What are the aspects of information resource management system?

Information resource management system: the process of information management has gone through the traditional management period, technology

technical management period, information resource management period, and is now gradually to the "network information

information resource management" stage of evolution. This evolution and development of information management work

mode and service model is bound to cause great changes, resulting in new social needs,

and network information resource management is the product of this new demand.

1 Network Information Resource Flow

1-1 Information Resource (IR) and Network Information Resource (NIR)

Before exploring the flow of network information resources, we should first clarify the understanding of the concept of information resource (IR). At present, there are many

different interpretations of the meaning of information resources, but there are mainly two kinds of summarization: one is a narrow understanding,

that information resources are literature resources or data resources, or a collection of various media

media and forms of information, including text, audio and video, print, electronic

information, databases and so on, which is limited to the information itself. The broad understanding,

that the information resource is the information activity of the various elements of the general term, which contains not only the evil

inferior information itself, but also contains the information related to the personnel, equipment, technology and capital

gold and other resources.

With the acceleration of the Internet development process, the network of information resources has become a

great trend, compared with the traditional resources, network information resources in the number,

structure, distribution and dissemination of the scope of the carrier form, the connotation of the means of transmission, etc.

Face are showing new features. These new features give network information resources

(NIR) a new connotation. NIR refers to the collection of information that exists and spreads on the Internet in various ways

. At present, NIR is mainly based on Internet information

resources, but also includes other information resources that are not connected to the Internet.

Compared with the traditional documentary information resources, network information resources have obvious differences

The same, as a product of the knowledge economy era, network information resources, also known as virtual information

Information resources, which is recorded in digital form, multimedia form of expression,

Stored in the network computer magnetic media, optical media and various types of communication media,

And through the network information resources, the Internet information resources are also called virtual information resources.

And through the computer network communication mode to transmit the collection of information content.

The main

The main performance of the electronic data as the main form of bearing, both text

This information, image information, but also video, audio and other multimedia forms.

In addition, the network information resources in terms of scale, distribution, or update speed

degree, etc. is the traditional literature information resources can not be compared, so

how to network information in accordance with the characteristics of the network information and network users of information needs on the network information

information resources for effective organization and management is the process of network information resources construction

very urgent. p>

The important issue is very urgent.

1-2 Information Resource Flow

The information resource flow is a collection of information resources in orderly movement. Like a river system

, the formation of information resource flow must have at least three elements: source, channel, and destination

. The source of the information resource flow is a person or organization that has the ability to produce information resources; the circulation channel is generally divided into formal and informal channels, which are complementary to each other, *** with the information exchange channel, as shown in Figure 1.

The destination is the person who needs the information resource that is the user. With the river system is not

the same is that the source and destination of information resource flow is often interchangeable, the source of the time

this time can be the destination, the source of this place in the other place may be the destination

place, a person or an organization can also serve as both the destination and the source of

head. Therefore, the operation and control of the flow of information resources is much more complex and difficult than the operation and control of a river

.

Generally speaking, any normal person with thinking ability can be the source of

information resource flow, and at the same time is bound to be the destination of information resource flow.

In reality, the source of information resource flow is mostly those who are good at discovering, creating and accumulating information resources, such as scientists, teachers, writers, journalists,

lawyers, managers, engineers, decision-makers, etc. The general public is more likely to be the source of information resource flow, and at the same time the destination of information resource flow. The general public is more often

as the destination of the information resource flow, they receive the information resources, and turn them

into material, energy, or their own abilities and qualities. In the process of information resource flow

for the purpose of permanent utilization, repeated utilization and effective utilization,

people also often "intercept" and "save" the information resource

flow through man-made facilities. This has formed a similar "reservoir or artificial lake" of libraries, archives

libraries, intelligence centers, information centers and other forms of information resource centers. Information resource

source centers can change the flow of information resources and time, in the user needs

when they need to provide the information resources needed to improve the utilization rate of information resources;

and can also be similar to the power generation method for the development of information resources in order to change the

structure and function of the information resources to improve the quality of information resources, to achieve the

information resource

information resource

information resources, information resource

information resources, information resource

information resource center.

Information

Resources of value-added.

1-3 Information Resource Exchange

Information resource exchange is a kind of purposeful social activity, and it is the process of organizing, regulating, guiding and controlling the flow of information resources in order to realize the enjoyment of resources

. From the perspective of elemental analysis, the emergence and existence of information resource exchange

needs to have the elements of communicator, communicating object, communicating content (information resources), communicating

medium and controller. These elements based on a certain way can be integrated

for a specific information system, such as publishing houses, radio, television, newspapers,

libraries, archives, intelligence information centers, etc., although their specific communication

content, methods and tasks are different, but the essence of their information resources

flow of management and control activities.

2 Main Problems of Network Information Resource Management

2-1 Inadequate Organizational System for Classification of Network Information Resources

Since the Internet is a network of computer networks connected by GDPP/IP protocols, there is no unified management mechanism for the whole Internet

structure, and any government, enterprise, or individual can use it to manage information resources in any way. Government, enterprises, individuals can be on the network in any way to send

distribution of information, so even if the same organization to organize the management of network information

information resources, its information description language, expression is also a big difference, which

increased the network information resources organization and management of the difficulty of

. At present, the organization and management of network information resources

there are many problems, the most important of which are the following two

aspects. First, the classification and organization system of network information resources is not perfect. Classification

classification method is in line with people's habit of searching for information by class, although the classification idea of traditional literature classification

method is widely used in the organization of network information, but at present there are only a few websites, such as CERNET, Superstar Digital Library, which use traditional classification

classification tools to organize network information, and most of the portals use their own classification

classification tools to organize network information. Classification

system for information organization, the website's classification directory is based on the theme of network information

as the main basis for clustering, is a combination of classification and thematic method, the classification of its class

is not a strict hierarchical enumeration of the class, the arrangement of classes is not confined to the contents of the class

between the links and logical relationships, the design of these classification systems mainly from the

The characteristics of network information and the actual needs of network users, for the majority of network

users to use the network information to provide a certain degree of convenience, but the design of these classification systems

set in the selection of classification standards, the number of first-level categories, the number of categories set up, the level of the classification system, the arrangement of the categories of the system, and so on, each in its own, self-contained system, the standardization

and standardization, and so on, the classification system is not a strict hierarchical enumeration, the arrangement of categories not limited to the content links and logical relationships between categories

. p>

The degree of standardization and standardization is not high, to the user to understand and use the resources of different sites

difficulty, not conducive to the online information resources *** build **** enjoy.

2-2 Search engine search quality is not high

Use of search engines to organize information resources, the biggest drawback for the user

The trap is the low rate of search accuracy. This is mainly due to the lack of manual

intervention in the information citation process, resulting in poor accuracy, coupled with the retrieval software is not

intelligent degree is not very high, resulting in a large search error. People use search engines to retrieve information

Search, although the output of a search may be a lot of results, but often contains

many duplicates, false information, that is, the search noise is large. Moreover, different

search engines have different search item selection, search interfaces, different syntactic

requirements, and different handling of symbols and identifiers, so the input methods for constructing search strategies

style will also directly affect the search structure. Many search engines do not cover all

web information resources, and there is also the problem of low search rate for users. In addition,

many of the information stored in various databases, search engines do not have access to.

This

These greatly affects the search engine's search rate.

3 The theoretical core of network information resource management

The core concept of university management is to serve learning and teaching, which is also the starting point and destination of university

management. Therefore, when formulating the concept of university management, we must

take the information technology era as the background, learning and teaching as a point of reference, and focus on

on the openness of the learning time and space, the diversification of the learning mode, and the modernization of teaching methods

. In the 1990s, Professor Lu Taihong proposed: IRM (information resources

technical management of the English acronym), which is a collection of three basic information management model

minimization. Economic management of information resources and humanistic management of information resources, which

correspond to different contexts, namely, information technology, information economy and information culture.

3-1 Humanistic perspective

People try to combine

administrative means, legal means and the power of spiritual civilization through the mutual coordination of policies, regulations, ethics and morals to realize the standardized and orderly management of high

speed information network resources, to form an organic system and a healthy network culture to ensure the orderly operation of high-speed information networks. information network to ensure the orderly operation. The integrated use of these < / p>

segments changed since the 1960s to rely solely on < / p>

technology of a single model, to solve many technical means unable to solve the problem, < / p>

help customer service network rapidly expanding and disorderly expansion of the various shortcomings caused by the creation of a harmonious, balanced and orderly information environment, and make the technology to play a more effective < / p>

The network is a network of high-speed information resources, standardization and orderly management.

Corresponding to the humanistic management mode of information network culture, its direction makes

Information policy and information law in the network environment, in the network information resources

Management practice, these three modes complement each other, organic combination.

3-2 Technical perspective

In addition to using the principles of information science to study and solve the stability of the large system

nature, network structure of the orderly and high-speed transmission of a variety of issues, the main

It is the use of the theoretical method of intelligence to study the characteristics of the information network information systems,

information media and the use of the way. That is, corresponding to the network technology technology management mode,

its research content is the new network information system, the new information media and network information

information environment of information resources distribution, collection, organization, storage, retrieval, transmission

and service.

3-3 Economics Perspective

Economic information is an objective reflection of the state and change of human economic activities.

It has some special characteristics: quantitative analysis model is difficult to establish; life cycle

short period, does not have the gratuitous **** enjoyment; high degree of purpose and order; in

specified range will be terminated and so on. Information network is a huge socio-economic system

this system will be the computer, communication network, information resource network, information producers (providers), information consumers (users) into an organic whole,

which fundamentally changed the human information production, distribution, circulation and utilization mode,

caused the whole information industry revolution.

It has caused a revolution in the entire information industry. Information activities based on high-speed information networks

have the same characteristics, processes and media with economic activities, there are supply and demand

relationships, input-output relationships and cost-effectiveness and other aspects of the problem, it is necessary to

according to the laws of the economy, follow the laws of the economy, the use of economic leverage, network information

activities of economic management, so that the network

activities of optimal allocation of information resources, so that the network

is a whole new information industry. information resources to achieve optimal allocation, get

maximum utilization, play the best benefits. Corresponding to the network information resources

economic management model, its research direction is the network information resources service industry triggered

economic issues, research content is the Internet industry structure and management, network environment

the rational allocation of resources, network market operation and management.

4 Innovative Research on Network Information Resource Management

4-1 Managerial Perspective

How to make use of limited funds and information resources to maximize the satisfaction of users

information needs, how to mobilize the enthusiasm and creativity of the information resource managers

in order to increase the effectiveness of the information resource management system, and how to improve and perfect the information

technology

The study is about the structure and management of the Internet industry, the rational allocation of resources in the network environment, and the operation and management of the network market.

How to improve and perfect the information technology to adapt to the new work needs, how to promote and maintain the information resource management

■Informatization and network construction

The orderly operation of the system and the virtuous cycle, etc., all belong to the scope of the management function.

Network information resource management is a process controlled and operated by information resource managers (in universities, generally

meaning teachers in the library information service department, school information center, etc.).

How to satisfy users' information needs and how to manage the network? How to meet the user's information needs, to what extent to meet the

user's information needs and an information resource management system to achieve what

operational status, to a large extent depends on the information resource management personnel

overall structure, quality and ability. An information resource manager should not only understand the information resources and their exchange process, but also understand the user's information needs and master

various applicable information technology. Information resource managers are the main body of information resource management

they have thoughts, feelings, pursuits and inertia. A specific

body of the information resource management system must be flexible in the use of management theory, psychological

theory, sociological theory and other related theories and empirical knowledge, in order to maximize

mobilizing their enthusiasm and creativity, in order to provide

higher information services for information users.

4-2 Information Resource Perspective

In the modern information environment, the dominant position of information technology is becoming more and more obvious,

The main task of information resource managers will no longer engage in the collection, organization, storage, retrieval, development, and dissemination of specific information resources

sources, but the main

To engage in the study of information resource management, and try to research results. and try to transform the research results into information technology, and then the automated system composed of these information technologies instead of people

to complete these specific tasks. In the network information resource management activities, data

database technology has a very wide range of applications, it is the realization of resource **** enjoyment,

save money, to provide the system's ability to reflect the quality of work and the level of service

important means and technology to ensure. The world provides more than 10,000 large databases,

total records of tens of billions of these databases through the developed network to the institutions, organizations

bodies, schools, companies and individuals to provide various types of scientific and technological information, financial information,

commercial information, cultural information and so on.

From the current situation, China's serviceable information resources appear to be relatively

scarce, China now has readable information resources are still very few. Although compared with developed

countries, China's database construction is not quite satisfactory, but China

the development of network information resources construction work has also had considerable achievements, especially

the development of network information resources in the university system has reached a considerable level.

For example, the Southwest Information Center of the State Science and Technology Commission, "Super Star Digital Library", "Chinese Science and Technology Journal Database" published by Chongqing Wei-Pu Information Company, "Wanfang Database" launched by Wanfang Data Group

Company, "Wanfang Database" published by Chongqing Wei-Pu Information Company, "Chinese Science and Technology Journal Database" published by Chongqing Wei-Pu Information Company, and "Wanfang Database" launched by Wanfang Data Group

Company. "Wanfang Database", especially the "China Academic Journals CD-ROM Database" developed by China Academic Journals Electronic

Magazine, etc. It has pushed the development and construction of China's

network information resources to a new stage.

4-3

4-3 Constructing a System Perspective

The establishment of EMIS ("Education Management Information System")

involves not only technical issues of information technology, but also a

management system that includes people and management tools. The establishment of EMIS should generally

consider two issues: one is the establishment of the guiding ideology of education management informatization; the other

one is the overall module design of the education informatization system. According to the information technology and system features and functions that support education management

, it can be generally divided into the following

modules: information and communication support module; coordination support module; filtering support

module; decision-making support module; monitoring and security support module; intelligent information processing

management module. Combining these basic modules with the guiding ideology of school management,

with corresponding technical support, EMIS can play a more

effective role in the management innovation of universities.

Network information resource management is a product of information resource exchange process and management fit

is a closed-loop

system formed around the generation and fulfillment of users' information needs, i.e., the network information resource management system, which is a non-

very important subsystem of EMIS in colleges and universities, which is composed of information resources, information users, information technology,

management of information resources, information technology, and information technology. /p>

Management information, funding and information resource managers and other elements of the whole.

Its operation depends on planning, organizing, commanding, coordinating, controlling and other management functions

Capability of realization. Knowledge economy is based on information technology, the same university network

network information resource management construction and development is also inseparable from the establishment of network information resource management system

statistics, which is a prerequisite for the implementation of network information resource management in colleges and universities,

is the construction of the network of information resources exchange network requirements. Colleges and universities should strengthen the network

information resource management system construction, the establishment of network technology as the support of information resources

resource management system can provide colleges and universities with a platform for the exchange of information resources, knowledge ***

sharing to provide a friendly interface. Campus network and digital

distributed in different physical locations, is an important infrastructure for the construction of digital campus, which can be open to both inside and outside of the campus

and can also incorporate proprietary components of the campus into the system. In order to

promote the process of network information resource management in colleges and universities, it is necessary to build a broadband,

high-speed, reliable, secure, wired and wireless combination of multimedia network platforms in all corners of the campus, as a bridge to communicate with the various departments of the organization, and provide teachers and students with convenient and effective means of access to information.

At the same time, it is a multimedia network platform that serves as a bridge between different departments within the organization and provides teachers and students with convenient and effective access to information.

At the same time, we should do a good job of the interface function, realize the effective connection with the external website, in order to make full use of the international and domestic information resources, realize the effective flow of internal and external resources

Communicate, make the information resources flow, build a digital campus, establish incremental income

Benefit network.

The system takes the analysis of users' information needs as the starting point, and finally meets users' information needs through source analysis, information collection and conversion, information organization, information storage, information retrieval,

information resource development and delivery.

The process is shown in Figure 2. Compared with the pure information resource exchange process, network

Information resource management has a clearer purpose, more closely organized and

more intense service characteristics.

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Introduction, 2002, (10).

[2]Zhong Shouzhen,Li Yuelin. Exploring the Meaning of Information Resources[J]. Chinese Library Journal, 2000, (1).

[3]Zhu Xianyun. The Requirements of Innovative Education on Teachers' Quality[J]. Education

Exploration, 2002, (1).

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Society, 2005.

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[6]Sha Yongzhong. Development trend of information resource management[J]. Intelligence Information Work

Work, 2002, (1).

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Press, 2004.

[8]Hu, C.P., G.B.. Social Organization and Development of Network Information Resources[J]. Chinese Library Journal, 2002, (4).

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2003, (11).

■Informatization and network building

Life and work at all levels has brought a profound impact. Review of the process of China's government informatization can be roughly divided into three stages: (1) desktop word processing tools as a typical personal office tool software stage, computer applications to improve personal work efficiency. (2) based on relational database technology, characterized by the application of C / S architecture stage, this stage of the basic realization of the departmental level of data processing, document processing and other automation. (3) based on the Internet / Intranet technology standards in line with the platform application stage, this stage, not only in the technology has made great progress, and the scope of application has been expanded from within the department, between the department to the industry / system within, and even across the inter-ministerial cross-system.

In terms of Internet application, government departments have successively set up their own Web servers and Web sites, and some of them have realized some simple online business. However, due to the technical differences and lack of experience of the relevant units in the construction of information technology, e-government has not been realized in the true sense, on the contrary, many government sites in the planning and construction, management and maintenance, as well as security are still stuck at a low level, government departments at all levels are still to be set up and perfected from the production of the page, approval and updating, process management, application development, security assurance, and the integration of back-end application systems (such as OA and business systems), the government departments are still to establish and improve their own Web servers and Web sites, and some simple online business. Such as OA and business systems) integration and customer mutual support of a set of effective management model, operational methods and technology platform.

E-government applications and general office automation systems are closely related, but also in the application focus, the user community and the use of technology and other aspects of the differences, in general, the former in the scope of the user contains the latter, e-government is more broadly government office automation or understanding of the "society-oriented government office automation ". Reprinted from the document China doctxt.net

Principles of implementation:

Practicality principle; advanced and maturity principle; reliability principle; openness and security principle; standardization principle; scalability principle; maintainability, manageability principle; savings principle

Steps of implementation

First of all, the construction of the organization within the communication platform (e.g., e-mail system, e-forum, etc.), and establish online information exchange and preliminary online collaborative work among staff.

Second, in the organization's internal staff computer application level can be generally improved, the basic establishment of online collaborative work after the awareness of the office network to consider some of the day-to-day workflow such as approval of official documents, commonly used applications, meeting management, file management, information collection and approval and query, as well as the daily business of various departments. At this stage, the basic realization of the organization's internal office automation.

Third, the establishment of public websites on the Internet, information collection, release, exchange of official documents between departments and even simple e-trade, etc., the scope of office automation to further expand to cross-industry, cross-ministry. At this time, the basic realization of e-government.

In the above process, the network information system security and stability from beginning to end is very important. Whether or not to establish a strong network information security prevention system, to a certain extent, determines the success or failure of the construction of government departments information technology.

Part I Construction of Internal Office Automation System

Functional Requirements:

Generally speaking, the office automation system of the government departments should take the official document processing and the management of the affairs of the organs (especially the office of the leaders) as the core, and at the same time provide important functions such as information communication and services, therefore, the typical office automation applications include the management of official documents, supervision and management, the collection and dissemination of the government information, the internal requisitioning and reporting. Therefore, the typical office automation applications include official document management, supervision management, government information collection and release, internal request report management, file management, meeting management, management of leadership activities, policies and regulations library, internal forums, etc. In addition, in view of the growing importance of the Internet in the daily office, the office automation system should be left with the Internet to smooth the interface.

Document China doctxt.net

One of the basic needs of the office automation system to provide e-mail functionality

On an office automation system usually contains a number of application subsystems, such as sending, receiving, information services, file management, event scheduling, meeting management, etc., you can e-mail mailbox as a unified interface for all these office application subsystems. Subsystems of the unified interface, each user through their own e-mail inbox will be able to understand the work that needs to be dealt with, without having to regularly check back and forth between the different application systems, office automation application systems to e-mail as a unified entrance to the design of the idea, you can greatly improve the user-friendliness of the system and ease of use, reducing the workload of training.

Two, dealing with a large number of composite document-type data information

Office automation information handled by the carrier is mostly in the form of documents, reports, letters, faxes, etc., so the office automation system is a typical document processing system. These are different from traditional data types of information, is "unstructured data", "composite document data" or "object data".

It is generally believed that relational database systems (such as Oracle, DB/2, SQL Server, Foxpro, etc.) is suitable for traditional data types (structured information) representation and storage, but the processing of composite document data is not able to fully express the information and storage efficiency is the highest. Therefore, the concept of "document database" or "object storage" was introduced into the database field, and its goal is to express and store and manage "composite document data" with high efficiency in response to the emerging needs. The goal is to efficiently express and store and manage "composite document data" in response to emerging needs. Of course, the traditional data storage and processing is often indispensable for office automation systems. Document China doctxt.net

Office automation system due to its requirements for the processing of composite document data must be established as the core document database, while selectively combining relational databases.

Three, including a large number of workflow applications

The so-called workflow is a group of people to complete a business all the work carried out with the work transfer (interaction) process. Most applications of office automation applications such as document approval, various types of applications. Each work in the form of a process, by the initiator (such as the document drafter) to initiate the process, after the department as well as other departments to deal with (such as signing, countersigning), and ultimately reach the end of the process (such as issuing documents, filing into the library).

Workflow can be interconnected, cross or cyclic, such as the end of a workflow may be the starting point of another workflow, such as the higher department of the end of the document processing process triggered by the lower department of the receipt of the document processing process. Workflows can also break unit boundaries, occurring between the organ and the organ's related units.

There are three modes of realizing workflow automation to a considerable extent. That is: mail-based, *** enjoyment database-based, based on a combination of mail and *** enjoyment database mode (i.e., "groupware mode").

From the point of view of information technology, groupware mode combines the "push", "pull" technology, giving full play to the advantages of different technologies, to overcome their shortcomings, is the ideal office automation process processing mode, but also make the office automation personnel have a complete information technology tools. The complete information technology tools.

Four, support for collaborative work and mobile office

Document China doctxt.net

In the daily office, office workers need to spend a lot of time for discussion and exchange of views, in order to make some kind of decision. This way of communication and cooperation in a group is called "collaborative work". With the development of network technology, asynchronous collaboration, such as e-mail, Internet forums, and synchronous collaboration, such as real-time network meetings are gradually becoming in addition to face-to-face meetings outside the new way of working, they break the time, geographical constraints, so that people can participate in collaborative work at any time and any place to go, and greatly improve the efficiency of the work.

The so-called "mobile office" is to provide office personnel in the office outside the office means, he can remotely dial or log on to the network of the place of travel, through the telephone line or wide-area network, at any time you can access to the office automation system; in order to improve the efficiency of the work and reduce costs, the office personnel can also choose to "Offline" work mode, that is, the need to deal with the information first downloaded to the local portable machine, and then cut off the connection, "offline" processing of information (for example, he can be on the go to review official documents, draft e-mail, etc.), work is completed before connecting again to send the results of their work and download again to send the results of their own work and download again. He can then disconnect and work "offline" (e.g., reviewing paperwork, drafting emails, etc., while traveling), only to reconnect and send the results of his work and download new to-do messages.