Is there any format or requirement for a company business letter?

Corporate correspondence between the three parts of the letter by the first part, the body and the end.

The format, content and writing requirements of its parts are as follows:

I. The first part, mainly including the title, the main sender of two items of content.

1, title.

2, the main body.

That is, the authorities to receive and deal with the matter of the letter, in the first top of the full name or standardized abbreviation, followed by a colon.

Second, the body, its structure is generally composed of the beginning, body, end, conclusion and other parts.

1, the beginning.

(1) mainly explain the reason for sending the letter.

(2) generally require a general account of the purpose of the letter, based on the reasons and other content.

(3) the matter of the letter part of the content of a single letter, a letter of a matter of fact, the line should be straight to the matter. Whether it is to negotiate work, inquiries and answers to questions, or to the competent authorities to request approval of the matter, etc., should be concise and appropriate language to tell the other side of the problem, the views of the narrative clear.

(3) If it is a reply, but also pay attention to the reply to the matter of relevance and clarity.

Three, the end, generally in polite language to the other side of the hope.

Four, the conclusion, usually should be based on the letter of inquiry, letter, letter of advice, letter of commerce or letter of reply to the matter, choose to use different concluding remarks.

Fifth, the end of the paragraph, generally including the signature and the time of writing two contents.

Example:

XXXXXXXXXXXXXXX Co. My company to establish a strategic partnership with your company as a starting point, the XXXXXX product price adjustment for:

xxxx yuan / ton, the payment term changed to 15 days a month.

The so-called price impact some time ago, to your company to bring a lot of inconvenience, our company y apologize, but also please give understanding! Hope that you and I continue to cooperate in good faith, mutual benefit, *** seek the maximum benefit of both sides.

Officer: Contact Tel:

Unit (seal):

Year Month

Extension:

Writing points:

(1) Accuracy. The content of the business letter and the interests of both sides have a direct stake in the letter, and therefore to complete, precise expression of meaning, used and even punctuation should be done accurately, so as not to cause unnecessary trouble.

(2) concise. Under the premise of being accurate and considerate, the minimum number of words should be used to express the true meaning of the words, and can not be drawn out and lengthy.

(3) specific. Letters to be accounted for matters must be specific and clear, pay particular attention to the need for the other party to reply or will have an impact on the relationship between the two sides of the content, never language is not detailed.

(4) polite. To master the polite and decent expression of words, in order to facilitate the two sides to maintain good relations.

(5) empathy. To learn to think differently, to be able to stand in the position of the other party to think about the problem. This is easy to get the other party's approval, in favor of both sides to reach an effective communication.

Reference:

Baidu Encyclopedia-Business Letter