic workflow of warehouse management

finished product warehousing management process

1. The warehouse prepares finished product receipt according to the content of the approved Purchase Order.

2. after the delivery of the goods by the manufacturer arrives, the manufacturer shall provide the delivery list to the warehouse keeper. The delivery list shall clearly show the name of the delivery unit, the seal of the delivery unit or the signature of the handler, the name, specification, quantity and purchase order number of the goods. The receiving warehouse keeper will check the Delivery List with the corresponding Purchase Order. Those who don't agree with each other will be rejected. The warehouse keeper who meets the requirements accepts the goods with the Delivery List and the Purchase Order. When the received quantity is greater than the ordered quantity, the warehouse supervisor can only receive the goods in excess after obtaining the consent of the marketing department and the written notice from the competent person of the marketing department.

3. After the warehouse keeper receives the goods correctly, he shall sign on the Delivery List, affix the special seal for receipt, and keep one copy for himself and hand it over to the other party.

4. The warehouse keeper issues a Purchase Order on the computer, which will be validated by the warehouse supervisor. Print the Purchase Order in triplicate, and after it is signed by the warehouse supervisor and warehouse controller and stamped with the special seal for receiving goods, the first copy will be kept for yourself, the second copy will be submitted to finance together with the delivery list of the delivery unit, and the third copy will be submitted to finance at the same time. 5. The repaired products are returned to the warehouse, and the goods are received based on the corresponding Purchase Return Sheet. After the warehouse keeper verifies that the goods list is correct, the Purchase Return Sheet is issued on the computer, indicating the number of the original Purchase Return Sheet, which will take effect after being reviewed by the warehouse supervisor.

finished product delivery management process

1. The warehouse supervisor prepares the goods according to the Sales Order sent by the marketing department and makes records, and submits the prepared goods list to the quality inspection department for inspection. The quality inspection department will box the qualified finished products, fill in the Packing List on the computer, and review the packing list. Place a packing list in each packing box. The packaged finished products are classified and put in the corresponding warehouse storage area.

2. the quality inspection department will summarize the packing list and export it as an unapproved sales list, waiting for the director of marketing department to review the delivery.

3. The warehouse keeper shall, according to the stamped Sales Sheet held by the customer and the corresponding Warehouse Receipt in the computer (for wholesalers).